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HCM Processes and Forms

HCM Processes and Forms (or P&F) is an SAP standard platform that let us implement almost any HCM process based on EP (Enterprise Portal) or NWBC (Netweaver Business Client).

It is actually a generic and flexible platform to customize (and develop, if required) HCM processes and by that gives customers the ability to decide and implement their own processes in very simple and methodological way.

Process can be initiated by an employee, manager or HR administrator, depending on the process customization. The start application is situated in the area that is relevant to the user’s roll (ESS, MSS, HRA).

Routing of the process between different processers (approver 1, approver 2, etc.) is based on SAP WF. Each step includes a form. It can be either WebDynpro form, built by customization using FloorPlanManager (FPM) feature or Adobe Interactive form (PDF), developed by SAP programmer. In every step users add data to the process through the forms and it goes to the next step.

Generally speaking, each step approve and/or add data to the process until the last step in which all data has been gathered and approved. Then, it is updated automatically in backend system and by that spares manual input.

This tool can cope with both simple and complicated processes. A simple process can be a two step process in which an employee wants to update HR regarding a life event, such as birth of a child. A complicated process can be a ten step process in which a manager wants to create new position in OM that includes much of data and many people need to approve something along the process (senior managers, department managers, finance and finally HR).

Although this tool exists from EHP 4 (in different variations), the ability to build a WebDynpro forms is quite new and is part of HR-Renewal 1.0 ADD-ON (requires ECC6 with EHP6). Today, this add-on comes also with EHP7, so customers that seek for WebDynpro forms can either install the add-on for EHP6 or alternatively upgrade directly to EHP7 (with the relevant SP that includes HR Renewal).

Although it is not the purpose of this article, it is important to notice that HR-Renewal holds much more than just HCM Processes and Forms. It brings to customers a new UX, built on UI5 capabilities, such as UI5 landing page and UI5 applications.

For more information, look at the following links:



HR Renewal main page

HR Renewal 1.0

HR Renewal 1.0 – Initial Shipment

Feature Pack 1

Feature Pack 2

Feature Pack 3

Feature Pack 4 HR Renewal 2.0
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    • Hi Omid,

      HR renewal 1.0 bases on SAP enhancement package 6 for SAP ERP 6.0 as a minimal requirement. Take into considerations that you can use HCM Processes and Forms also with EHP 4, but only with Adobe Interactive forms as forms platform.

      I recommend reading SAP note 1701634 – HR renewal 1.0: Release Information Note, as it is the main note about this Add-On.

      Generally speaking, these are HR Renewal’s releases:

      • SAP EhP6 for SAP ERP 6.0 HCM – Includes HR Renewal 1.0 FP1 + FP2 + FP 3 + FP4.
      • SAP EhP7 for SAP ERP 6.0 HCM – includes HR Renewal 1.0 FP1 + FP2 + FP3 and you need to install FP separately.
      • SAP EhP7 for SAP ERP 6.0 HCM SP2 – includes HR Renewal 1.0 FP1 + FP2 + FP 3 + FP4 and you need to install HR-Renewal 2.0 separately.

      By the way, HR Renewal 2.0 FP1 is PLANNED for Q3 2014.

      • Hi Tal,

        I know about ADS(Adobe Document Services) and already I am running it on EHP4.0. I was thinking of adding HR-Renewal to an IDES EHP4.0 system to have a look at it without upgrading the whole system from EHP4.0 to EHP6.0.

        So as I understood you mean it’s not possible to upgrade just a few and selective componentsto have HR-Renewal and we have to install an ECC 6.0 with EHP6.0. Am I right?

        If you are a functional consultant I will appreciate it if you have any basis colleague to ask about this issue and share with me to pass to my basis colleagues.



  • Hi Tal

    Very useful Info ℹ It could be great if u can also share the HCM P&F config with details.

    Await more docs from u.. Keep posting!!!

    Cheers 😉