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Author's profile photo Sanil Bhandari

Closing Cockpit

The closing cockpit is a very powerful tool in SAP Financial System which provides a structured interface for executing transactions and programs that form part of complex processes such as periodic and annual closing processes. The tree structure supports processes within an organizational structure such as a company code, as well as scenarios impacting multiple organizational structures. The closing cockpit as a tool is very useful in scenarios:

1. The activities are repeated periodically

2. Multiple people are responsible for completion of tasks

3. The activities are performed in a chronological order

4. A collaborative view is required by all people or units involved with a clear overview for dependencies

Two of the basic structural elements of a closing cockpit configuration is:

1. Template – The template contains the list of steps to be executed, the sequence in which they need to be executed

2. Task List – The task list contains the information contained in the template along with the actual date of execution.

The major steps in the configuration for a closing cockpit have been listed in the diagram below:

Drawing 1.JPG

The path for accessing the closing cockpit configuration is as under:

Drawing 1.JPG

The transaction for this is CLOCOC

The first prerequisite for configuring the closing cockpit is to register the programs in the table SCMATRANSACT. This can be done using SM30 or the closing cockpit configuration itself as shown below:

Drawing 1.JPG

The complete list of programs which are already registered is shown. You can add additional programs including custom programs by clicking on “New Entries” as below:

Drawing 1.JPGDrawing 1.JPG

Drawing 1.JPG

Just like the programs, all the transactions which need to be execute from closing cockpit must also be registered as shown below:

Drawing 1.JPG

Drawing 1.JPG

Similar to Programs, you can add the custom Z or Y Transactions as well to the closing cockpit in addition to the standard transaction codes. Once the above prerequisites have been completed, we are now ready to start the configuration steps  for the closing cockpit.

Creation of Organizational Hierarchies

The configuration starts with the creation of organizational hierarchy. The creation of organizational hierarchy allows to distribute the closing process in terms of organizational structures. If org elements like profit center are used in SAP system, it essentially means that segregation can be done at this level as well.

Drawing 1.JPG

Follow the path shown in the screen shot above to start creating the Organizational Hierarchy. If the standard delivered organizational elements are not sufficient for the Business Requirement, you can add more organizational elements for Closing Cockpit as shown below:

Drawing 1.JPG

Drawing 1.JPG

Drawing 1.JPG

Add the field value which needs to be added for creating the organizational hierarchy. When the field has been added, now you can specify the name of your organizational hierarchy as below:

Drawing 1.JPG

Creation of Template

A template is used to create the individual steps in a process chain. The template is therefore a collection of tasks which need to be executed in a particular sequence keeping in orientation the overall process and organizational units involved.The steps to configure organizational template is as under:

Drawing 1.JPG

Be mindful of the fact that the Create Template is available only in the change mode for T Code CLOCOC.

Drawing 1.JPG

A pop up box will appear in which you can define the name of the template and also link the same to the Closing Hierarchy. You can also link it to a Factory Calender and define other time dependent attributes for the template.

Drawing 1.JPG

When you press enter, the template is saved. Now you create all the subfolders in the order in which the activities need to be executed.This represents a systematic view of completing the closing activities.

Drawing 1.JPG

You can right clock to modify a folder properties or to create a new sub folder

Drawing 1.JPG

Once the folders have been created, now we need to add the task to in the form of individual activities that need to be performed as part of the overall process in the task list. This can be an execution of a transaction code or a program. For creating a task in sub folder, right click on the same and click on add task as shown below

Drawing 1.JPG

Drawing 1.JPG

The tasks can be created in the following types:

–      Program with Variant

–      Program without variant

–      Transaction

–      Notes

–      Flow Definition

You can specify the planned run time of the activity. If the same has a deadline for completion, the same can be marked as “Critical Path” and it will display accordingly in the cockpit. You can also specify the usage of the task highlighting the usage of the same, whether the same is used in month end or period end or year end closing.

Drawing 1.JPG

In the closing cockpit, you can also portray dependencies for a preceding step as well for a task. This allows that the preceding task is completed first successfully before execution of the current task in hand. This is an important step to plan a smooth closing.

