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Author's profile photo K Jogeswara Rao

Regular Mass uploads of Measuring Documents – Your Options


While I was giving a very detailed reply to a Discussion post sometime ago, the idea of posting this blog came to my mind.

The Issue

The client, a process Industry has several thousands of measuring points on which measurements taken at certain frequencies.

The queries were

1. How can I schedule the Measurement taking?

2, What are the Standard Tools available for Mass upload of the Measuring Documents?

In my reply I have added point3 as under:

3. What are the User-friendlily tools available for uploading Mass Measuring Documents.

My reply was in these lines

1. You know about Entry Lists (IK31). Segregate your 1000s of measuring points as per their schedules (frequency of reading). Suppose you came out with 12 lists. Make 12 Entry Lists  using IK31 with these 12 sets of Measuring points. Now make 12 Maintenance plans (Notifications) each having the frequencies as cycle periods. In the Plan title give the Entry list Number and Timing of Measurement also. if needed, like “Measurements with Entry list 243, at 10:00 AM“.

The purpose of Maint Plans is to remind you through a system Notification that you are supposed to take readings on the measuring points in the Entry List. Then you run IK34  and take readings for that list of measuring points.

2, If you insist on Standard  method of recording mass measuring documents, I think i have already answered. The answer is the Entry List  (picture)

3. Coming out of the box (i.e., the Entry List method)

We have 2 more custom models in use,

1. Module pool (Screen program) development, to upload the readings. (picture)

In the attached picture only a part of the screen is shown, It is a wide screen, having input fields for all types of Measuring points (About 120)

The Input Process here.:

Enter all readings in the respective input fields of the screen and click Save

2.  BDC program using Excel template : This program also gives similar convenience as above, by filling the Excel sheet (picture) and then upload through a Tcode. (I need not elaborate that in this case we will be having 12 Excel templates with respective M/Pts filled and named after the 12 M/Pt Groups)

Also I want to mention that this BDC  program is designed to take care of all tyoes of Measuring points i.e., Measuring points with Simple Readings, Counter Readings and Valuation Codes.

Bottom line from my side

The ultimate user-friendliness in this area of one-stroke uploading of mass measuring documents can not avoid the ABAP  development.

… And I prefer BDC  program to a  Module pool program.


Often during discussions related to User-friendliness, some members refer to a recently added SAP product namely SAP Screen personas . Because I do not have it at my place, unable to comment on the suitability of the same for issues like this.

Thank you

Jogeswara Rao K

Assigned Tags

      Comments are closed.
      Author's profile photo Former Member
      Former Member

      Of course other solutions are available depending on your architecture and wilingness to introducing new components , products ...

      You have the SAP GWPAM suite which includes an EXCEL addin (relying on SAP NW Gateway and odata services).

      You have also the 3rd party product WINSHUTTLE (may require less code development).

      Both of them could enable an enhanced user experience.

      Author's profile photo K Jogeswara Rao
      K Jogeswara Rao
      Blog Post Author

      Thank you Patrick for throwing some light in angles other than conventional.

      Author's profile photo manu m
      manu m

      Patrick Brandicourt

      If you have any doc. on this . Please share on SCN πŸ™‚

      Like to see how new things works



      Author's profile photo Former Member
      Former Member

      I should become a SAP marketing guy πŸ˜‰

      SAP (as usual ?) has changed the product name ......called now Gateway for Microsoft.

      A recent SDN article with some videos given as examples.

      SAP Gateway for Microsoft: Business use cases offline speed demo

      Author's profile photo Arjun Pawar
      Arjun Pawar

      Good article..thanks for shareing πŸ™‚

      Author's profile photo K Jogeswara Rao
      K Jogeswara Rao
      Blog Post Author

      Thank you very much Arjun !

      Jogeswara Rao K

      Author's profile photo Savas Yazici
      Savas Yazici

      Hi Jogeswara

      Thanks for the article. There might be one more way to plan and schedule measurements which is assigning measurement points as PRT to the order operation.



      Author's profile photo K Jogeswara Rao
      K Jogeswara Rao
      Blog Post Author

      Hi Savas,

      Thanks for the comments. Even Scheduled Notifications can have Measuring Documents. This article discusses about the 100s of Readings recorded manually daily (in some cases hourly) independent of Orders or Notifications.


      Jogeswara Rao K

      Author's profile photo Former Member
      Former Member

      Hi Jogeswara,

      Many consultant forget one additional Standard feature for collective measurement document creation.

      Order's Operation Confirmation screen

      Here we have option of creating collective measuring document creation.

      Best Regards


      Author's profile photo K Jogeswara Rao
      K Jogeswara Rao
      Blog Post Author

      You are right as per the application ! πŸ™‚

      Author's profile photo Carlos Eduardo Araujo
      Carlos Eduardo Araujo

      Hello  Jogeswara Rao K.

      Once more a very helpful document, thanks again for sharing.

      By the way, exploring the same theme, there is one question:

      In this project, create measurement documents are created trhu a notification for an equipment (IW21) and them "Extras -> MeasDocuments -> All Measuring Points on Object". Thus, we fill every reading.

      /wp-content/uploads/2015/07/screen1_745031.jpg /wp-content/uploads/2015/07/screen2_745032.jpg

      In parallel there is an operation of massive upload using a file, and I will ABAP this. Thus, here is my question: Is there any function module/bapi to create measurement document in the same way? I mean, create measurement documents associated to a notification.

      Using FM MEASUREM_DOCUM_RFC_SINGLE_001, it is possible to create a notification for every measurement document, but the real need is to pick a batch of readings, create measurement documents associated to one single notification, as standard system does.

      Please, let me know if I coudn't make myself clear and thaks in advance for any help.

      Best regards.

      Carlos Eduardo Araujo

      Author's profile photo K Jogeswara Rao
      K Jogeswara Rao
      Blog Post Author

      Thanks Eduardo,

      • I have just searched and failed to identify any such FM/BAPI. You may have to go the ABAP way for this. (BDC).
      • You also try using string *MEAS*DOC*  in SE37.
      • I have even searched in a similar way from the Notification side too. (for any Measuring document structure inside)

      Good luck


      Author's profile photo Carlos Eduardo Araujo
      Carlos Eduardo Araujo

      Thanks Jogeswara Rao Kavala

      I did exactly the three points above before ask for help, with no success. I will try to find another way.

      Thanks a lot for you time and effort.

      Best Regards.

      Carlos Eduardo Araujo.

      Author's profile photo Syambabu Allu
      Syambabu Allu

      Hi Jogeswara Rao,

      Nice document.

      I have requirement to display the measurement reading entry list from the database.

      I have already custom field in the IW22 as a Measurement list number based on the custom enhancement(QQMA0021) i have added the field in the screen.So now in IW22 while clicking the Menubar->Extras->MeasDocuments from the screen field value pass as input to pass the  FM MEASUREM_ENTRYLIST_READ_DB and to the measurement entry list but here where i have to do the enhancement and what i have to do the from this note 377323 - Measurement reading entry list and maintenance plan.

      Could you please explain the right enhancement and the ways to implement this note.



      Author's profile photo K Jogeswara Rao
      K Jogeswara Rao
      Blog Post Author

      Shyam babu

      I am sure you'll agree that this is not the right place to discuss such deviated subjects here. You should post a query especially in ABAP space.

      Comments are closed.