Substance Volume Tracking using SAP EHS MANAGEMENT
Because of REACh and other regulation SAP is delivering since some time as part of SAP EHS Management the “Substance Volume Tracking” solution (e.g. refer to: Substance Volume Tracking – Product Safety (EHS-SAF) – SAP Library).
On regular basis discussion is coming up regarding EHS SVT and how to prepare set up and how to use it etc. Like solution SAP EHS BD and SAP EHS SAF the Substance Volume Tracking solution is delivered in such a way that you can configure the tool/solution according to your needs and adapt it if needed. Therefore it is designed in such a way that it is really very flexible. Be aware of the fact that some “Best Practise” approach is delivered which can help you in setting up EHS SVT. On the top: any EHS SVT installation is in most cases company specific. Therefore no general guideline is possible.
Some threads exists like e.g. “how to use this BADI” or “how to stop purchace process (Blocking). Something like this is >80% customer dependent.
Without any clue how in SAP ERP the “purchase, sales, delivery or production process” is desiged and used you are not in a good starting position to use EHS SVT. EHS SVT is the “most integrated” EHS solution (e.g. you can use on top a SVT/GTS integration if needed and applicable). Especially the “production” part is a “nightmare”. It is not easy to explain later users why this or that specification was tracked in amount X (whatever X might be). This might be more important as well if you use “blocking of processes” on the top.
Be aware of this: There are some important OSS notes in SAP marketplace which explains which SAP ERP (and other) processes are not supported by SAP EHS SVT (and you must ! look for a customer solution).
To read these “OSS notes” is a must before you start a SVT project.
On the top: it is a good idea to look for experts in SAP MM, SAP SD and SAP PP modules to help you during the set up of EHS SVT.
This is really mandatory as SVT is highly integrated in SAP MM, SAP SD and SAP PP processes.
On top: to handle SAP EHS demand you should have some kind of knowledge about the “business” reasons and the legal background.
If you have no clue about e.g.: bonded warehouse demands, the so called “OR” concept and the “three year average” than (which are relevant for REACh) you are as well not in a good starting position.
KEEP IN MIND: Legislation is different. If you have found a solution for REACH there is no guarantee that you can use the same approach for US, CA, KR, TR any many other countries.
In these countries there are legal acts in place having some overlap with REACh but details are different.
E.g. there is an authority in place and you as acting chemical company must inform authority if you would like to “import, export or produce” a chemistry; the needs are as well “similar” as many of the countries use “threshold” limits (and amount of substance which you can e.g. import with out notification and if you go beyond this amount you must inform the authorization). SVT supports you here (and generally you need SAP EHS; as in most cases: the authority would like to get data from you (eco, tox, phys-chem. and other data) before you can go on to e.g. import this substance.
But there are as well some “export” related regulations in place which can be supported by implementing SAP EHS SVT (e.g. TSCA12b).
Topic to list on the top
in some threads discussion happend like:
- What is the purpose of the “Notification Check”?
- Is there the need to have an integration in place for SAP ERP / SAP GTS?
- How to “block”/”unblock” the logistic process using SAP EHS SVT?
These questions can only be partially handled in this FORUM as this is really “customer specific” set up.
Current references in this FORUM
E.g. refer to these general documents to get an some ideas on SVT or regulation topic:
REACh started 1. June 2007. Therefore it is now in place since a lot of years. 2018 the last registration phase will end. Then REACh can be defined as “ongoing” practise having significance for any company which
- produces or imports specifications according to REACh
- in such a way that this import/production is in “scope” of REACh (e.g. waste etc. is out of scope)
But clearly the solution can be used of in context of TSCA, CEPA and other similar regulations as well. Any of them require that the chemical company acting do have some registration topics to consider based on the amount of chemical substance imported etc. (and the use of the product as such is sometimes of interest as well)
It is well known that many countries are in the process to implement a REACh similar kind of regulation; so there is in many cases the need to take care about changes in regulation; and sometimes (in most of the cases) EHS SVT is a good option to deal with the regulations.
On the top significant changes need to be covered in safety data sheet in context of the REACh regulation and there is the need to handle “identified uses”. And therefore as well SAP has prepared on top solutions like “SAP Product and REACH Compliance”. On the top the property tree have been updated as well as rulesets which SAP is delivering.
The number of threads in this FORUM related EHS SVT might indicate that:
- companies do not use SAP EHS SVT (and use may be other solutions to take care REACh aspects) or if they have problems in the use of SAP EHS SVT they cover them by their own or by the help of SAP or other SAP partners
- or do not have had issues in doing the set up nor the use of EHS SVT
Since the start of REACh SAP enhanced SVT a lot. On regular bases new OSS notes are delivered considering e.g. performance issues, internal optimizations and enlargements. So if possible use the most recent SP (Support Package) or if possible the most recent “Enhancement Package” framework to profit from the investment done by SAP.
