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Usage of Worklist Functionality in Asset Accounting-Part II

The first part of this document is explained under the Usage of Worklist Functionality in Asset Accounting-Part I  (. This document is a continuation to that document. The intent of this document is to explain the usage of worklist functionality in asset accounting for carrying out mass changes to the asset master.
The example used in this document is a basic scenario to explain the usage of Worklist functionality and the steps to be followed to carry out mass changes to asset master.
Mass changes to assets master could involve changes to any of the fields to Asset Master Data like terms of depreciation, changes in cost center, populating the master data with a field that was earlier not populated.
The use of worklist functionality to carry out the same involves
  1. Creation of substitution rule
  2. Creation of worklist
  3. Release of the worklist.
Thus we see that there is an additional step for creation of substitution rule for carrying out mass changes to the asset master.
The steps to carry out the same are described below.
The first step to make mass changes to an asset is to create a substitution rule to determine the new value that has to be populated in the asset master data. The substitution rule is created in transaction code GGB1:
Here we create a substitution rule “ABC” to ensure that all assets in a particular asset class are populated with a particular cost center.
In the substitution rule, we determine the value with which the field (here cost center) in the asset master data is to be populated.
The prerequisite for the substitution rule is defined here. Only when the conditions for the company code and cost center as defined below are met, will the substitution rule apply
  The field with which the cost center is to be updated is defined in the “Substitution” step below:
The substitution rule created above is assigned to the company code using the transaction code OA02:

The asset class for which changes in cost center has to be made is added to the worklist using the transaction code AR01


We select the option mass changes to asset master here:


Thereafter we select the substitution that was created for mass change and assigned to the company code in transaction OA02


Subsequently a work queue gets added.


Workqueue 000000948654 added

Then we release the work queue in transaction AR31 as indicated below:



Check the error log tab for errors if any


The asset master data will now show the new value for the cost center:


Thus we see that worklist functionality can be used to carry mass changes to the asset master. This can be used for various fields on a case to case basis depending upon the scenario.

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  • I am facing an error when trying to release the queue (i am doing asset retirement without revenue). I try to search for a solution but error still there. Can you help with some tips to resolve? Thanks you

    Error in sub transient work item 'Retirement without revenue' Message no. SWF_RUN817

    Error handling for work item 000000009041. Message no. SWF_RUN630

    • my issue is solved. I found that this kind of error can happen due to any reason. For me is that the transaction type 200 is not suitable, I change to transaction type 250. so my tip for anyone facing the same issue is that: let's using normal t-code to do first to make sure no error is there first. After that using worklist to do.

  • Hi,

    How can we add the assets to worklist for those assets do not have balances yet how to display these assets in AR01 report.

    I know there is a workaround for adding assets to the worklist