Drawing 1.JPG

Click on any task and on the Dependencies tab, right click to add a dependent task

The task will than show up as a preceding task as shown below

Drawing 1.JPG

The next step in the configuration is the generation of the task list. Follow the steps as shown below

Drawing 1.JPG

Drawing 1.JPG

Here the name of the task list and template is same. This means that we are generating the same out of task list template. The key date is entered along with the type of closing and fiscal year details. By default task list is not in released status.While saving, if the task is ok, save it as released. This will allow the task to be scheduled.

Drawing 1.JPG

Once all the tasks are in released, these can now be scheduled as part of month end processes.

Drawing 1.JPG

There are standard templates for closing cockpit delivered which can also be used.Drawing 1.JPG

Depending on the requirements, you can create your own task list or use the standard ones.

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      63 Comments
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      Author's profile photo Ravi Sankar Venna
      Ravi Sankar Venna

      Thanks Sanil.

      Rated! Liked! Book Marked! ūüôā Good work. Keep it up.

      Best Regards,

      Ravi

      Author's profile photo Sanil Bhandari
      Sanil Bhandari
      Blog Post Author

      Thanks Ravi. Your feedback is indeed encouraging.

      Regards

      Sanil Bhandari

      Author's profile photo Shihab MS
      Shihab MS

      HI Sanil,

      Appreciated.

      Could you explain the relevance of adding customer transaction and program into that table & which program you have updated there.

      Shihab

      Author's profile photo Sanil Bhandari
      Sanil Bhandari
      Blog Post Author

      Hi Shihab

      The requirement for adding transactions (both SAP delivered and custom) as well as programs is because they need to be appear in the table SCMATRANSACT and SCMAPROGRAMS respectively. If the transactions and programs do not appear in these tables, you would not be able to create a task for them in the closing cockpit. The program I have added is for illustrative purpose. You may choose the required program based on your business need, be it SAP delivered or your custom program.

      Let me know if I have been able to answer your question.

      Thanks & regards

      Sanil Bhandari

      Author's profile photo Shihab MS
      Shihab MS

      Thanks Sanil. Now it seems working.

      Author's profile photo Sanil Bhandari
      Sanil Bhandari
      Blog Post Author

      It is a pleasure, Shihab

      Regards

      Sanil Bhandari

      Author's profile photo Marssel Vilaça
      Marssel Vilaça

      Very relevant blog! Thank you for sharing! ūüôā

      Author's profile photo Sanil Bhandari
      Sanil Bhandari
      Blog Post Author

      Thanks Marssel Vilaça.

      It is indeed a pleasure to receive appreciation.

      Thanks & Regards

      Sanil Bhandari

      Author's profile photo Erwin Leitner
      Erwin Leitner

      Hello,

      Thank you ver much.

      Topic I am interested.

      LIKE

      BOOKMARK

      and 5 Stars ➕

      all the best Erwin

      Author's profile photo Sanil Bhandari
      Sanil Bhandari
      Blog Post Author

      Thanks Erwin for the encouragement

      Regards

      Sanil Bhandari

      Author's profile photo Former Member
      Former Member

      beats spreadsheets any time, but many users are scared to use it as it takes some getting used to.

      Author's profile photo Sanil Bhandari
      Sanil Bhandari
      Blog Post Author

      You are correct Gregory. It takes times getting used to, but is very very useful and collaborative tool especially for today's organization which have shared service centers serving multiple markets. It helps in a fast close.

      Thanks & Regards

      Sanil Bhandari

      Author's profile photo Atif Farooq
      Atif Farooq

      Very useful sharing indeed. Keep posting.

      Thanks

      Author's profile photo Sanil Bhandari
      Sanil Bhandari
      Blog Post Author

      Thanks so much Atif.

      Regards

      Sanil Bhandari

      Author's profile photo Narasimhulu Konnipati
      Narasimhulu Konnipati

      New to many and much needed document.

      Good Work Sanil.....

      NSK

      Author's profile photo Sanil Bhandari
      Sanil Bhandari
      Blog Post Author

      Thanks so much Narasimhulu

      regards

      Sanil Bhandari

      Author's profile photo Mariks .
      Mariks .

      Very good document. Thanks for sharing...

