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Author's profile photo Ursula Gruen

How to make an event successful?

Are you planning to attend an event in the near future? Maybe Sapphire/ASUG Orlando? From the statistics I have seen, I know already that lots of people
connected to the Mill Products & Mining industries will join this event. And this made me think how our industries are

  • On the one hand helping to make an event like this successful
  • On the other hand – how it can be a successful event for the attendees from these industries


Let me start with the contribution of these industries to this event. What comes to my mind first of all is – Mining & Metals. Without Mining & Metals, we would not have all the material needed such as the metals to build cars and planes that take us to the event. We would not have the metals that are used to construct a conference center. Also Building Materials, such as cement and glass for example – we would not have the airports, train stations we are passing during our travel to Sapphire/Asug. Or at least they would be rather humble buildings. And we should also not forget the conference center – I would not like to imagine it without the windows…


Or take a look at Forest Products & Paper… Without these guys we would not have the paper to print a brochure or travel guide – and we would not have all the hygiene paper.


So I believe that an event without the help from Mill Products & Mining companies would not really be the same. This brings me to my next point – if
these guys are contributing to make the event successful – how can it be a successful event for attendees from these industries?


These are my strategies for large conferences and events:


I took a look at the agenda and the first thing I would like to say is some general piece of advice: Leave some free slots in your agenda – there is so many sessions that are worthwhile to attend – but you should definitely save some time to visit my colleagues at the Industry Campus where you will find a demo area / discussion table for Mill Products & Mining.


For me personally, it is usually highly beneficial to attend sessions – and I find it even more beneficial to exchange on the sessions I attended. Are you planning to travel with a colleague/friend? If not, I would highly recommend getting in touch with other attendees.


Also I love to have a plan – however my plan is not a detailed schedule, but rather a set of questions where I would like to find the answer during the event. Are you having specific questions that you bring to Sapphire/Asug?


For the detailed schedule, I would recommend to take a look at the overview created by Jennifer Scholze.


And – my all-time favorite – don’t forget to bring enough business cards (I keep doing so… 😉 ).


chairs conference room freedigitalfotosnet.jpg(picture from


Still the chairs are empty, but prepartion is going on!


Have fun in Orlando!

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      Author's profile photo Tammy Powlas
      Tammy Powlas

      Very good

      I would add a few more:

      • Wear comfortable walking shoes
      • Bring a sweater - Orlando outside is hot, but the convention center is super cold (to me)
      • Bring a water bottle


      Author's profile photo Stefan Weisenberger
      Stefan Weisenberger

      Thanks for reminding, Ursula.

      I would add:

      • attend the SIG meeting for Mill Products - a great chance to meet the one person who already has accomplished it what's on your road ahead.
      • and bring an umbrella - I once decided to walk to the hotel and was caught in a thunderstorm.