You use this program in new General Ledger Accounting to perform closing and opening entries for a change in fiscal year.

Note

For classic General Ledger Accounting, you use the program: Year-End Postings (RFSUMB00).

For New GL use the program:  FAGL_YEC_POSTINGS or FAGL_YEC_POSTINGS_EHP4

This program creates the following postings:

    • Postings for year-end closing of the profit and loss statements for the fiscal year result

Account Selection  Parameter:      E      1st Run: P&L Accounts

    • Postings for closing and opening the balance sheet accounts for the new fiscal year

                        Account Selection  Parameter:      P      2nd Run: Balance Sheet Accounts

In this program, the postings are created in real time using the interface to Accounting (with reference transaction AWTYP Reference procedure      = GLYEC          Year-End Closing Doc).

The totals records resulting from the closing and opening entries are updated with RRCTY Record type = 5 to be able to distinguish them in reporting from totals
records from operational postings (record type 0). The postings are made using the account assignments in the totals record table.

To summarize balances using specific account assignment characteristics, you can use the Business Add-In (BAdI)

Summarize Balances Using Account Assignment Characteristics.

Note

Validation is not performed for transferred account assignment characteristics.

You can choose between the following country versions of the program:

    • Italy        SAP&ITALY      Standard Variant for Italy
    • Slovakia SAP&SLOVAKIA Standard Variant for Slovakia
    • Turkey    SAP&TURKEY              Standard Variant for Turkey
    • Portugal  SAP&PORTUGAL      Standard  Variant for Portugal
    • Romania SAP&ROMANIA          Standard      Variant for Romania
    • France  SAP&FRANCE  Standard Variant for France
    • Colombia  SAP&COLUMBIA    Standard Variant for Columbia

When creating your own report variants, always use the respective system variant SAP&* as a template.
Parameters that are set in the background in these system variants influence how the report performs postings. To ensure that the posting logic meets the
legal requirements for the respective country, you should always start the report with the respective system variant or with a modified copy. The standard
delivery corresponds to the posting logic for Italy.

Prerequisites

You must fulfill the following prerequisites before you can execute the program:

  • The accounting  reconciliation of last fiscal year has been printed out.
  • The posting periods for posting the year-end closing and for opening the current fiscal year is open.
  • The last transaction for the balance sheet has been performed.
  • Apart from the special periods for closing entries, the posting periods of the last fiscal year are closed.
  • The accounting reconciliation of current fiscal year has been printed out and the totals have been validated.

Customizing prerequisites: 

Closing/Opening Postings (Specific Countries Only)    
Define Account Determination

 
Table: TABKT

You need entry’s in table TABKT before you can start the report we need dummy account for Vendor end Customer postings

For the account determination, you have to assign a dummy customer or vendor account to your reconciliation accounts. Your closing/opening postings are posted to these accounts.

For reconciliation accounts for special G/L transactions you have to enter the special G/L indicator.

Requirements

Before you can assign a ummy customer or vendor account to a reconciliation account, you must have reated this dummy account with master data in the required company code. You ust be able to post to the account directly.

Activities

To assign a dummy ustomer or vendor account to a reconciliation account, proceed as follows:

            1. Choose New Entries.
            2. Enter the company code for which you ant to make the assignment.
            3. In the field G/L Account, enter the umber of the reconciliation account, and in the field Account Type, enter the account type for the reconciliation account (customer or vendor).
            4. In the field Customer or Vendor nter the account number of the dummy customer or vendor account.
            5. In the field Sp.G/L, enter the indicator for a special G/L transaction.
            6. In the fields Debit and Credit enter the posting keys for the debit and credit postings to the dummy customer or vendor account.
            7. Save your assignment.

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Features

Year-end closing entries for profit and loss statements

The program saves the annual net profit or loss in table FAGL_TRVOR as the comparison value for closing the balance sheet accounts.

Note

In Turkey, you have to close account group 7 separately. To do this, use the program Turkey: Closing Account Class 7 (RFIDTRCLACCL7).

Since the postings are made using the reference transaction GLYEC, you can make postings directly to G/L accounts for which the Post Automatically Only
indicator is selected. You cannot enter any other characteristics or account assignments.

Before performing the program in an update run, ensure the following:

  • No other postings are made in your system at the same time.
  • For  the postings with this program, you use a separate document type with its own document number range. This enables you to clearly identify this type
          of posting in reporting (document journal).

Run the  Program with the following Parameters for opening postings 2013

Select your company code – fiscal year 2012 base for the opening postings 2013

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Accounts Tab

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The procedure is as follows regarding to the P&L Accounts:

  • 1st Step: Closing balances of revenue accounts are ‘moved’ to  REA (retained earnings account) defined in the customizing OB53. Closing
    balances of expenses accounts are moved also to REA.
  • 2nd Step:  The total debit balance of REA is moved to CLosing PL account – defined as paramater  1 in the tab Accounts of the report. The
    total credit balance of REA is moved to debit side of the  Closing PL account.
  • 3th Step: The total balance from the Closing PL account is moved to  Net Result Account defined as parameter  2 in the tab Accounts.

Postings

Go in tab Postings use two Document Types 

One for the Closing and one for the Opening 

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Start the report and generate the postings.

In the Log you can see the selected accounts with the total amounts and the totals what the program would post.

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2 Comments

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  1. James Tully

    Hi, we have many GL accounts that have the Allocation field as mandatory – yet there does not appear to be a defualt in the program to populate this field for these closing postings. i don’t want to have to changes all the GL account settings – is there a solution within the program or do we need to modify it ourselves?

    Regards, James

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  2. Kem Miller

    Thanks for the excellent post.  Does anyone have any experience using this program on a non-leading ledger?  I do not want to post closing entries into my leading ledger.  Any info will be greatly appreciated.

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