      Author's profile photo Sanil Bhandari
      Sanil Bhandari
      Blog Post Author

      Thanks so much Mariks.

      Regards

      Sanil Bhandari

      Author's profile photo ManiKumar Yandrapu
      ManiKumar Yandrapu

      Hi Sanil,

      Well document Sanil, I must say this document will guide us what is SAP Cockpit & how it is work in real time enviornment / critical periodic processes & also who dealt with several orgnizations under one tree.

      Regards

      Mani Kumar

      Author's profile photo Sanil Bhandari
      Sanil Bhandari
      Blog Post Author

      Thanks so much Mani for your encouragement.

      Thanks & regards

      Sanil Bhandari

      Author's profile photo Former Member
      Former Member

      Hi Sanil,

      Great work... A simple illustrative document. Thanks for sharing.

      BR, Jaymin R. Bhatt

      Author's profile photo Sanil Bhandari
      Sanil Bhandari
      Blog Post Author

      Thanks so much Jaymin

      Regards

      Sanil Bhandari

      Author's profile photo Jose Luis Carbajo
      Jose Luis Carbajo

      Hi Sanil,

      Keep the good job, thanks for sharing.

      Regards,

      Jose

      Author's profile photo Sanil Bhandari
      Sanil Bhandari
      Blog Post Author

      Thanks so much Jose.

      Regards

      Sanil Bhandari

      Author's profile photo Saikishore Nalbandu
      Saikishore Nalbandu

      Complete process. Good work..!!

      Author's profile photo Sanil Bhandari
      Sanil Bhandari
      Blog Post Author

      Thanks much

      Regards

      Sanil

      Author's profile photo Former Member
      Former Member

      thanks

      good work and presentation.

      regards

      Vasu

      Author's profile photo Sanil Bhandari
      Sanil Bhandari
      Blog Post Author

      Thanks Vasu

      regards

      Sanil Bhandari

      Author's profile photo Mahmoud Elnady
      Mahmoud Elnady

      Hi

      Great Work. thanks for sharing this info.

      Regards

      Mahmoud El Nady

      Author's profile photo Sanil Bhandari
      Sanil Bhandari
      Blog Post Author

      Thanks so much for the encouraging feedback.

      Regards

      Sanil Bhandari

      Author's profile photo Vinayak Kulkarni
      Vinayak Kulkarni

      Informative Document.

      Thanks for Sharing

      Author's profile photo Sanil Bhandari
      Sanil Bhandari
      Blog Post Author

      Thanks Vinayak

      regards

      Sanil Bhandari

      Author's profile photo CA. Prasad Atmakuri
      CA. Prasad Atmakuri

      Hi Sanil

      Thanks for sharing the detailed document on closing cockpit

      Regards

      Prasad

      Author's profile photo Sanil Bhandari
      Sanil Bhandari
      Blog Post Author

      Thanks much Prasad

      Regards

      Sanil Bhandari

      Author's profile photo Former Member
      Former Member

      Thanks for sharing such a nice concept. It is indeed very helpful.

      Author's profile photo Former Member
      Former Member

      Hi,

      nice document. thanks for sharing.

      Regards

      Karthi

      Author's profile photo Former Member
      Former Member

      Hi Sanil ,

      Thanks for sharing the detailed document on closing cockpit , its really good..!!

      Just a question ,i want to set up 2 factory calendar in a single template for 2 different folders , can you let me know the configuration set up.it will be great help .

      Thanks
      kamal

      Author's profile photo Anant Malvankar
      Anant Malvankar

      Hi,

      Can we delete the Folder in the Task list once Task list status is " Released" or " Active"

      Regards
      Anant

      Author's profile photo Former Member
      Former Member

      Hi Sanil,

      and thank you for this very helpful introduction to Closing Cockpit.

      We are implementing this for one of our customers, but we are experiencing problems with calling some programs from CLOCOC, see below list.

      Tcode / PGM
      CO43 / SAPLKAZB (dynpro pgm)
      KKAO / SAPMKKAC (dynpro pgm)
      CO88 / SAPLKO71 (dynpro pgm)
      KE30 / SAPMKCEE (COPA reports)
      Do you have any experience regarding how we can include these programs in Closing Cockpit??? Because we are not allowed to create these programs, and it is not possible to operate with selection variants for these programs as well. So, if we need these programs in the cockpit, how do we include these?

