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Customizing User Screens in SAP HR

January 10, 2014 | 6,750 Views |
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Introduction

The below document lists down the steps to change the user interfaces in SAP, i.e., changing the screen header or the list screen for an infotype.

  1. Change Screen Header
  2. Change Screen Modifications 
  1. Changing the Screen Header

Screen headers are the group of fields that are used to show generic information at the top of every infotype. It may comprise of personnel no, employee group, personnel area or other such fields. It is possible to display this screen header for every individual infotype. However, this is limited to only change in the first three lines of the screen.

Consider the below example where the screen header for IT 0016 (Contract elements) is being shown as below for an employee. We want to modify this screen header to suit our requirements wherein we want only the name and personnel number to be displayed for the user.

Below are the steps to be followed:

  • SPRO > Personnel Management > Personnel Administration > Customizing User Interfaces > Change Screen Header
  • Click on Header structure per infotype.

  • Under the ‘header structure per infotype’, assign the screen modifier to the infotype for which the header needs to be changed.

  • SAP provides us with the option to decide the class for which we may want to change the header, i.e, whether we want to change the screen header for master & time data (tr class A) or we want to change the data for applicant class (Tr Class B). For our example, we will make the entries for Tr.Class A only.

     Along with the Tr.Class, we will assign a number to the header modifier. It is against this header modifier number, where we will be assigning      the specifications or the data fields that need to be displayed.

  • Define entries against the header modifier number created in the above step.

One important column header that needs a mention here is the option ‘Fldty’. This option refers to the display type or a formatting type available for a given field. Below are the options that have been provided by SAP.

  • ‘DAT’: field contents                                             
  • ‘DTX’: field content text (if available)                          
  • ‘PIC’: passport photo                                             
  • ‘DD1’: field short text according to DDIC                         
  • ‘DD2’: middle field text according to DDIC                        
  • ‘DD3’: long field text according to DDIC                          
  • ‘DD4’: field header according to DDIC                             
  • ‘TXT’: user-defined text according to customizing settings        
  • ‘TXD’: like ‘TXT’ but with a DDIC interface to the relevant field    

However, please note:

  • You can only use the ‘PIC’ field type for the PERNR field. SAP recommends that you enter the personal data infotype (0002) in the ITyp (infotype) field for the passport photo
  • The field types ‘TXT’ and ‘TXD’ are only available for compatibility reasons. SAP recommends that you use the field types ‘DD1’ and ‘DD4’ instead.   

Once we have saved the above entries, the required customization will come into effect. This can be checked via PA20 screen.

  1. PA20 – IT 0016


B. Change Screen Modifications

Depending on the Tr.Class and country grouping, different screens are available for different infotypes. SAP also provides the functionality, wherein the characteristics of individual field may be changed. For example, a given data field may be made either mandatory or may be hidden from the given screen view.

To illustrate, we will consider an example wherein we would like to hide the data fields related to ‘entry’ section, ie., we need to hide the ‘initial entry’, ‘entry into group’ and ‘corporation’ fields from the given screen. Below are the steps to be followed to make the required changes.

  • To change the screen layout, we need to know the program name (or Mod.Pool) and screen number of the infotype. This can be checked using technical information.

          For IT 0016, the program name is MP001600 and screen number is 2000.

  • Go to given SPRO path and find the entry for given program name and screen number

SPRO > Personnel Management > Personnel Administration > Customizing User Interfaces > Change Screen Modifications

  • As can be seen from the below screenshot, the current fields right now are marked as ‘Std’ or Standard.

To hide these data fields, we need to mark them as ‘hide’.

Please note: The data fields can be set to have the following status:

  • Standard
  • Required field (RF)
  • Optional field (OF)
  • Output field
  • Hide
  • Initialized
  • Once these fields are marked as ‘hide’, they will be hidden from the main infotype screen. The same can be checked using PA20 – > IT 0016 screen.

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32 Comments

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  1. Upendra Krishna

    Hi Neha,

     

    With the heading, initially I was expecting to see a inbound/outbound interface for loading data before the screen hit my eyes.  This is a very good document to help out novices like me, further, adding one more infotype as an example would have been a luxury.

     

    BR

    Upen

    (0) 
    1. Former Member

      Hi Neha,

       

      I agree with Upendra on the title. However when it comes to the content, it was really beautiful. All at one place. One more good document from your kitty.

       

      Thanks

      Madhav.

      (0) 
    2. Former Member Post author

      Hi Upendra / Madhav

       

      Thanks for your words .

       

      I had used the heading basis SPRO itself. To avoid any further confusion, I have now changed the heading to reflect the content more appropriately. Reg new infotype, point noted. Will keep that point for my next document.

       

      Rgds

      Neha.

      (0) 
      1. Former Member

        Dear Neha,

         

        Can you please let me know in the infotype 0002 (Personal Data) there is a standard Name format “00” (First Name, Last Name) how to change it to (Last Name, First Name) format. My Client want to create New Name format as “01” and want to change the format as Last Name, First Name). Kindly do needful.

         

        Tax calculating on Off cycle payroll.PNG

         

        Regards,

        Naresh

        (0) 
        1. Former Member Post author

          Dear Naresh,

           

          Apologies for delayed reply. I would request you to create your question under discussion forums so that others can response quickly without you having to wait for long. Moreso, it can be of help to others as well

           

          Regards

          Neha

          (0) 
          1. Nishant Bansal

            Hi,

             

            Is it possible to create a copy of standard screen or can we call our custom screen instead of 2000 screen.?

             

            Thanks and Regards,

            Nishant

            (0) 
  10. Former Member

    Hi Neha,

    A v good article!

    Can you modify OM infotypes using this method?

    I am working with transaction PO13, OM IT 1005 (planned compensation), I want to add new fields to Prog MP100500, screen 3000. Do you thing it would be possible to do it using the above explained method?
    Please let me know. Thanks!!

    (0) 
  11. Former Member

    I modified my screen header but when I trransport it through, it didnt make the changes..

    it makes me puzzled..can someone please help?

    (0) 
  12. Dunn Marian

    Good article! Good Work!

    SAP HR (Human Resource management) also known as “Human Capital Management” (HCM) and it is an important module in ERP SAP systems that supports all the process of human resource management in the enterprise. SAP HR records the data from the hiring an employee to its final termination in organization.

     

    (0) 
  13. Dunn Marian

    Good Work..

     

    SAP HR (Human Resource management) also known as “Human Capital Management” (HCM) and it is an important module in ERP SAP systems that supports all the process of human resource management in the enterprise. SAP HR records the data from the hiring an employee to its final termination in organization.

    (0) 

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