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Author's profile photo Former Member

Finding the Right Partner for your SAP SuccessFactors Implementation

The HR2014 conference has come and gone, and there was a lot to learn.  The biggest learning for me, was that the current landscape of SAP and SuccessFactors partners has customers in a state of confusion and distress.  I heard many stories of failed or unnecessarily painful implementations from a number of customers.  I heard stories of many partners who try to treat cloud implementations like just another on-premise implementation.  I heard customers who are struggling while looking for partners, but don’t know what to look for in what one of my colleagues dubbed “The Wild West of SuccessFactors“.   I’d like to give a little bit of advice in finding the right partner for your organization, based on over 8 years of implementing SuccessFactors solutions.  (Note: My use of partner throughout this blog is referring to SAP Consulting and Implementation Partners.)

1) Know what kind of partner you want

There are a lot of service levels and offerings partners can provide, so you need to need to have an idea going in of what kind of services you are looking for. Are you looking for a pure implementation partner, who just needs to get the configuration in the system?  Do you need process consulting to make sure your design fits your organizational needs?  Do you need content to help support your processes?  Do you need extra training or testing support?  Do you need readiness and change management services?  Do you need extra help on design of your reporting and analytics?  Do you have complex integration needs?  Some partners are pure implementers, and some are strong in areas of the other services, but not as experienced in the actual implementation.  You need to be ready to talk to the partners about what they can offer in the services most important to you, and the experience they have in those areas.

2) Cloud implementations are not on-premise implementations
I find it unbelievable that if I want to go find a partner for cloud solutions on the SAP site, it asks me for my ZIP code, and then tells me there are no partners in my area (Memphis, TN).  This is a virtual world, and the cloud is a virtual solution. If you are basing your decisions on proximity, you are already putting yourself at a great disadvantage.  Cloud implementations should be happening mostly virtually, with onsite visits at key points to help ensure success of the project.  How much onsite time is needed or recommended will vary by the complexity of the client and project, as well as what services are built in… However, if you are thinking in terms of FTE’s that are going to be setting up shop in one of your cubicles, then you are still thinking on-premise, not cloud.  If the partner is trying to sell to you that way, they are having the same issue (and are still thinking in terms of billing you for FTEs as well). 
Most SAP partners are partners from the on-premise world.  They are good at what they do, but that doesn’t mean that they’ve adjusted to the cloud.  A lot of partners have had real struggles adjusting to the cloud world, and has resulted in a lot of painful projects for customers. Companies with great reputations, credentials, and references with on-premise and more general process consulting have had issues with SuccessFactors engagements.  Some partners have been on the SuccessFactors side for a long time, and have a good understanding of how cloud projects work, and some (but not all) consultants with on-premise background have adapted quickly.
3) Know what a “certified consultant” is                            
Customers didn’t know enough about certifications for partners and consultants already, and I believe the new certification structure simply made it more difficult for them to follow.  First, certifications aren’t the end all and be all when selecting a partner… However, they can be a valuable starting point.  SAP has a lot of certifications available.  Prior to recent changes by SAP, there was one level of certification, so you were either certified, or you weren’t.  Now, there are two levels, with the “Certified Professional” being the equivalent of the older “Certified”, which lets you know the consultant not only took SuccessFactors training on the module, but they have completed leading two projects.  The difficulty is, there is now a “Certified Associate” level, which only says the consultant took a training class on the product.  Any time you see this certification, you can be sure that the consultant has zero or at most one completed project led.  Unfortunately, this describes most consultants at most partners out there.  Be sure to ask about certifications of consultants being placed on your product, and remember to make sure the certifications are relevant to the products you are having implemented.  All certified professionals and associates receive an actual certification document from SAP, so you can ask actually ask to see the certifications for any consultant who will be leading your project.  If you are dealing with “Certified Associates” make sure the partner has a mitigation plan with oversight for the consultant by “Certified Professionals” or ask for another consultant.

At this time, there is unfortunately not a “Certified Master” level for SuccessFactors, although I hope that will be offered some time in the future to really allow customers to find the experts on the system.

While learning about your consultants certifications, it’s definitely worth checking their LinkedIn profile as well.  If they don’t have one, that may be another red flag.
4) Check references

References are important.  The right references are more important.  Are you getting references showing experience in the
SuccessFactors modules most important to you?  Are you getting references for the types of services you are contracting for?  Are you getting references relating to the particular consultants on your projects?  References for SAP on-premise implementations aren’t really going to help you here.  Even the biggest and most well-known players in the SAP world don’t necessarily have the ability to give you the best SuccessFactors project experience.  And don’t be scared to do a reference check with the customer in question.  In fact, following up with references is a must.  It has not been unknown for a reference to not be as accurate as suggested.  And last but not least, ensure that any references are not just for an internal implementation at the partner you are in talks with. If, say, 5 of a partner’s 6 projects were internal implementations then they probably don’t have the experience that you need.

