This is Part III of the series on the Information Governance model.
Part I: New Information Governance model from SAP (http://scn.sap.com/community/enterprise-information-management/blog/2014/07/08/new-information-governance-model-from-sap )
Part II: Self-assess your capabilities for executing on an Information Governance strategy (http://scn.sap.com/community/enterprise-information-management/blog/2014/07/09/self-assess-your-capabilities-for-executing-on-an-information-governance-strategy ).
How you should use these tools:
- Use the Information Governance model to help get organizational buy-in on information being a strategic asset across multiple use cases. The model also describes the softer, organizational commitments required to be successful.
- Then use the self-assessment to show your current execution level for each of the information governance capabilities—and where you want to be.
- This third piece, the Information as an Asset Roadmap, helps you pull the model, capabilities, and committed projects together into a multi-year information governance roadmap. Let’s explore how it all ties together.
First, let’s start with the point of the roadmap. The roadmap serves to roll together all of the funded and strategic projects where information is going to play a key role. You’d better have more than one or two. With these projects highlighted, you can then dig into what information initiatives you’ll need to tackle to support these funded, strategic projects.
In this example, your company has for near-term, quick win projects: Legal case management, Plaid BI transformation project, Archiving, and Commercialization. These four projects are spread out across the supporting pillars of information governance. Legal case management is supporting Compliance, the BI transformation and Archiving are supporting Analytics, and the Commercialization project is supporting Process Efficiency. (These pillars are the left vertical axis.)
Additional projects—in your own company’s terminology—are plotted into the future against Midterm strategy and Long-term strategy (horizontal top axis). As the timeline extends to the right and your Information as an Asset program grows, you’ll see increase value (horizontal bottom axis).
Again, these boxes should be moved and renamed to mirror your companies projects, terminology, and strategy.
This is a great place to pull in any rough estimates you have for cost reduction or increased revenue. We do have a few cost calculators you can use to rough in some values.
- Analytical initiatives cost calculator: http://global.sap.com/community/ebook/2012_costs_calculator/Analytical.swf
- Information Governance cost calculator: http://global.sap.com/community/ebook/2012_costs_calculator/Governance.swf
Detailed execution view
Now let’s talk details. This view highlights the results from your self-assessment, and pulls in your understanding of the information governance model. Here’s an example.
In this case, the projects from the Overview slide are transferred over. Also, notice that the results of the self-assessment (rather, the goals you establish as a result of the assessment) are also included at the bottom of the roadmap. Let’s show how the roadmap works.
This view of the roadmap enables you to show how you are not only thinking strategically about your information projects, but how the investments you are making in capabilities and solutions can be leveraged throughout to reduce total cost of ownership and enhance efficiency.
Here is a template you can use to build the above roadmap: http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/e0145002-10ef-3110-6fa7-83480e5dc304
Please use the new information governance model (covered here: http://scn.sap.com/community/enterprise-information-management/blog/2014/07/08/new-information-governance-model-from-sap) to give you some background, and then try the self-assessment (http://scn.sap.com/community/enterprise-information-management/blog/2014/07/09/self-assess-your-capabilities-for-executing-on-an-information-governance-strategy) . Wrap your results together into an Information as an Asset Roadmap to plot your course to success.
As you develop your detailed roadmap, I’m sure you’ll have questions. Which tools support each of your projects? How can you do a more detailed business case? How can you uncover the extent of your information issues? Here are a few follow-up activities we can use to help answer those questions. For details on any of them, contact your account team.
- Information Governance Benchmarking and Best Practices survey (2 days offline via Value Engineering)
- More in-depth Information Governance Maturity Assessment (2 weeks, 2 Strategic Services resources)
- Data Health Assessment on first chosen domain (1 week, via Services or Partner)
- 1:1 Information Strategy workshop (1 day, led by your account team)
- SAP Technical Academy with other customers (2 days, led by your account team)
Solutions that support the information governance capabilities:
- Data Services Enterprise Edition
- Enterprise Master Data Management
- Extended Enterprise Content Management
- Information Life Cycle Management, Retention Management, or System Decommissioning
And let us know how it goes! Feel free to reach out to us at SAP if you need help interpreting the results, or figuring out what to do next to move the needle. We have Design Thinking workshops, more formal Information Governance Assessment services, Data Health Assessments, and many more activities that can help you gain clarity.