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Author's profile photo Gerrit Kotze

07 – Common Usage Patterns

The common usage patterns are of primary interest for both SAP and our customers.

  • On the one hand this information is highly valuable for SAP as an input into how we formulate the best strategy and approach to prioritise our own design, development and improvement initiatives.
  • On the other hand it should also be the basis for our customers to prioritise what transactions they target for improvement.

I want to share my own personal experience.

For years now I have been involved in discussions on this topic.  Right at the outset we are confronted by a variety of views on the best terminology to use and how effectively one can segment usage patterns.

A promising avenue that I have just became involved in is to look at enterprise data sets and analyse these with big data analytics.  The jury is still out on what will emerge as a working model.

I list five usage patterns below and the ‘time in the system’ increases in a descending order from 1 to 5 below:

Common Usage Patterns.png

1. Self Service Usage: Simple tasks such as booking leave, time entry, but also the approvals type transaction.

2. Reporting: Consumption of report outputs, as opposed to report creation & analysis.

3. Knowledge: This is a broad category that emphasises usage of system outputs as part of a knowledge area.  The main work of this type of usage is not inside the application.

4. Professional: This is another broad category that emphasises usage of system functionality, including report creation and analysis.

5. Heavy: This is a broad category that covers from repetitive system transactions (e.g. entering invoices) to a large range of transactions.  The common denominator is that these usage patterns account for the majority of system usage.

The five usage patterns above are broad usage patterns and serve as a general indication of what I have observed with many customers.

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      Author's profile photo Jocelyn Dart
      Jocelyn Dart

      Hi Gerrit,

      It's an interesting area of strategy

      It would be helpful to have an example of each usage pattern. Something for a future blog perhaps?



      Author's profile photo Gerrit Kotze
      Gerrit Kotze
      Blog Post Author

      Hi Jocelyn

      Many thanks and agreed, gaining insight on how the SAP system is used is of paramount interest to all who want to improve the user experience.

      I would be happy to collect data and create a persona for each usage type.



      Author's profile photo Jocelyn Dart
      Jocelyn Dart

      Yes that would be helpful I think.

      Author's profile photo Julie Plummer
      Julie Plummer

      Hi Gerrit,

      THanks for this summary. I agree with Jocelyn - examples of each pattern would be great.

      WHat would also be helpful is links to parts 01-06 (and I think you have also written part 08?) ;-).

      Thanks Julie.