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IMG -> Personnel Management ->Personnel Cost Planning and Simulation -> Edit Basic Settings


In the standard system, the switch HCP00/L_TIM (Log: Number of Days Stored) has the value 30, in other words the SAP system stores the logs for 30 days.

In the standard system, the switch HCP00/R_CUT Exchange Rate Type for Currency Conversion) has the value M (Standard Conversion to Average Rate).

Future Considerations

Values can be changed in this Table upon the requirement received from the client through notifications.


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IMG -> Personnel Management -> Personnel Cost Planning and Simulation -> Planning Preparation -> Create Planning Contexts 

In this IMG (Implementation Guide) activity you specify the planning contexts that you want to use in Personnel Cost Planning and Simulation.

You can use one or more planning contexts.

Standard settings

The default planning context is CP (Cost Planning).


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IMG -> Personnel Management -> Personnel Cost Planning and Simulation -> Planning Preparation -> Create Planning Scenarios


more planning scenarios. You create scenarios for each planning context, in other words if you have created several planning contexts, you must create a planning scenario for each of them. However, you can reuse the names of your scenarios in different planning contexts, for example you can call all your scenarios 001 and Standard Scenario.

If you want to directly compare the effects of different planning assumptions and measures on the future cost situation in your enterprise, you are advised to create several planning scenarios for each planning context. Creating several planning scenarios makes it easier for you to display planning results in a comparable form after performing planning runs.


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IMG -> Personnel Management -> Personnel Cost Planning and Simulation -> Data Collection -> Specify Control Parameters for Data Collection.


In this IMG (Implementation Guide) activity you specify the personnel cost planning component for which you want to provide payroll results.

You can make the results available to the Personnel Cost Planning and Simulation component (PA-CP).

To use the functions in that component, you must change the standard setting of the switch. The SAP system then writes payroll results that you want to use in Personnel Cost Planning and Simulation to the cluster CB (Personnel Cost Planning: Data Basis from Payroll Results).

You must change the switch value for the switch HCP00/VERSN Provide Payroll Results to 2.

If you are using older version of PCP then the value of this switch should be 1.

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Description:


In this IMG (Implementation Guide) activity you specify the subtypes of the Planning of Personnel Costs infotype (0666 and 5010) that you want to include in Personnel Cost Planning.

In each case one subtype represents the data basis for a data collection or cost planning run:

  • When you perform data collection runs, the system displays the subtypes on the selection screen as possible selection values. You can always select one subtype as the data basis. The SAP system writes the collected data to the selected subtype.
  • When you perform cost planning runs, the system displays the subtypes on the selection screen of the cost planning report as possible selection values. You can always choose one subtype as the data basis. The SAP system performs the cost planning run based on the data collected in the selected subtype.

Note

The same subtypes are relevant to both infotypes. Therefore, you only need to create the subtypes once.

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IMG -> Personnel Management -> Personnel Cost Planning and Simulation -> Data Collection -> Create Symbolic Accounts


For Personnel Cost Planning you only create symbolic accounts that represent expense accounts of account assignment type C (Expense Account) or CN (Expense Account without Quantity.

For VG, we have not created any new symbolic accounts.

Symbolic accounts already created were used. Since, the relevant Symbolic accounts already exist for relevant Cost heads.

Note: New symbolic accounts can be created specific to Personnel Cost Planning if desired by business team and can be used.


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IMG -> Personnel Management -> Personnel Cost Planning and Simulation -> Data Collection -> Create Cost Items


In this IMG (Implementation Guide) activity you create all the cost items that you need in Personnel Cost Planning and Simulation.

When creating each cost item, you specify, among other things, the cost item type. In other words you specify whether cost items should be posted to Accounting or not, and whether the cost item represents a cost element or a statistical key figure.

In addition, you create assignments to symbolic accounts or statistical key figures for the cost items. You must create these assignments for posting-relevant cost items. For cost items that are not relevant to posting you can create assignments to symbolic accounts, to specify, for example, which wage types should be included in those cost items.

There is a 1:1 assignment between a cost item and a symbolic account. This ensures a unique assignment of wage types to cost items, and allows the possibility of assigning cost items to cost elements.

For VG, only limited Cost Items were created as shown in screenshot below and then assigned to respective Symbolic accounts.

Additional Cost Items may be created, if desired by the business team in future.



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IMG -> Personnel Management -> Personnel Cost Planning and Simulation -> Data Collection -> Assign Wage Types to Cost Items


In this IMG (Implementation Guide) activity, you assign wage

types to cost items for each country grouping. In other words, you edit the posting characteristics of wage types that you want to post to Accounting.

For cost items that are based on wage types you specify the assignment of the wage type to a symbolic account, and thereby to a cost item.

