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This is  the third approach of how to send mail(s) from a dashboard.

You can refer the other 2 approaches for the same from the below link.

How to send alert mail(s) from a dashboard (Automatic/manual)

How to send mail(s) with a single attachment from a dashboard (Automatic/manual)

Send a mail with multiple attachments from a dashboard (Automatic/manual)

In this,I will show how to convert data of embedded excel of dashboard to word format and sending as attachment in mail.

         Install Tomcat server.

          – Download mail.jar file.

          – Put files in specific folder.

               1) Place mail.jar file into D:\apache-tomcat-6.0.39\lib

               2) Place two files converToXml.jsp and sendmail.jsp into D:\apache-tomcat-6.0.39\webapps\ROOT

                                ConverToXml.jsp – To convert data of embedded excel sheet of dashboard to XML file

                                Sendmail.jsp  – To send mail using some java API
          – Make XML DATA connection in Dashboard to convert EXCEL data to XML file.


              1) Provide name of connection (eg.EXCEL to XML)

2                2) Give path of your file in tomcat server.


3                3) Change MIME type to application/x-www-form-urlencoded

4                4) Give information for creating xml file.

                                – Check Enable Send checkbox

                                – Give name of file to be created (eg.mailinfo)

                                – Select range of data (for eg. Sheet1!$B$2:$B$5)


Make one more XML DATA connection to convert spreadsheet data to XML by performing above steps


               Excel to XML : convert mail information to XML file

               Data To Word : convert actual data to xml file,which will be converted to doc file further.

Make XML DATA connection in Dashboard to send mail


          1) Provide name of connection (eg.Send Mail)

          2) Give path of your file in tomcat server.


              3) Change MIME type to application/x-www-form-urlencoded


    Put one refresh button on canvas and set properties as below



<%@page contentType=”text/html” pageEncoding=”UTF-8″%> <%@page import=”*” %> <% // Set the path to save scenarios  

String scenarioPath = request.getRealPath(“/”) ;   

// Build a string from the input

    InputStream in = request.getInputStream();

    BufferedReader r = new BufferedReader(new InputStreamReader(in));

    StringBuffer buf = new StringBuffer();

    String line;

    while ((line = r.readLine())!=null)




    String xmlString = buf.toString();

// Write this to an xml file

    int startPos = xmlString.indexOf(“variable name=”) + 15;

    int endPos = xmlString.indexOf(“\”>”);

    String fileName = xmlString.substring(startPos, endPos);

    PrintWriter fileWriter = new PrintWriter (new BufferedWriter(new FileWriter(scenarioPath + fileName + “.xml”)));





This code generate mailinfo.xml and data.xml file in the root folder.


DocumentBuilderFactory dbf1 = DocumentBuilderFactory.newInstance();

DocumentBuilder db1 = dbf1.newDocumentBuilder();

Document doc1 = db1.parse(“D:/apache-tomcat-6.0.39/webapps/ROOT/data.xml”);

NodeList colNo1 = doc1.getElementsByTagName(“column”);

// Creating  word file

File file=new File(“D:/apache-tomcat-6.0.39/webapps/ROOT/data.doc”);

FileWriter fw = new FileWriter(file.getAbsoluteFile());

BufferedWriter bw = new BufferedWriter(fw);

String bufstr1 = “<table border=’2′ align=’center‘><thead><th>Metric Name.</th><th>Status</th></thead>”;

int q;



                if(colNo1.item(q).getFirstChild() == null)


                                                bufstr1 += “”;




                bufstr1 +=”<tr>”;

                bufstr1 +=”<td>”;

                bufstr1 += colNo1.item(q).getFirstChild().getNodeValue();

                bufstr1 +=”</td>”;

                //bufstr1 +=”\t”;


                                if(colNo1.item(q).getFirstChild() == null)


                                                bufstr1 += “”;




                                                bufstr1 +=”<td>”;

                                                bufstr1 += colNo1.item(q).getFirstChild().getNodeValue();

                                                bufstr1 +=”</td>”;


                bufstr1 +=”</tr>”;




  1. bw.write(bufstr1);
  2. bw.close();

String sub = colNo.item(0).getFirstChild().getNodeValue();

String body=””;

int n;

//add word file as attachment

messageBodyPart1 = new MimeBodyPart();

String filename1 = “D:/apache-tomcat-6.0.39/webapps/ROOT/data.doc”;

DataSource source1 = new FileDataSource(filename1);

messageBodyPart1.setDataHandler(new DataHandler(source1));



How to use SEND MAIL functionality in Dashboard

     –  Start tomcat server.Go to the apache tomcat bin directory and click on start.bat

     –  Run dashboard and click on send button. This is manual sending of mail. If you want to send alert mails automatic, you can set timing in XML connections of dashboard.


Zalak Dalal

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