EL(Quota) Generation(Monthly) on Prorate Basis of LWP(Leave without Pay)

I got a client requirement to map EL(Earned Leave) quota configuration on monthly basis with 1.5 days per month. User asked me to configure in such a way that if the Employee is present in full month or availed only paid leave for the particular month then the EL quota will be full i.e. 1.5 days. If there is any LWP (Leave without Pay) so the EL quota generation will be prorated as per the present days basis.So in that case employee is not going to get full quota allocation.The quota will be generated in No Time Evaluation Basis.To map the above requirement I used the Reduction Rule concept. Please find the solution details in SAP

Solution in SAP:

ESG Grouping details (V_503_ALL)

PSG Grouping Details ( V_001P_ALL)

1. Define Absence Type in Table(V_T554S)

2. Determine Entry Screens and Time Constraint Classes ( V_554S_O)

3. Define Absence Quota Types ( V_T556A)

4. Permit Generation of Quotas in Time Evaluation ( V_556A_B)

5. Specify Rule Groups for Quota Type Selection (T.code:PE03,feature:QUOMO)

6. Set Base Entitlements ( V_T559E)

7. Determine Validity and Deduction Periods ( V_T559D)

8. Define Rules for Reducing Quota Entitlements ( T559M and V_554S_M)

T559M

V_554S_M

9. Define Rules for Rounding Quota Entitlements ( V_T559R)

10. Define Generation Rules for Quota Type Selection ( V_T559L)

Here I assigned the Reduction Rule what is there in T559M and I ticked the LWP Absence type in V_554S_M.

11. Define Deduction Rules for Absence and Attendance Quotas ( V_556R_B)

12. Assign Deduction Rules to Counting Rules ( T556C)

13. Assign Counting Rules to Absence Types ( V_554S_Q)

Test Cases

For the month of May 2014, the IT2001 details with no LWP and quota details are as follows

For the same month, I’m trying with 5 days LWP

The quota details are as follows

This is all about the scenario mapping and testing as per user data.

Thanks,

Santosh Kumar Mohanty

Mail:santoshmohanty82@gmail.com

20 Comments

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Sikindar T June 24, 2014 at 9:46 am

Good one What in case if employee joins in mid of the month shd the same leave gets prorate ? if yes , you have to ticket Work pay , basic pay radio button keep posting with some more scenarios

like (0)
1. santosh mohanty Post authorJune 24, 2014 at 10:24 am
  
  Hi Sikindar,
  
  Yes, you are right. I modified my document.Check now.
  
  Thanks,
  
  Santosh
  
  like (0)
  1. Pari Pari June 24, 2014 at 10:38 am
    
    Hi Santosh,
    
    Please attach the screen shot of reduction rule… the way you have maintained.
    
    Regards
    
    Pari
    
    like (0)
    1. santosh mohanty Post authorJune 24, 2014 at 10:58 am
      
      Hi Pari,
      
      Please check the point.8 i.e.
      
      Define Rules for Reducing Quota Entitlements ( T559M and V_554S_M)
      
      All the details are there.
      
      Thanks,
      
      Santosh
      
      like (0)
bapu mohapatra June 24, 2014 at 11:52 am

Hii Santosh Bhai. Thanks a lot for ur Effort. ITs a nice doc. it will help a lot.

like (0)
1. santosh mohanty Post authorJune 25, 2014 at 5:32 am
  
  Thanks Bapu.
  
  like (0)
Debadutta Mishra June 24, 2014 at 11:54 am

This document is really helpful for me as it contains all the required screen shots..

thanx a lot Santosh

like (0)
1. santosh mohanty Post authorJune 25, 2014 at 5:32 am
  
  Thanks Debadutta.
  
  like (0)
praneeth kumar m June 24, 2014 at 2:11 pm

Dear Santosh,

Good document.

Regards,

Praneeth kumar

like (0)
1. santosh mohanty Post authorJune 25, 2014 at 5:31 am
  
  Thanks Praneeth.
  
  like (0)
Vikram A V June 26, 2014 at 2:10 pm

Hi Santosh,

Its a good contribution you have done here to the whole world….Thanks for sharing, it will help us a lot …

Thank you my friend..

Vikram A V

like (0)
1. santosh mohanty Post authorJune 27, 2014 at 5:45 am
  
  Thanks Vikram.
  
  like (0)
  1. Bhagyashree Naik November 10, 2014 at 11:18 am
    
    I have a requirement that 1 day EL quota should get updated if there is no PL / SL / LWP in IT2001.
    
    Can I configure using this method?
    
    Regards,
    
    Bhagyashree
    
    like (0)
    1. santosh mohanty Post authorNovember 10, 2014 at 11:25 am
      
      Hi
      
      It’s all about reduction rule helps in prorating the quota number. You ve to go for a pcr to validate your condition and then pass the EL time type details with 1 or 0.
      
      Santosh
      
      like (0)
      1. Bhagyashree Naik November 25, 2014 at 5:08 am
        
        Which TCode you have used for generating absence quota??
        
        Regards,
        
        Bhagyashree
        
        like (0)
        
        santosh mohanty Post authorNovember 25, 2014 at 6:06 am
        
        It’s PT_QTA00.
        
        like (0)
        
        Bhagyashree Naik November 25, 2014 at 6:40 am
        
        Hi Santosh,
        
        Followed all your configuration steps. Checked them twice too. However while running PT_QTA00 I am getting below pop up message:
        
        You have not selected any generation rules
        
        Regards,
        
        Bhagyashree
        
        like (0)
        
        santosh mohanty Post authorNovember 25, 2014 at 6:55 am
        
        Hi Bhagyashree,
        
        Please check all the configurational steps in relate to the Absence quota. Please check following things
        
        1. PS(PS grping for time recoding also) and ESG grouping.
        
        2. Quomo feature.
        
        3. Baseentitlement rule.
        
        4. Validity period.
        
        5. Rounding rule.
        
        6. Reduction rule.
        
        7. Generation rule.
        
        8. Deduction rule and counting rule.
        
        9. Assignment of counting to absence type.
        
        Santosh
        
        like (0)
Niladri Bihari Nayak March 1, 2015 at 2:12 pm

Thanks a lot Santosh bhai for the nice blog…I had a similar requirement and it was really helpful…

Also thanks goes to Sankarshan for sharing the same.

Regards,

Niladri

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Bashir Ahmad October 16, 2015 at 1:39 pm

Hi

Thanks for sharing and excellent document dude, keep up the good work.

Regards;

Bashir Ahmad

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