For each wage type you specify the following characteristics:

  • Plus/minus sign for a posting
  • Processing type

  If you want to use already created entries for Personnel Cost Planning, you must first check which processing type they are assigned to. If changes to the processing type are necessary from the personnel cost point of view, the following changes are useful:

    • If the processing type Normal Posting has been used up to now, and you do not want the wage type to be included in Personnel Cost Planning, select Actual Posting Only.
    • If the processing type Actual Posting Only has been used up to now, and you want the wage type to be included in Personnel Cost Planning, select Normal Posting.

  When you create new entries, select Cost Planning Only.

  • Symbolic account

For VG, all the necessary WT and Symbolic assignments were already done in Payroll. And processing type used is “Normal Processing” and +ve Sign used for all expenses, hence no changes were being made.


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IMG -> Personnel Management -> Personnel Cost Planning and Simulation -> Cost Planning Runs -> Specify Control Parameters for Cost Planning Runs


In this IMG (Implementation Guide) activity you specify the following control parameters for cost planning runs:

  • HCP00/R_APA (Evaluation Path: Alternative Cost Determination Planstelle)
  • HCP00/R_CPA (Evaluation Path: Cost Objects of an Organizational Unit)
  • HCP00/R_OPA (Evaluation Path: Organizational Structure)
  • HCP00/R_EPC (Set 0% Holder Relationship to 100%)
  • HCP00/R_HCJ (Quota Planning: Job ID for Others)
  • HCP00/R_PCK (Message type check object assignment to plan)

With the first three switches you specify the evaluation paths that the SAP system uses to determine costs in a planning run.

With the switch HCP00/R_EPC (Set 0% Holder Relationship to 100%) you can change all assignment percentages of holders to positions from 0% to 100%. In the cost planning runs for cost determination, the SAP system then assumes a 100% assignment percentage for assignments that have a 0% assignment in Organizational Management.

With the switch HCP00/R_HCJ (Quota Planning: Job ID for Others), you can store a job ID for jobs that the system identifies as Others in quota planning in Organizational Management.




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IMG -> Personnel Management -> Personnel Cost Planning and Simulation -> Cost Planning Runs -> Process Dependent and Additional Cost Items


In this IMG (Implementation Guide) activity, you specify which additional cost items for each cost object, and which cost items dependent on basis cost items the SAP system should collect in cost planning runs. What you specify is always based on a planning context.

You assign dependent cost items to the corresponding basis cost items.

For VG, we have defined following dependent Cost Items:

LTA

Ex-Gratia/ Bonus

Gratuity

Er PF Contribution

Er Pension Contribution


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IMG -> Personnel Management -> Personnel Cost Planning and Simulation -> Cost Planning Runs -> Specify Organizational grouping for Cost Objects.


In this IMG (Implementation Guide) activity you create organizational groupings of cost objects for each planning context.

You can use these in the features HCP01 (Organizational Grouping of Employees as Cost Objects) and HCP02 (Organizational Grouping of Organizational Objects as Cost Objects) to assign the cost objects of each cost item to a grouping.

This means that you specify the eligibility of cost objects for particular cost items, and specify the valuation basis for particular cost items.




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IMG -> Personnel Management -> Personnel Cost Planning and Simulation -> Cost Planning Runs -> Assign Employee grouping for Cost Items


In this IMG (Implementation Guide) activity, you use the feature HCP01 (Organizational Grouping of Employees as Cost Objects) to specify how to group employees depending on their employee characteristics, with relation to dependent and additional cost items. In other words, you define the eligibility of employees for certain cost objects, and divide eligible employees into groups that are handled in the same way with regard to valuation and limitation.

The feature structure offers distribution methods, for example according to the following elements:

  • Cost item
  • Pay scale area, type, indicator, group, level
  • Country grouping
  • Employee group, subgroup
  • Personnel area, subarea
  • Organizational key


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IMG -> Personnel Management -> Personnel Cost Planning and Simulation -> Cost Planning Runs -> Specify Scenario Dependent Values.


In this IMG (Implementation Guide) activity you specify for each planning scenario how the SAP system should valuate non-valuated cost items in a planning run, and which limits should apply to cost items. The SAP system can then assign values to the cost items and display actual planning costs.

On the detail screen of each view you have the following options:

  • You can valuate cost items by entering an absolute amount (fixed amount) or a relative amount (percentage). You usually valuate additional cost items with fixed amounts, and dependent cost items with percentage values.
  • You can enter a maximum or a minimum limit, or both, for a cost item. If an amount for a valuated cost item is below or exceeds the value determined for the cost item in the planning run, the SAP system applies the minimum or maximum limit to the amount, as appropriate, during the planning run.

Example

You want to determine the amount of an employee’s bonus as a percentage of his or her total salary. This amount, however, should not exceed a certain amount. You can, for example, define a maximum limit of EUR 3000. If, during the planning run, the SAP system determines a bonus value of EUR 3500 for the employee, it limits the amount to EUR 3000.


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Continued in part II……..

Personnel Cost Planning and Simulation Configuration Document Part – II


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