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SAFT for Online Communication of Transports to AT (PORTUGAL)

Content

  1. Purpose
  2. Preparation

           2.1 Prerequisites

   3.  Implementation Information

          3.1Sollution Overview

   4.   Report ways of working

1. Purpose:

            As per Country PT legal requirement (198/12), delivery notes which accompany the shipment of goods will require previous notification and approval from TAX authorities. The truck has loaded the goods for shipment must notify the authorities with the corresponding delivery notes before leaving the loading center.

2. Preparation:

           To meet the legal requirement (198/12), all companies in Portugal are required to submit the transport document (before goods issue) in SAFT format.

2.1 Prerequisites:

            For this SAP has released the below SAP notes to generate the data and send it in particular XML format. By implementing these notes, country will be able to submit transport documents to PT Tax authorities before goods issue.

 

Ranking

 

 

Application Area

 

 

Number

 

 

short text

 

 

1

 

 

XX-CSC-PT-LO

 

 

1925346

 

 

Mini-SAFT: XML file with values not accepted by AT

 

Bottom of Form

 

 

2

 

 

XX-CSC-PT-LO

 

 

1880690

 

 

PT: SAFT Online Authorization – XML Changes

 

 

3

 

 

XX-CSC-PT-LO

 

 

1872138

 

 

PT:SAFT for online communication of transports to AT

 

 

4

 

 

XX-CSC-PT-LO

 

 

1877149

 

 

SAFT Online Auth change:Status filter & XML changes

 

 

5

 

 

XX-CSC-PT-LO

 

 

1878704

 

 

PT: SAFT Online Auth – XML Changes

 

 

6

 

 

XX-CSC-PT-LO

 

 

1880928

 

 

PT : SAFT Online Authorization – wrong taxregistration
  no.

 

 

7

 

 

XX-CSC-PT-LO

 

 

1882308

 

 

Mini SAFT – Online Authorization UoM, VAT ID Changes

 

 

8

 

 

XX-CSC-PT-LO

 

 

1882979

 

 

SAFT – Online Authorization

 

 

9

 

 

XX-CSC-PT-LO

 

 

1884999

 

 

Mini SAFT – Online Authorization XML Changes

 

 

10

 

 

XX-CSC-PT-LO

 

 

1886221

 

 

Mini SAFT – Online Authorization – class correction

 

 

11

 

 

XX-CSC-PT-LO

 

 

1888912

 

 

Mini SAFT – Online Authorization XML Changes

 

 

12

 

 

XX-CSC-PT-LO

 

 

1890880

 

 

Mini SAFT – Online Authorization XML Changes

 

 

13

 

 

XX-CSC-PT-LO

 

 

1921162

 

 

Mini SAFT – Online Issues

 

 

14

 

 

XX-CSC-PT-LO

 

 

1933135

 

 

Mini-SAFT Online Issues

 

 

15

 

 

XX-CSC-PT-LO

 

 

1880020

 

 

PT: SAFT online Authorization – Batch Split Changes

 

 

16

 

 

XX-CSC-PT-LO

 

 

1881275

 

 

Mini SAFT – Online Authorization UOM and response
  updation

 

 

17

 

 

XX-CSC-PT-LO

 

 

1881112

 

 

PT: SAFT Online Authorization – tax id issue, fixed
  vendor

 

 

18

 

 

XX-CSC-PT-LO

 

 

1884197

 

 

PT: SAFT – Online Authorization Unit Price, Bill to
  party

 

 

19

 

 

XX-CSC-PT-LO

 

 

1892738

 

 

Mini SAFT – Online Auth. changes for multiple entries

 

Bottom of Form

 

 

20

 

 

XX-CSC-PT

 

 

1885115

 

 

Portugal legal tax reports (SAFT, Communication of
  transport documents, etc.)

 

Once we implemented all above SAP Notes in the System, PT Country will be able to submit the required data to the tax authorities in the requisite format.

3.Implementation Information

          3.1 Sollution Overview:

The SAFT for online communication of transports to AT solution enables the generation of a XML File containing the data of delivery documents in the SAP system. This document is then submitted manually to the Portuguese Tax Authorities online website. 

4.Report ways of working

Please find below Steps to follow while executing T-code: RMINI_SAFT and Report SIPT_GM_SAFT_PT_XML:

The report SIPT_GM_SAFT_PT_XML (RMINI_SAFT) is the main component of the SAFT for online communication of transports to AT solution. This is used to Export the XML file and Import the XML Response from the Tax Authorities.