      I thank you in advance for your reply.

      Best regards
      Frank Jensen

      Author's profile photo Tamas Laszlo Toth
      Tamas Laszlo Toth

      Hi Frank,

       

      You can go to CLOCOC in menu Goto/Register program, and there you can find many programs - what I did is to find a program ending with the transaction code. For example:

      CO88: RKO7CO88

      KO8G: RKO7KO8G

      VA88: RKO7VA88

      etc.

      hope it helped. if you have better solution already, please let me know.

       

      Thanks,

      Tamas

      Author's profile photo Larry Lawson
      Larry Lawson

      Excellent job sir

      Author's profile photo Former Member
      Former Member

      Hi Nice blog.

       

      Can any one suggest how to achieve the following requirement, if already had performed.

       

      We have a addon Financial Closing cockpit, and now the requirement is to to consolidate all the emails that workflow sends out as individual emails to the users to one email per day. Tried to implement Custom notifications, Custom Notification Scenarios BADIs. But not getting the result.

       

      any help or suggestions would be appreciated.

       

      Thanks

      Hima Akkineni

      Author's profile photo Former Member
      Former Member

      Dear Sanil,

      Please, help me please to understand. How can i see creator of Cloco Template ? In all tcodes (cloco, clocot, clocos, clococ) when i try to view changes log, it says there is no changes at all. I could not find any table related to this. Maybe, should i switch on logging for Cloco tables or something. I just want to know which user created a templates in prod system. Thanks in advance.

      Author's profile photo Former Member
      Former Member

      Viktor,

      in FCC 2.0 there is a change log activation option in General Customizing (SPRO-Cross Application Comp - Financial Closing Addon - General Customizing - Define General) in the Change Document section.  When checked logging will be turned on

      Thanks

      James

       

      Author's profile photo Julius Baumgart
      Julius Baumgart

      Hello everyone,

       

      could you tell me, in which SAP or FCC table the logging of the programs, job and transactions is stored?

      Thank you very much in advance.

      Best,

      Julius

      Author's profile photo Kazim Rizvi
      Kazim Rizvi

      Hi friends,

      Can anyone advice on how to access the below listed closing cockpit reports? I couldn't able to find any SAP standard reports on FCC on S4HANA 1610 (on prem)

      1. Closing Status Overview

      2. Closing Schedule Overview

      3. Closing Schedule Monitor

      4. Closing Schedule Analysis

      5. Closing Status by Unit

       

      Author's profile photo Former Member
      Former Member

      Kazim,

      I believe they may be available in BW, else FIORI

      James

      Author's profile photo Kazim Rizvi
      Kazim Rizvi

      Yes we have managed to find in BW. Thanks James

      Author's profile photo Arthur MIESEN
      Arthur MIESEN

      Hello,

      Does anyone have a solution for the planning does not take into account the closed days (Saturday / Sunday, etc...) on ECC6.

      Thank you.

      Regards, Arthur

       

      Author's profile photo Former Member
      Former Member

      Arthur,

      take a look at using the Factory Calendar option on the template header.  Different Factory Calendars can be assigned based on the folder level (eg. if for a UK co code you can use "GB", or leave blank if you want to use days of the month).

      James

      Author's profile photo Former Member
      Former Member

      Dear Sanil,

      Many thanks for this post, it is helpful.

      I just have some more questions concerning the roles I need to set up in CLOCOC. I am trying to implement the closing cockpit for a company with several desks in different countries. Each desk should have its own list of tasks within the same hierarchy. I chose the Controlling Area/Company code hierarchy, and copy paste the task list for each desk/company. I would like to know following :

      • is it possible to "filter" the list for each company code, so that they don't see the other one? The follow-up would be this way easier and clearer.
      • is it possible to block the user from a company code to work on a task list adressed to another company code ? I thought on working with the "Role" area for each task. Like for example I have my company codes X001 and X002, I thought of trying to lock the task by assigning the task from X001 only to X001 users. Is it possible ? If yes, can I also add a standard role (https://help.sap.com/erp2005_ehp_04/helpdata/en/44/8daa539a83d444e10000000a44538d/frameset.htm) ¬†for each task ?