As well there are now options available to integrate SAP ERP EHS SVT logic with SAP GTS logic. Before you start with EHS SVT installation/setup check SAP marketplace especially for “consulting” OSS notes. Especially these are very important to get an idea about “what is supported” and what not.
As a starting point: read always ! the OSS note as shown here:
This is really a “must to read” note.
On high level it is as well important to understand that you can use SAP EHS SVT to check volumes of specifications you need to control (what about the amount in which they are imported/exported etc.) but you can use the solution as well for regulation there you need only “control” something but there is no need to know the amount of chemistry imported/exported etc.
As the set up of this tool is quite flexible and because of the fact that you can use Business Extensions (as part of the Enhancement Functions) it is nearly not possible to give specific guidance for projects in this area.
On high level these topics need to be addressed etc. in any case:
- which data model you would like to use to maintain the data in EHS-BD?
- How to “activate” the materials to be tracked in SAP MM?
- How to identify the relevant logistic documents to be considered in SAP ERP?
- Check if e.g. you need the “bonded warehouse” solution as part of EHS SVT
- Check if you need or would like to use the “polymer” option and how to use it
- Check if you need the “three year average” solution
- Check if you can gain profit using the “only representative” solution
- Check if there is the need to pass on notification to SAP users if threshold limits are exceeded
- Check if there is the need to “block” subsequent functions as part of SAP ERP process
- Check if you need to implement the online check option of SAP EHS SVT
Based on experience such EHS SVT project need time if you start from scratch etc. as you need to identify a lot of answers to a lot of questions. Further on the demands of REACh regulation are different in comparison with TSCA or CEPA etc. and therefore any EHS SVT set up is quite specific.
Based on the scenarios you use or would like to use a lot of options are there. E.g. you can use SAP ERP with SAP EHS Management and SVT alone or in combination with SAP GTS. In most cases you can use SAP EHS SVT alone to support the REACh, TSCA, CEPA etc. needs and in most cases you do not need to use the delivered BADIs but you can use the “basic” set up. As mentioned above SAP has improved SAP EHS SVT a lot and you will find additional SAP reports which can help you to explain why this or what specification has been tracked. Some threads below does have reference to use EHS SVT for VOC topic (Volatile Organic Compound); generally EHS SVT can be used to “track” specifications which are regulated. That does mean that by using EHS SVT you can get later answers like:
- in which company is the specification produced, sold, imported or exported
- in which plant is the specification produced, sold, imported or exported
- in which scenario is the specification coming up (e.g. production, import, export etc.)
To a certain extent you can “reuse” this information e.g in context SAP EHS IHS etc. On the top you get an overview about the materials giving rise to the “tracking”.
Some hints of that what is “out of scope” or “hard to code” in SVT:
- e.g. some regulations have special rules based on what is called “applications” (use it as a chemical, fungicide etc.)
- one chemistry can have more than one “use” (from legal point of view)
- the “re import” topic is as well a challenge with SAP EHS SVT
- There are some OSS notes in which the limitations of SVT are collected. Please check SAP marketplace to find them
As mentioned: “No data. No market” is the REACh rule. This is true for EHS SVT topic as well. If you don’t maintain the data properly SAP EHS SVT will provide you “useless” results (e.g. you need to have compositions in place) you must “activate” the material as SVT relevant if needed (or you need to “include” simpliy the material type as SVT relevant; don’t forget that !). The most complex topic in using EHS SVT is related to the “production” scenario. This is one of the biggest challenges for many companies.
As with most of other SAP solutions you should start “simple” and then ad complexity to your solution. There is a clear learning curve to expect (especially if you block logistic documents in the SAP ERP process).
What is important to discuss before you start a project
Clarify the “mater data process” e.g. which material need to be considered, which composition to use, which property to use for “volume limits” etc.
Is there the need to use the “material class” to define which materials are in scope of SVT?
How should tracking run? (do you need the process “Purchase” only or on top “purchase Requistion”
Is the there need to “block/unblock” the logistic processes?
and many other questions.
I assume you know that “BREXIT” is now clarified. That means: starting 01.01.2021 GB is not part any more of the “REACh” regulation stuff. Very special legal demands need to be considered starting 2021 or GB. If you (as a company) would like to support the new situation: check what need to be changed as now “GB” is not part any more of the REACh region. On top: you can assume that you will need a “SVT” for GB.
So act now and do not wait.
