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Author's profile photo Alok Jaiswal

Adding/Modifying MRP Controller in APO

MRP controller is basically the person who is responsible for MRP (Material Requirement Planning) and ensures that all required materials for building the Finished Goods/sub-assembly is available on time.

Based on the business requirement, there can be multiple scenarios where there is either new planner to be added in system or change in existing planner data. In such scenarios we need to make corresponding changes both in ECC and APO so that both the systems are in sync and planning results are as expected. This document explains the basic steps which needs to be performed to carry out this activity –

Basic requirements for setting planner in APO:

Following information needs to be collected from the Business .

1) MRP controller number

2) Planner name / Description

3) Authorizations in APO system (From those listed below)

  • Prod Planner
  • SNP Planner
  • Demand Planner
  • Transp. Planner
  • Purch. Planner
  • ICH Planner
  1. Check the MRP controller number in R/3 using SPRO transaction. Ensure that the planner exists in R/3 system.


SPRO -> Materials management -> Consumption-Based Planning -> Master Data -> Define MRP Controllers


2. Check the MRP controller number to be added in APO is present in R/3.Select any entry and click on Position


In the pop-up window, enter the plant no. and MRP controller no. to be checked.



The above steps help us to identify which MRP controller needs to be changed/created in APO. For changes in APO, below steps can be followed –

Step 1: Execute transaction: SPRO in APO (below screen will appear). Click on ‘SAP Reference IMG’


Step 2: Follow the navigation as shown below. Execute the highlighted link

SPRO -> Advance Planning and Optimization -> Supply Chain Planning -> Specify Person responsible (Planner)


Step3: Depending on the case, we may have to either

     a)     Create a new planner by copying from existing planner with similar authorizations


     b)     Change the authorizations / Description of existing planner

Step 3A: Create new controller by copyingfrom existing controller

     1.      Click on the Planner No. who has similar authorizations as mentioned in the case

     2.      Click on ‘Copy As…’


Step 4 .Enter the details as required then Press ‘Enter’ key


Step 5. Click on ‘Save’.


When we do any configuration related changes in the system it is advisable to do it through the ‘Transport Request’.

The following steps would help to create the Transport Request once we are done with the creation/change of the planner. Click the save button shown in the screenshot above. We would be prompted with the screen below:


Step 6: Here click on ‘Create Request’ or Press F8. A new window will pop-up

Enter the Short description for request.

E.g.  SNP planner code change.

Click on save.


Step 7: Transport Request will be automatically generated. Note the Request number and click

Step 8:Now that you have created the TR (transport request) successfully. You can see the transport through the transaction SE01 and fill in your request that got generated



Conclusion: Planner plays a very important role in APO so we need to make sure that the MRP controller in R/3 and Planner in APO are in sync.

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