        Many thanks in advance for your help.

      Author's profile photo Madhu kandikuppa
      Madhu kandikuppa

      Hello Sanil,

      Very nice article!!.  Do you know by any chance know the  table where status of a task is stored?  TFC_INST_ITEM has a list of all tasks but don't see the status of it.   Any help is greatly appreciated.

      Author's profile photo Eirikur G. Eyvindsson
      Eirikur G. Eyvindsson

      Thanks for being generous on the FCC setup, Sanil

      and thanks to all contributors on this link!

      Has anyone seen this issue; For some tasks (type; Job) The Actual end Date and Time is shown correctly when the Job has been run and the task is complete. Then after some time, the Actual end Date and Time is reset to 00:00:00. (the Change document and the Job logs still show the correct Actual end Date and Time).

      ECC6 Ehp, Release of FCC SAPK-20007INFCCO

      Root cause: What can it be?

      Author's profile photo Pavan Kumar Arvapally
      Pavan Kumar Arvapally

      Good work Sanil Bhandari

       

      Regards,

      Pavan Kumar Arvapally

       

       

      Author's profile photo Sanil Bhandari
      Sanil Bhandari
      Blog Post Author

      Thanks Pavan Kumar Arvapally

      Regards

      Sanil Bhandari

       

      Author's profile photo Sandeep Phatak
      Sandeep Phatak

      Hi Sanil,

      Thanks for your detail information.

      I am currently working on S/4HANA 1709 system and when I am trying to customize new template I did not see Organization Hierarchy option on top tool bar. I have created new sub folders with Controlling Area and Company code but I am not able to assign the relevant client codes in it.

      Can you please advise.

      Thank you.

      Sandeep

       

      Author's profile photo Azael Gardu√Īo
      Azael Gardu√Īo

      Can we use the closing cockpit for non FI tasks?, for example, recently a customer ask me for a list of sales order which are not yet billed on a daily basis

      Not sure if is a good idea to include  this kind of requirements in the closing cockpit, so all involved parties have a common view of the remaining process to be executed after creating a sales order (i.e it must be billed)

      Author's profile photo MalolanTCS R
      MalolanTCS R

      To me this sounds like a report  or a collective  task list..  I have had people develop production cockpit, logistics  cockpit,  sales  cockpit  which  are  Portal I views  or  web dynpro screens..   this is  the  way to  go..    In case  you  are using S4 Hana I would  recommend a UI5  launchpad  with notifications !!

      Author's profile photo Sanil Bhandari
      Sanil Bhandari
      Blog Post Author

      Hi

      Theoretically you can. However, I would not suggest to do that. Rather I would schedule a VA05 or VA06 in a background job with a suitable variant, generate end of day spool in the system and send it to a distribution list daily to billers in my organization, so that they get daily job information and create billing on time. That would be much more efficient and better way to do this

      Regards

      Sanil Bhandari

      Author's profile photo dhaval GALA
      dhaval GALA

      Thankyou sir, really very useful.

      Author's profile photo Abubakar Shaik
      Abubakar Shaik

      Very informative and well articulated ūüôā

       

      Thanks

      Abu Siddiq

      Author's profile photo Venugopal Battepati
      Venugopal Battepati

      Hello Mr. Sanil,

      This is an excellent one like your other ones. thanks for sharing your expertise here.

      For our client, I am currently setting up the Financial Closing Cockpit (FCC) in 1809 where I am unable to see a notification after I change the status to complete. I believe this should trigger a notification right in this case too post changing the status to ‚ÄėTask Complete‚Äô. I am using the task type as ‚ÄėNote‚Äô. Also, please let me know whether any standard workflow for this to accommodate the approval process

       

      Thanks & Regards,

      Venu

      Author's profile photo Vishal Thakur
      Vishal Thakur

      Hello Sanil,

      Thank you for the excellent exposition on FCC. Is it possible to have notifications that can send out emails? I am looking this for both SAP ECC and S/4HANA solutions.

      Regards,

      Vishal.