5) Make sure that your partner is your partner

A good partner is someone who can be there for you for a long time.  Talk to them about your strategic challenges.  Talk to them about how to get the most out of your SuccessFactors system.  Talk to them about quick wins vs. long term value.  Talk to them about your company culture.  Talk to them about your vision. The best partners out there will be able to help you avoid landmines and obstacles that could put your implementations at risk.  They can help you set realistic budgets, timelines, and articulate what you will be able to get back out of the system at each milestone.  They should be able to tell you the risks of doing too much too quickly, and what kind of resources you will need to execute aggressive implementation plans.  In short, find a trusted advisor who is looking out for you and not just trying to install some software before moving on to the next project.

To close, I’d say don’t rush your decision.  Finding the right partner can make or break the success of your SuccessFactors implementation.  Do your due diligence, and make sure you find the partner (or group of partners) that can best deliver what you need to be successful.  You don’t want to be the training ground for a freshly trained consultant.  Getting it right will save you a lot of frustration so do what you can to make the first big decision of your SuccessFactors project the right one.

Want more advice on finding partners and consultants?  Although this is several years old, everything in it is just as relevant today, if not more-so in this new world transitioning from on-prem to the cloud.  Seven tips to ensure you hire the right consultant

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      Author's profile photo J. Pazahanick
      J. Pazahanick

      Nice job with this Robert and sadly I talked with many customers at HR2014 that had poor experiences with their SuccessFactors implementation due to poor consulting. 

      As I said in my panel "Smart Customers make smart decisions, buy the right software, hire the right consultants, put the right internal people on the project and surprise, surprise have successful HR technology deployments"

      Information and knowledge go a long way and blogs like this do a great job in helping and educating.

      On a side, thanks for mentioning my blog as this has been a pain-point for many SAP HCM customers for a long time as well.

      Author's profile photo Former Member
      Former Member

      Thanks Robert.

      One advantage of being in Australia is the volume of certified partners is less, as a result we less options, which should make selection easier.

      Having said that the onus is on the customer to understand what they need and then who can deliver.

      As we discussed in twitter land my approach has always been assume that SF or SAP will implement, then work with them to recommend who from their SI panel can meet our requirement, and then get them to recommend a short list. In Australia I would say that SF/SAP prefer customers to use partners rather than they do the work themselves as their consulting/implementation services are targeted/sized to presales as opposed to multiple parrallelimplementations.

      As I advise all my fellow customers be diligent, cautious and tread your own path. 


      Author's profile photo Former Member
      Former Member

      Oh the world of consulting! In the more agile world of today it is sometimes surprising when old patterns and habits show up. AT the HR2014 conference I spoke with many seasoned on premise customers who still have technical debt from the incomplete or inadequate consulting provided in the late 90's and early 2K's. In the 'first' wave of cloud consulting there has been much the same pattern, not just with SF/SAP. The big difference seems to be the scope of technical debt is less and can be less costly. Still the diligence needed in assessing resources is the same. Your criteria is a good roadmap for hiring any professional service. Define what you are trying to achieve, (Know what kind of partner you want), map your working process to your environment and insure your consultants understand and work in the same style (Cloud is not on premise), validate your consulting resources to match them to the tasks (Know what a "certified consultant" is), take time to meet the consulting  people and management you will actually work, make sure they will tell you the truth even if you do not really want to hear it, make sure they are transparent with their billing and how they make money (Make sure that your partner is your partner) In the world of SF or SAP or any technical knowledge based work consultants can deliver great value but there is also a seedy underbelly of opportunism based on taking advantage of less than diligent customers. Clarity, transparency, and honesty seem like reasonable traits to ask for, so I say be reasonable.

      Author's profile photo Former Member
      Former Member

      Rightly said Robert. Adding to your point on certification, we can't gain experience only in 10 Days training, it will just give product features and knowledge. Then it is up to the organization / consultant how well they gained the real experience in the project.

      Company should see their Case Studies & success stories of the partner and decide are they capable of implementing the solution which suits their process.

      As you said, they should take time on deciding the partners by doing proper research and analysis. They shouldn't consider only the allocated budget to the project and who fits within the budget.

      Author's profile photo Luke Marson
      Luke Marson

      Great blog Robert and important points for customers to take note when seeking a SuccessFactors implementation partner.

      Author's profile photo Former Member
      Former Member

      Great blog! 

      My mantra these days (as always) is "references, references, references".  Ask for them and check up.  Moreover, with social networking (especially LinkedIn) you can easily find a shared connection and get a sense of what the capabilities are of the partner (or preferably) the resources assigned to the project.  It amazes me when customers who are spending thousands of dollars not to mention months of organizational commitment won't take a half day to find out more about the people responsible for guiding them.

      Author's profile photo Luke Marson
      Luke Marson

      This article by Jon Reed on What makes a great enterprise consultant? is worth a read for customers and builds on the topics mentioned by Robert Thomson.