When a Master agreement is published to create an Outline agreement or an Rfx/Award to create a Purchase Order from SAP Sourcing, there is a simple way to search and identify such documents in ECC. The following guide points to the way of searching for the documents.

In the ECC system, invoke the transaction “BBP_ES_SEARCH”, here we have the option to either search by the Master Agreements or the RFx Number from SAP Sourcing.

Step 1. Identify the Master agreement or the RFx ID. in SAP Sourcing

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Step 2.  In the ECC system invoke the transaction BPP_ES_SEARCH. Enter the Master Agreement /Rfx ID identified in the previous step.

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Step 3. When the transaction is executed with the Master agreement Id specified it will list the Outline agreeement and line items associated with the Master   agreeement.

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As seen from the output the search, we notice that it not only pulls up the Master agreement data (header) but also the line items.

The procedure is the same for the Rfx document.

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Technical detials:

The references to the Master agreements coming from SAP sourcing are saved in the configured TextId’s at header and Item level. The configuration needs to be performed both on the SAP sourcing and the ECC system to actvate this and make this possible. The transaction BBP_ES_SEARCH will then use this saved references in the text elements to list the referenced contracts or Purchase orders.

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