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Budget Planning Overview

  • Budget is the approved cost structure for a project.
  • The budget is the limit set by management for Repairs & Maintenance costs over a certain period of time.
  • Budgets can be distributed hierarchically within the project structure.
  • Budget availability control enables you to control costs actively by issuing warnings & error messages when tolerance limits of the budget are exceeded because of assigned values.
  • Costs of orders assigned to your project can be analyzed in project reporting & will be checked against the project budget.

Procedure for activating Budget using WBS Element


  1. Creaing Budget profile
  2. Defining Tolerance Limit

Creating Project with WBS element


Assigning Budget for WBS elements


In the above screen we can allocate budget to each WBS element yearly.

Creating Maintenance Order

Here as you can see i have assigned material for the required job , in the following screen you can see the total spares cost .


Assiging the WBS to the Order in Addtional TAB



On Saving the order you can find the Error message as show below


You can find the error message by accessing Goto>Logs>Cost Determination


The same will be applied for External service and External Material Procurement



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  1. Former Member

    Dear Thyagarajan,

    Good one, I have a one clarification we are also mapping wbs in pm order .One issue we are finding is wbs is not flowing to pr and po .Due to that when in pm order budget checked for 1000 and available budget also 1000 but  during po cost increased to 1500 budget is not checked .After entry sheet 1500 got updated in  pm order and budget is showing -500.




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