A best-practice to implement SAP Payroll control center add-on
Hello payroll professionals,
As you read in earlier posts the new SAP Payroll control center add-on provides a fundamentally new approach to ensure payroll accuracy in which potential issues are pointed out near real-time by the application rather than payroll administrators digging through information and trying to find issues and resolutions themselves. With this functionality payroll administrators only need to focus on issue solving and this saves payroll departments a lot of valuable time.
SAP Payroll Processing control center rapid-deployment solution V1.607
SAP now released a rapid-deployment solution with pre-configured validation rules which focus on Master Data monitoring, for the pre-payroll process, and Reconciliation Rules for post-payroll processing. With this rapid-deployment solution SAP provides best practice examples and documentation which serve as a foundation for the implementation of the SAP Payroll control center add-on. This helps organizations to increase the efficiency of the process, reduces errors, and improves the accuracy of the payroll.
Master data validation rules
Validating master data before the payroll runs helps customers to optimize their data quality and it provides certainty around error free payroll runs. Personally I have talked to customers that have implemented the SAP Payroll control center add-on which are really helped by the capabilities the solutions delivers to validate their master data.
The examples provided in the rapid-deployment solution are used as examples and are easily copy pasted to create new validations. Customers told me they can implement new validations within 30 minutes based on the examples provided.
The following predefined master data validation rules are part of the rapid-deployment solution:
- Employees without main bank account details?
- For which employee does the employment percentage not match their utilization (Comparison of infotype 7 with infotype 8)?
- Duplicate earnings (Comparison of infotype 14 with infotype 15)
- Lived-in a certain state / Worked-in another state
- Zero base payment and payment in infotype 14 or 15
- Personnel number locked for payroll
- Validate if salary increases more than work hours compared to previous pay period
- Validate if salary decreases compared to previous pay period
- Validate if salary changes >=10% compared to previous pay period
One of the benefits for the master data validation capability in the SAP Payroll control center add-on is decentralization. The ability to provide stakeholders in the business almost continuous access to potential issues they need to solve before the payroll can run is vital for a quick processing time. The authorization framework only points out the relevant potential issues to the end-user. They now instantly see which corrections are necessary to run a successful payroll.
In addition to this, the payroll manager has a helicopter view dashboard which points out the errors that still need to be processed and or fixed before they can run the payroll.
Post-payroll validation rules
The rapid-deployment solution also contains predefined validation rules which run after the payroll run is executed. This provides insight into the payroll results and ensures that payment to employees will be correct.
The following predefined reconciliation validation rules are part of the rapid-deployment solution.
- Overview of cash payments
- Validate active employees without any pay in current period
- Total number of employees paid
- Gross pay over a certain amount
- Net payment over a certain amount
- Retro pay over a certain amount
- Issue statistics
- Net payment less than a certain amount
- Negative deductions
- Negative gross payment
- Variance in net pay over a certain amount
- Variance in net pay over a certain percentage
- Overtime payment over a certain amount
- Employees with overtime exceeding percentage of total pay
- Terminated employee with payment
These validation rules are executed on the payroll system after running the payroll. The rules run on data in the new declustered tables. More information on declustered tables can be found here: http://scn.sap.com/community/erp/hcm/blog/2013/12/19/how-do-sap-hcm-customers-benefit-from-declustering-payroll-and-time-management-on-sap-hana
An additional benefit of declustering is the ability to perform ad-hoc reporting on this data. This post provides an overview on how to accomplish that. http://scn.sap.com/community/erp/hcm/blog/2014/07/04/new-analytic-capability-of-payroll-results-via-declustering Speed improvements (even on traditional data bases) have been really massive. This helps to get rid of background processes for payroll result report assemblance and to provide instant insight into your payroll data.
More information around the rapid-deployment solution can be found here https://service.sap.com/public/rds-pcc.You can download the package and a step-by-step guide on how to implement the functionality.
Please also double check the following notes:
- http://service.sap.com/sap/support/notes/2072859 (class implementation)
- http://service.sap.com/sap/support/notes/2043344 please consider the paragraph “3.18 SAP Best Practices including Cross Application and NetWeaver objects based on NW 740” and apply corrections from the attached file BP-CANW_740V7_Corrections.zip.
What are the benefits?
SAP delivers rapid-deployment solutions including content like the step-by-step guide which explain step by step what needs to happen during an implementation. This content is available for every customer.
With regards to the SAP Payroll control center add-on the biggest benefit is the flexibility the framework offers to create meaningful validations. Until now SAP could serve all customer requests for payroll validations so we have yet to experience the limits of the framework. However, the flexibility in the framework is a result of coded validation rules. Think of them as individual BAdIs per validation rule. Obviously this requires strong skills to implement the SAP Payroll control center add-on.
One of the lessons learned from implementing the functionality is that this rapid-deployment solutions really helps to drive a best practice for implementation. The predefined validations helped experienced consultants and developers to build a quick and detailed understanding of how to develop content. In addition, one of the benefits is that the predefined content accelerated the understanding of working with data in declustered tables. This avoids pitfalls for poorly performing validation rules. So if you want your validations to run in real-time you need to understand how to develop the validations.
What if you’re a SAP Partner?
Rapid-deployment solutions are also provided to qualified SAP Partners. That means that partners can also leverage the 24 predefined rules to accelerate implementations, get a best practice on how to code the rules and use it as starting point to build out own content. More information on the RDS qualification process can be found on the SAP Partner Edge portal: https://partneredge.sap.com/en/partnership/implemention/rds.html
Therefore I really recommend everyone who implements the SAP Payroll control center add-on to leverage this best practice!!
Looking forward to your implementation experiences!
And if you need more information you can always reach out to me or to the package owner for this RDS: firstname.lastname@example.org