Overview about threads in this FORUM regarding SVT
PLEASE CHECK THE EXISTING THREADS BEFORE YOU ASK A QUESTION
|SVT-Quantity limit||Middle||How to maintain quantitiy limits in EHS BD? What about customizing (IMG?)|
|Substance Volume Tracking (SVT) – Quanity limit||Middle||How to maintain quantitiy limits in EHS BD? What about customizing (IMG?)|
|EPA RMP/OSHA PSM/DHS Regulations and SVT||Low||Potential use of EHS SVT|
|Only Representative for External and Internal Business Partners – SVT||Middle||How to prepare set up for “only representative” in EHS SVT|
|EHS SVT for UVCB Substance ( REACH REGULATION)||Middle||What is a “UBCB” and how to consider it in EHS SVT|
|badi_ehsrc_track_proc impl. not updating monitoring tables for PUR scenario in SVT||Middle||How to use existing BADIs in EHS SVT|
|error in activating status profile for SVT||Middle||How to prepare proper customizing|
|SVT – what about data from non SAP systems||Low||Can data be used which comes outside of SAP in SAP EHS SVT|
|SVT- Logistic interface||Low||What is the basic SAP version to use EHS SVT|
|Substance from DG Handling for SVT||Low||Relation of SAP EHS DG to SAP EHS SVT|
|SVT Online Check in distributed model||Middle||How to use EHS SVT in SAP landscape with at least two SAP systems|
|SVT and configurable materials?||Middle||Are configurable materials suported in SAP EHS SVT?|
|SVT check in EHS||Middle||What is the “NOTICHCK” function?|
|Polymers/monomers tracking in SVT – has anyone used it?||Middle||How to use the “polymer” option in EHS SVT?|
|Substance Volume Tracking (SVT) – Monitoring (CBRC20) – additional columns||Low||How to improve/adapt/change CBRC20|
|SVT checks not happening in PO||Middle||Use of EHS SVT in contetx of regulation TSCA 8D|
|SVT does not delete the Production Orders with TECO status||High||EHS SVT production scenario; Which production order are covered etc.|
|VOC (Volitile Organic Compounds) Shipping Control and Restrictions?||Low||Can EHS SVT be used to take car of “VOC” (Volatile Organic Compounds as regulated in many countries)|
|SAP EH&S for ELV regulation||Low||Can EHS SVT be used to support “ELV” demand?|
|EHS Substance Volume Tracking RREGCH_VT program||High||How to do set up of EHS SVT ? (Customizing aspects)|
|Class SAP_EHS_1023_057||Low||Use of property “Registration-Company Specific” and problems with that|
|SAP_EHS_1023_012_CODE||Low||Use of characteristic SAP:_EHS_1023_1023_057 and relation to NOTICHCK function|
|Reach materials flagged as relevant||Middle||How to flag a mmaterial as REACH relevant|
|EH&S Implementation||Low||What is REACh? How to use EHS SVT etc.|
|EHS: REACH Compliance: Value assignment type was not yet generated||Low||Basic questions regarding data maintenance; how to do proper set up of EHS SVT|
|Information on Subsatnce Volume Tracking||Low||About basic EHS SVT concepts|
|Validity Area for REACH||Low||What is the REACh validity area to be used in CG02?|
|standard composition rating||Middle||How to maintain data in CG02? What ios the impact on EHS SVT?|
|Volume tracking scenario for stock transfers||Middle||Does EHS SVT support e.g. a stock transfer?|
|dynamic linking materials to substances||Middle||Data maintenance rules in EHS BD|
|Blocking Hazardous Materials for Purchasing with HSM||Low||Blocking scenarios in SAP MM|
|TSCA 12B scenario in Volume tracking||Low||How to use SAP EHS SVT for TSCA 12B|
|Black List for Customers||Middle||Can I use EHS SVT for “Black lists”?|
|Environment Parameters ?||Low||How to use environment parameters e.g. in context of EHS SVT|
|EHS Master Data & Migration from Legacy System||Low||Data migration aspects in EHS SVT|
|NOTICHK: Block PO Item automatically upon Save||Middle||How use ose ESH SVT and NOTICHK function do “block” the process|
|EH&S Product compliance – Standard composition per production plant for 1 material||Middle||How to maintaind data in EHS BD to be used in EHS SVT|
|Kits containing items which are regulated by DG||Low||What is “outside” of EHS SVT?|
|Warning messages& Alerts are not getting in Substance volume tracking Checks||Middle||What about MM and SD process and how to generate warnings etc. by use of EHS SVT?|
|warning message:Regulation TSCA 8D: No substance is assigned to material KRF FERTILIZER||Middle||What about MM and SD process and how to generate warnings etc. by use of EHS SVT?|
|TSCA Compliance through GTS||Low||Alternatives regarding TSCA; Can SAP GTS be used?|
|EPA penalties for wrong chemical data reporting||Middle||Generla overview about chemical regulations and the need to “track” som,ething using SAP functionality|
|Initial filling of logistic table is not working for Volume Tracking||Middle||Problem in using EHS SVT|