/wp-content/uploads/2014/08/1_529576.png

/wp-content/uploads/2014/08/2_529583.png

For this transaction we will have to perform follow below two steps in a sequence:

  1. Export
  2. Import

Export:

  • As per Business Scenario we will have to extract XML file (in given system patch) for which deliveries has to validate
    by TAX authorities website (AT site) and we will have to provide Extracted XML file to PT business.
  • Once XML file extracted from SAP system you can track the status in table (WSPT_LIKP) i.e.(In Progress).
  • Once XML file successfully validated at AT site with no errors. After that Business users has download same XML file from
    AT site (which they uploaded).
  • After we will have import the same XML file into SAP system which we have downloaded from AT site.

 

Make Sure Tax Authorities Website (AT site) is kind of Third party system which will be used by Business (only Business Users will have access to AT site).

Use the selection screen to find delivery documents that you want to export.

a. Choose Export.

b. Choose a filename in your computer where the SAFT file will be saved.

c. Apply the selection criteria as desired.

I have given the desired path where I need to save extracted XML file as mentioned below.

/wp-content/uploads/2014/08/3_529585.png

/wp-content/uploads/2014/08/4_529586.png

I have given the company code as 0160 (i.e., PT country) and goods movement date range (this can be changed as per requirement) as mentioned below.

/wp-content/uploads/2014/08/5_529587.png

Important Notes:

  • This report we have implemented only for PT country.
  • This report will display only the deliveries which are having PT shipping points.
  • As per the design to display delivery list system will check shipping point country if it is PT only report will display
    the deliveries list.
  • If some deliveries having PT plants and ES shipping points system will ignore this delivery document.
  • This report will display the delivery document which already invoiced and which are not invoiced (PGI done).

I have executed the report for above mentioned selection parameters.

/wp-content/uploads/2014/08/6_529588.png

As you can see list of PT deliveries for the given selection parameters.

Here those deliveries which are in Green light those are already invoiced and which are in Red light those are not yet invoiced (but PGI has been done).

Here you can select the deliveries which needs to extract into XML file and for my testing purpose I have selected below deliveries.

/wp-content/uploads/2014/08/7_529592.png

After selection you will have to click on “Export XML”.

/wp-content/uploads/2014/08/8_529593.png

If you select any documents which plant date in the past system will show below pop-up(not an Error) and we need to click on “ok”.

/wp-content/uploads/2014/08/9_529594.png

As you can see below selected deliveries has been extracted to XML file and XML file has been saved in given path.

/wp-content/uploads/2014/08/10_529595.png

XML file:

/wp-content/uploads/2014/08/11_529596.png

As explained above this XML file has to be uploaded in Tax authorities’ site (AT site) and this has activity has to perform by business users only.

Once results are fine in Tax Authorities website Business users has to download the same XML file which they have uploaded.

TAX Authorities Website looks like below:

Below screen not related to above XML file. This was related to different XML file I am just showing how AT site will show the pop when any XML file uploaded successfully without any errors.

/wp-content/uploads/2014/08/12_529597.png

Import:

We can import the valid XML file which has been down loaded from TAX Authorities Website.

/wp-content/uploads/2014/08/13_529598.png

Once it got imported an import log will show which documents were accepted by the authorities and that are now stored in the SAP system. The errors that were present in the response are also showed here and we can tract the delivery statues in table (WSPT_LIKP) and for the approved deliveries status will be changes to Approved with an Approval ID.

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5 Comments

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  1. Roland Bauer

    Hello Nagrjuna,

    thanks for the comprehensive instructions.

    We have now implemented the MINI-SAF-T 1.03_01 and I wonder if there is any report/process to check and verify the XML file generated by the process (transaction RMINI_SAFTN) before it is uploaded to the Tax Authorities site.

    Kind regards

    R. Bauer

    (0) 
  2. Paulo Norberto

    Hello,

    This is a very useful documentation. Thank you very much.

    Concerning the possibilities for the reporting of delivery notes, PT tax authorities offers three options:

    1. Automatic, using web services (we already implemented this one);
    2. Manual, using na xml file, in which case PT tax authorities “returns” a file to be loaded into SAP system (as described in this post);
    3. Manual, using the telefone comunication. This method is used when the internet services are not available (which has already happened). In this cases, we make a phone cal to a PT tax authorities number and, using the telephone keypad, we introduce our tax number, our PIN (for this service) and part of the delivery note number (can be the 1st, 3rd, 4th and 6th, but are not always the same requested). At the end of the call, a voice told us the code and after it we insert that code in some delivery note field. Once the code got imported we could print the delivery note.

    I’ve been checking SAP transactions and I got nothing for the third option. I have another system, not SAP, where this third option are available and has been very useful a few times when PT tax authorities systems stayed down.

    Does anyone know if there are available, in SAP, some input field were we can introduce this code or this third option wasn’t developed by SAP?

    Thank you very much.

    BR

    Paulo

    (0) 

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