Process Order Reconciliation – Workaround solution

Process Order Reconciliation – How to post backdated entry to reduce the actual activity cost on process order

Scenario :

Goods issue, Confirmations,GR completed for process order and Techncially closed. Now the status of the order is TECO.It’s observed that actual cost for activity was confirmed at higher rate as maintained in KP26. Requirement is to reverse the confirmation, correct the activity rate in KP26 and do confirmation again and post as as per old posting date.

Complexity Involved:

• Periods are closed and not possible to open as per business decisions
• GR completed un-restricted stock got delivered and now stock is Zero.
• Activity cost to be reveresed as per posting dates of the order not in current posting period.
• Quantity adjustments should be not  be done only activity cost should be changed.

How to Handle:

This type of issue can be addressed through manual adjustments using tcode KB21N

Procedure to POST manual CO entry to correct the activity cost without effecting quantity with back dated.

Step 1: Display Process Order : ( Get he Sender, Activity  Type Details) -Tcode (COR3)

Process order 1005277 displayed below shows status as TECO,CNF and DLV is refered as example for posting CO entry.

Go to – Cost Analysis and note down the below details as per screen shot displayed.

• Sender Cost Center : 200950
• Sender Activity Type : LABCST
• Receiver Order : 1005277 (Process Order number where it should be effected)
• Total Actual Costs for Send CCtr (Sender Cost Center) – 200950 and SAtyTyp (Sender Activity Type) -LABST  is now 4729.50

Step 2: Direct Activity Allocation : Tcode ( KB21N)

Go to tcode KB21N. Change the Scrn var from Cost Center to ALL as displayed below.

Enter the below information in two lines as shown in below screen shot.

Note: Change the document date and posting date as required. Back dated posting is possible without opening any MM periods. If back dated posted, as on date report will come correctly. This is based on no dependnecy like Overhead, WIP and variance calculation on TECO order.

Item No 1 data:

• Send CCtr (Sender Cost Center) – 200950
• SAtyTyp (Sender Activity Type) – LABST
• Rec.Order (Receiver Order) – 1005277 (Process order number where it should be effected) 
• Total Quantity : -1 (Minus 1)
• Total price per unit of measure : (Difference price which we want to book on the order + 0.01) – (For this test data i have taken difference as 29.50)

Item No 2 data:

• Send CCtr (Sender Cost Center) – 200950
• SAtyTyp (Sender Activity Type) – LABST
• Rec.Order (Receiver Order) – 1005277 (Process order number where it should be effected) 
• Total Quantity : 1 (Plus 1)
• Total price per unit of measure : ( 0.01)

Press Enter. Below screen will be displayed.

Save. System will generate the document number.

Step 3: Display Process Order to see the changes ( COR3)

Go to CO03 – Enter order number – Go to Cost Analysis and now we can note the change in Total Actual cost as shown in below screen shot.

Total actual cost for Send CCtr (Sender Cost Center) – 200950 and SAtyTyp (Sender Activity Type) – LABST is now 4700.00

Thanks & Regards,

Ramagiri