|Question: Is real substance composition exploding during Volume tracking?||Middle||What about compositions as maintained in EHS BD? How they are used by EHS SVT?|
|EHS: Substance Volume Tracking Help||Middle||Basic understanding of EHS SVT scenrios|
|REACH workaround for GTS||Low||Workaround for REACH|
|GTS Organization Structure for Plants in foreign countries||Low||Only mentioned here as SAP GTS set up can be as complex as EHS SVT and tehre is a certain extent of overlap in the functionality|
|CISUG Regulatory Compliance Working Group helps process manufacturing companies to understand SAP’s Regulatory Compliance Portfolio and Roadmap||Low||Geenral overview document regarding regulations etc.|
|product registration||Low||Which business case is supported by use of EHS SVt|
|Regulatory Compliance Affecting the Aerospace & Defense Industry||Low||General overview document about regulations and use of EHS as well as GTS|
|SAP Product Compliance Managers Summit||Middle||General overview document about regulations and use of EHS|
|Using SAP to Manage CE (Conformité Européenne) Marked Products||Middle||How can EHS SVT support to be in compliance|
|Registration, Evaluation, Authorization and Restriction of Chemicals||Middle||Overview document regardgin REACh|
|Polymers and Monomers in Substance Volume Tracking – Node missing in SPRO||Low||How to take care of polymers in EHS SVT?|
|138 SVHC substances – Are your products impacted?||Low||What are “SVHC” substances and what is the impact on your business if you use these|
|Substance Volume Tracking -Automatic block is not possible||Middle||How to prepare EHS SVT set up so that block is comoing up in e.g. SAP MM or SAP SD process|
|Substance Volume Tracking: Specify Error Message Recipients||Low||Set up of EHS SVT to generate mails for recipents if threshold limit is exceeded|
|Substance Volume Tracking||Middle||What are the significant function modules used in context of EHS SVT?|
|SAP-EH&S tables||Low||Which tables are significant for EHS SVT?|
|The specified item was not found.||Low||What is the “overall status” in CBRC20 and how to interpret it?|
|REACH Compliance Registration in a Nutshell||Middle||General overview abotu REACH regulation|
|Specify Error Message Recipients||Low||Set up of EHS SVT to generate mails for recipents if threshold limit is exceeded|
|Join us at the SAP® Conference for Environment, Health & Safety Management 2014||Low||Reference to some meetings in which SVT is one topic|
|EHS SVT – IMP vs PUR and SO vs EXP||Middle||Use of scenario|
|SVT: Produced quantities tracking||Middle||Pitfalls in scenario production|
|SVT: limits not visible in CBRC20 (wrong color of light)||Middle||How to maintain quantitiy limits in EHS BD? What about customizing (IMG?)|
|Substance Volume Tracking – Product Safety||Low||How to start with SVT|
|SVT||Low||How to start with SVT|
|SVT OR||Middle||Use of OR in SVT|
|SVT: Online block on Prod Order||Middle||About SVT blocks|
|defining thresholds for SVT||MIddle||Threshold limits|
|zrcs_reach_rel does not exist while doing data transfer from property tree in svt||Middle||Data transfer from property tree|
|SVT – 3 Year average||Middle||3 yr average|
|VOC shipping control and restrictions-approach?||Special|
|Search for Environmentally Relevant Materials||Low||Some general kind of question|
|Korean Reach compliance||Other||Will SAP support new Korean legislation|
|Quantity for SVT||Low||How to maintain data|
|Country based blocking system SVT||Middle/High||How to use SVT for blocking|
|Setup Online checks for Purchase order in SVT||MIddle||Online Checks|
|Block a PO due to SVT and obtain the PO in CBRC21||Middle||Blocking|
|SVT settings in Material Master | SCN||Low||SVT set up in material master|
|SVT settings in Material Master||Low||Material Master set up|
|Signification difference using standard svt reports vs BW SVT reports||Low||SVT <=> BW|
|SVT for TSCA and TSCA 5A||High||Set up of more than one tracking per country|
|Substance Volume Tracking – Basic questions for better understanding||Low|
|Bonded Warehouse scenario||Middle||Bonded Warehouse|
|SAP EH &S SVT Tables and fields for SVT REACH EXP scenario ??||Middle||Export scenario|
|Help on EH & S SVT EXP DELIVERY SCENARIO||Middle||Export scenario|
|svt for us and canada||Middle||Set up of SVT|
|Transaction Codes CBRC20 & CBRC21||Low||Transactioncode|
|Block a PO due to SVT and obtain the PO in CBRC21 | SCN||Middle||Blocks|
|SVT checks issue in Purchase orders?||Middle||Blcoks|
|Need help Delivery Senerio – CBRC20 no Data Shown||Middle|
|Error while sending standard PO||Low|
|Limitations in SVT / More input required||Low|
|SAP GTS and REACH||Low|