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Tracking a document’s source by it’s URL

When working with documentation in solution manager systems, it is possible to generate a unique URL and provide it to the users in order to access each of those documents. Sometimes it can be necessary to track down the documents by it’s URL. To do so, there are the following steps.

Getting the Logical ID

When looking at a document URL, you’ll notice that part of it is a 32 bit character string right after “LOIO=” and  before some parameters like “&LANGUAGE”. See the following example of URL:

The string there shown(005056A518781ED488B5B64C2C40F5D4) is what we call LOIO ID of the document. It means this is the Logical ID of the document. This ID is used in some tables to keep a reference to the logical assignment of this object, in this case a document, to a project structure, roadmap, test case,etc.

Finding the Logical information of the document

With the Logical ID, you can access transaction SE16 and open the table SA01LOIO.


There, filter by the LOIO obtained in the URL.


There should be one entry for this LOIO. This entry represents in this case, the logical assignment of this document in the project from where the URL was generated.


Double click the entry in order to visualize all the information there contained. This is specially good to find out which user created the document(field CREA USER), when the document was created(field CREA TIME) and the documentation type(field PROP06). Depending on the type of the document, status schema and other properties, there will be more information stored here.


Finding the Physical information of the document

It is possible to also use the LOIO in the filter selection of table SA01PHIO.


This will result in many PHIO entries for this LOIO.These are all the Physical entries for this document.


If you sort the results by “change time”, the latest one will be the document you were accessing by the URL. This is because each entrie is basically a different physical version of the document(the same you see listed in the document’s history), and the most recent entrie is the one which is linked to the LOIO as the current version of the document.

To sort it, select the field CHNG_TIME.


And sort descending with button /wp-content/uploads/2014/08/8_518026.png

With the entries sorted, access the first one in the list and you’ll see all the physical information of the document.


Among the information here presented you can finde the document’s title (field DESCRIPT), language (field LANGU), release(field PROP03), etc.

Tracking the document

With the information previously collected, access transaction SI80 and enter the context according to what was shown in the PHIO entry.


Then, click on find info object.


Select “Solution Manager”.


Use the title as argument in the field “title” and also any other information you have gathered from the PHIO entry.


Then run. If you’ve entered the correct information,iIt should find the document without problems. Now, you can then select it and use the “where-used” button to see where it is being used.


You can also double click the entry to see additional information of it like the folder ins which it is stored(the physical folder, which can be named after the project),  etc.


Obs.: You can also use the document’s information in SOLAR01/SOLAR02, by accessing the “menu-> Find document” in the same way as in SI80.

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