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Author's profile photo Former Member

Publishing Work List Queries for All Users in SAP Business ByDesign

Hello ByD Community,

Today I would like to pass along some knowledge that I recently acquired.  The topic is regarding work list queries and how a key user can build a query and publish it for all users that have access to the specific work list.  Thanks to Jim Shearman at SAP for helping me out.  I believe this functionality has been in the system for a while, however, I was using a system on version 1402 to document this.  Some of you may already know how to do this, but I couldn’t find any documentation in the help section so I have decided to write this up.

Here are the steps:

  1. Find the work list where you want to build the query.  In the screenshots that I took I used the Customer Invoicing WoC > Invoice Documents work list.
  2. Enter Adaptation mode.
    1. Adaptation.jpg
  3. Select the standard query “All Invoice Documents by Selection” and then open the advanced filter and enter the filter criteria you want. (It is always best to start with whatever query gives you all results unless you are wanting to modify a specific query)
  4. Run the query.
  5. Save the query.
    1. Build Query.jpg
    2. Save Query.jpg
  6. Open the Adaptation menu again and select “Edit Screen”
    1. Edit Screen.jpg
  7. Publish the changes of this screen.
    1. Publish.jpg
    2. Be careful here because if you check the box you will overwrite any personal queries that users may have created.
  8. You are now complete and can leave adaptation mode.

Once you have published the changes, all users that have access to this work list can find the new query in the query list as shown below.

Query List.jpg

I hope everyone finds this information useful.  Please feel free to message me directly if you have any questions.

Best Regards,

Brad Crimin

WL Plastics

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      Author's profile photo Former Member
      Former Member

      hi Brad

      thanks a lot for sharing your valuable experience. Its a great help for novices like me.



      Author's profile photo Eelco Essenberg
      Eelco Essenberg



      Has anyone tried this recently? It seems to no longer work in ByD 1711, even when using the Silverlight UI in Internet Explorer....



      Author's profile photo Peter Liekens
      Peter Liekens



      I also tried to do this in the 1805 version and i wasn't able to publish it to other users.

      Is this functionality not available in the latest release?





      Author's profile photo Bradley Crimin
      Bradley Crimin

      I know that this is a very old post, but I recently came across someone else asking for this functionality so I tested everything in the FP2211 version of ByD and this functionality is still possible through key user adaptation.  The screenshots in this post are definitely outdated, but the process is still the same.