Warehouse Activity Management : Overview


Authors : Abhishek Banerjee , Prasad Bathala


Introduction:

Normally the business expects that Transfer Requirement (TR) needs to be converted into Transfer Order (TO) and subsequently TO needs to be confirmed to make the stock available for the user department such as Production, Sales etc. within a stipulated time based on their business requirement and priorities. In such scenarios it will be difficult to manually identify the delay due to some error in document or process when more and more such documents are getting generated.

Hence warehouse management system has provided certain functionality which are mainly intended to assist the warehouse personnel to oversee plan and optimize work processes in the warehouse and also to notify in case there are delays or errors in the overall system.

Purpose:

This document outlines required configuration for Warehouse Activity Monitor and how to implement the same in a warehouse.

Initial Configuration:

To setup Warehouse Activity Monitoring the configuration required is outlined in the following steps:

Step 1: To activate the warehouse activity monitor objects for the given Warehouse

For each warehouse monitor object is assigned the warehouse number (for eg: 005) as shown below

Step 2: Now define the critical parameters for the each object

For each object define the critical time period as per business requirement. Here I have define the critical period as 10 min which means transfer orders that got created and elapsed time is more than 10 min for confirmation will be considered as critical.

Step 3: Now for each object the report was defined by standard SAP as shown below

For each of the above shown report you can define the variant and values for the variant as shown below

Warehouse Activity Monitoring: Basic Scenario

The following outlines a basic scenario for Warehouse Activity Monitoring:

Step 1: Now create a background job for the warehouse activity monitoring with each report program execution in sequence using transaction SM36. For example the report program RLLL01SE and RLLL02SE are assigned to the background job “WAREHOUSE ACTIVITY MONITOR” as shown below

Step 2: Schedule and execute the job

Step 3: After execution of the background job now execute the transaction LL01

Here either you can maintain your selection entries and save it as a variant or you can execute directly without any variant or input values for the selected warehouse 005 as shown below

On execution you will get the following output as shown below

On double clicking at each level you can get the more detailed data as shown below

Usage:

The warehouse activity monitor provides,

  • Automatic monitoring of warehouse processes
  • Automatic recognition and display of errors in the warehouse
  • Support in the analysis of processes in which errors have occurred
  • Support to error correction

The warehouse monitor is useful for several reasons,

  • Not all warehousing processes are carried out in the system without errors.
  • Errors are often not recognized until sometime after they have occurred.
  • The search for the cause of an error and correcting it can be time consuming.

Conclusion:

In Warehouse Management, the warehouse activity monitor displays objects with critical processes. For each of the monitoring functions, the warehouse activity monitor offers additional functions that help you to analyze and correct errors. The additional functions that are available depend on the object concerned.

The individual objects that you can control in this manner include the following:

  • Unconfirmed Transfer Orders
  • Open Transfer Requirements
  • Open Posting Change Notices
  • Open Deliveries
  • Stock in Interim Storage Areas
  • Negative Stock
  • Inconsistencies in Stock Figures for Production Supply
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