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Overview about PPM resources & business partners are explained in the below link and details about HCM integration will be explained in this blog.

PPM Resources (Business Partners) – Different ways of creation

One of the options of creating business partners is through HCM integration. This integration is quite simple with few steps as given below.

  1. Set-up integration
  2. Automatic creation of business partners for new employees
  3. Run report to create business partners for existing employees

1) Set-up Integration:

Configuration of Integration can be done directly by maintaining the system table ‘T77S0” with group ‘HRALX’ or by following below IMG paths.

SPRO–>Personnel Management–>Personnel Administration–>Interfaces and Integration–>Integration with SAP Business Partner–>


SPRO–>SAP Portfolio & Project Management–>Project Management–>Resource Management–>Business Partner–>Set Up Integration with HR


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  • The integration is activated with the main switch HRALX/ HRAC = X
  • To activate the integration between business partners and employees addresses, switch HRALX/ OADRE=ON must be set
  • To activate the integration between business partners and employees, switch HRALX/ OBPON=ON must be set
  • To replicate employees from HR system to business partners, switch HRALX/ PBPHR=ON must be set.
  • To assign numbers for the business partners, switch HRALX/ PNUMB= 3 must be set (PNUMB=1 is used for automatic internal number generation for BP, PNUMB=2 is used for specific number range and PNUMB=3 is used to have prefix characters with specific number range)
  • If HRALX/ PNUMB- 2 or 3 is selected, then HRALX/ PSUBG must be activated with the specific number range interval
  • To activate the integration between business partners and employee user id, switch HRALX/ USRAC = X must be set
  • To import qualifications & assign it to business partners, HRALS/PQUAL=X must be set

If the switch HRALX/ PNUMB is assigned with switch value 2 or 3, Specific number range specified by customer in “Transaction code-BUCF” and “Table T77S0- HRALX/PSUBG” is considered for creating the business partners.


Maintain number ranges for business partners


The number ranges for the Business Partner can be maintained either through TC- BUCF or by using the below IMG path.


SPRO–>Cross Application Components–>SAP Business Partner–>Business Partner–>Basic Settings–>Number ranges and Groupings


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A new number range as required can be created here and then it has to be linked in BP grouping. But I always recommend to match HR-Personnel number’s number range, so that we can easily identify the employee using business partner numbers also. If you are configuring HRALX/PNUMB=3, then you need to add the prefix as you wish in the number range (In the above screenshot, I have used EE has the prefix for identifying employee business partners – Prefix is added to the number range, so that when business partners are created, the number of the business partner will have an prefix “EE-Employee” and next 8 numbers will be the HR personnel number)


MaintainBP grouping


Once number range is created, a BP grouping has to be created which is in turn linked to HRALX/PSUBG.


The number range object and the interval used to assign numbers are dependent on the switch value. For switch value 1, the default internal interval is used. Otherwise (for switch value 2 or 3), the interval is defined by switches HRALX/PSUBG and HRALX/PNUMB.


Additionally for switch values 2 or 3, a grouping must be created (transaction BUC2) for these intervals. The system can then connect the grouping and number range interval, the name of the grouping must be identical to the name of the corresponding number range interval (the name of the grouping is in the first column of the table)

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If these steps are carried out successfully, then the integration with HCM is complete and our next step is validate whether business partners are getting created for new employees and creation of BP’s for existing employees.


2) Automatic creation of business partners for new employees:


System will automatically create a Business Partner whenever a new Personnel number (New employee hiring: PA40) is created in HR, within the number range provided in backend system. To enable this, the switch HRALX/ PBPON=ON must be set.

The above switch also helps to transfer all the changes made to info types and objects. Standard system transfers the field values of the Info types IT0000, 0001, 0002, 0006, 0105 and HRP1000.

3) Run report to create business partners for existing employees:

SAP has provided a standard report  to create Business Partner objects for already existing Personnel numbers.


TC–>SE38–>HR_SYNC_PERSON or HRALXSYNC

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The HRALXSYNC report should be executed using either the Central Person (CP) id or the employee id of the person (If do not provide any input & execute, then all CP/Employee will be used as input for creation).


Following are Pros and Cons of this HCM integration…


Pros

  • Effort of creating Business partners for all employees is saved

Cons

  • If BP’s are manually created for an employee before integration, then when you run the report, the integration creates one more BP for the same employee.




That’s it as far as the integration is concerned. Hoping that, this will help our community members and feedback to improve this content is welcomed.


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25 Comments

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  1. Former Member

    Ravi,

    Thanks for clarifying some of the other SAP articles on BP integration. I was wondering if you or anyone else knew of any adverse effects of creating BP objects.  We want to start implementing Talent Management and we want to know if activating BP integration will cause problems in any of the SAP modules.

    Regards,

    Ken Stier

    (0) 
    1. Ravi Ekambaram Post author

      Hi Ken,

      As far as I know, there will be no issues in carrying out BP integration. Have you tried the manual methods first? If its fine, then it should not be a problem in integrating BP with HCM and moreover SAP recommends for HCM integration to easy out the maintenance activities.

      Regards,

      Ravi

      (0) 
  2. Former Member

    Hello Ravi

    Great help thank you. How is it possible to limit this synchronization between HCM and cPRO ? We have an organisation of almost 25 000 personnel and I do not wish to create BP’s for each and every employee. We will have to limit this to role for example. Is this possible standard? (I do know that via ALE one can set up a filter)

    Thanks

    C

    (0) 
  3. Darijo Pavlic

    Hello Ravi,

    we are in progress to integrate HR into PPM.

    Our landscape consists of two separate systems – one for PPM and the other a HCM.

    Your information helped us to confirm some of our settings and we receive IDOCs in PPM. However, for some reason the processesing of the same does not happen.

    At least we expected to have some central user or employees created, but it does not happen.

    Could you provide some information which BADI implementation might be necessary/activated? We assume that this might be the cause of our problem.

    kindly

    Darijo

    (0) 
    1. Ravi Ekambaram Post author

      Hi Darijo,

      You can check the IDocs status & error details from tcode – BD87.

      For details about ‘Distribution of HR Master Data from a Central Central HR System’, you can refer the program documentation in tcode – PFAL.

      Regards,

      Ravi

      .

      (0) 
  4. Former Member

    Very good and helpful post! Do you have any ideas why the report as such couldn’t work in a certain constellation? The customizing settings (as far as described) can’t be the reason as they worked on another system.

    (0) 
  5. Former Member

    Hello Ravi,

    Thank you a lot for your excellent step by step document. I have successfully used it for a demo with PPM in THE SAME system than ECC (PPM as addon).

    For my next demo, PPM is stand alone and i need intergration with HCM. Do you have the same document for stand alone configuration ?

    Thanks,

    Dali

    (0) 
  6. Former Member

    Hi  Ravi,

    many thanks for the documentation. I have also other fields set as mandatory besides reconciliation account (constants for vendor group employees). Is there any possibility to maintain them standard?

    thank you,

    Diana

     

     

    (0) 
  7. Former Member

    Hi  Ravi,

    thank you for the documentation.

    Is this customizing valid in s4? Do you have any idea

    /SHCM/RH_SYNC_BUPA_EMPL_SINGLE about the program?

    (0) 
  8. Former Member

     

    Thank Ravi about your documentation.
    When I configuration to according to your guide, after that I run report HRALXSYNC with input employee is exist but Business partner is'nt generated. 
    Can you suggest me to step by step check to reason and to fix the issue??
    Thank you so much!
    Best regards Huy!
    
    (0) 
    1. Ravi Ekambaram Post author

      Hello Huy,

      Can you please let me know which scenario are you trying.

      1. Are you trying to create new business partner for an existing employee with no business partner assigned?
      2. or you are trying to create new business partner for an existing employee with business partner already linked to it?

      You can also check linkage between employee & business partner in transaction code RPM_EMPDATA and identify whether employee is already assigned to BP.

       

      Regards,

      Ravi

       

      (0) 
      1. Former Member

        Dear you!

        My scenario is trying to create new business partner for an existing employee with no business partner assigned. Really, I try transaction code RPM_EMPDATA but my system display:

        Transaction RPM_EMPDATA does not exist

        Message No. S#343

        Please help me to check and process the issue.

        Thanks!

        (0) 
        1. Ravi Ekambaram Post author

          Hello Huy,

          This transaction should be available if you have PPM component in your landscape. Please share more details about your system landscape & PPM version.

          And also transaction RPM_EMPDATA is available in SPRO path IMG–>SAP Portfolio & Project Mgmt–>Project Mgmt–> Resource Mgmt–> Business Partner–>Employee Overview.

          Kindly check this as well.

           

          Regards,

          Ravi

           

          (0) 
            1. Ravi Ekambaram Post author

              Hi Huy,

              You do not have PPM component installed in landscape(Component-CPRRPM_640). Then for what purpose you are trying to create BP? This blog was very specific to PPM integration with HCM.

               

              Regards,

              Ravi

              (0) 
  9. Shyam Kunnapallil Radhakrishna

    Hello Ravi!

    I work with Anusha and thanks for such an excellent explanation.

    We were able to achieve the requirement of having the Business Partner (Employee as a vendor) the same value as the employee number.

    This was done using the ZE numbering. However, there is an additional program given by SAP which can be run in the background – /SHCM/RH_SYNC_BUPA_EMPL_SINGLE which can be run to synchronise the BP for employee.

    When we are using this program, with the existing grouping the system does not process the creation of BP.

    Any idea how we can meet the requirement of BP having the number equal to Employee number with the following systems in place:

    Master data source – SuccessFactors-Employee Central

    S/4 HANA – HR mini master – replication being done using Integration through middleware HCI

    Business Partner – numbering should be equal to Employee(Personnel) number

    Thanks and regards,

    Shyam

     

    (0) 
  10. Kishorekumar Sarangarathinam

    Hi Ravi,

    The information that you have provided was so useful. Assuming that the standard configuration has remained the same over the years, I wish to know if there is a way to stop/ restrict the address information (Infotype 0006) from getting replicated.

    Kishore

    (0) 
  11. CHEN DONG

    Hi Ravi

    Thx for your excellent information.

    I had a question about the employee.

    My S4 HANA is 1709 , but i can’t find the employee which isn’t show on Partners functions.

    And i followed your solutions about this point, but there’s no entry in IEMPLOYEE table.

    I want to know that do you meet this issue? and how do you solve it?

    Would you please share the solution with me ?

    Thank you very much.

    (0) 

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