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Multiple partial payments from an invoice through Automatic payment program (F110)

December 27, 2013 | 744 Views |
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Scenario:

Multiple partial payments from an invoice through Automatic payment program (F110) with different payment dates.

Prerequisites:

1. Use Transaction code FBKP to create a Special GL Indicator “P” and assign GL Account 160000 to the Vendor Recon Account.

2. Check posting keys ( It must be Debit is 09 , credit is 39 and Special GL Indicator “P”) using Transaction code FBKP for automatic posting while posting payment request through: F-59

3. Use Transaction code OB41 to facilitate posting key “39” for Special GL Indicator “P”.

4. Use Transaction code FBZP to facilitate payments for Special GL Indicator “P”.

5. Post the vendor invoice through FB60 or F-43

6. Execute F- 59 to generate request for 1st partial payment  request with reference of main invoice Document number: 8001 for amount 1000000\-

Note: Please note, this is Noted item (Advance payment request document) which is not going to impact any of the financial figures i.e Balance sheet.

7. Use the T code FB02 to Block the Main invoice number: 8001.

8. Run Automatic payment program (F110) to make 1st partial payments.

9. Again Execute F- 59 to generate request for 2nd partial payment request with reference of main invoice Document number: 8001 for amount 1000000\-

10. Run Automatic payment program (F110) to make 2nd partial payments.

11. Use the T code FB02 to UN Block the Main invoice number: 8001.

12. Finally Run Automatic payment program (F110) to make final payment for remaining amount 3000000\-

Solution:

1. Use Transaction code FBKP to create a Special GL Indicator “P” and assign GL Account 160000 to the Vendor Recon Account.

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2. Check posting keys ( It must be Debit is 09 , credit is 39 and Special GL Indicator “P”) using Transaction code FBKP for automatic posting while posting payment request through: F-59   Check posting keys ( It must be Debit is 09 , credit is 39 and Special GL Indicator “P”)

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3. Use Transaction code OB41 to facilitate Special GL Indicator “P” for posting key “39”

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4. Use Transaction code FBZP to facilitate payments for Special GL Indicator “P”.

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5. Post the vendor invoice through FB60 or F-43

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6. Execute F- 59 to generate request for partial payment with reference of an invoice.

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7. Use the T code FB02 to Block the Main invoice number.

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          And Click on Save

8. Run Automatic payment program (F110) to make multiple partial payments.

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9. Again Execute F- 59 to generate request for 2nd partial payment with reference of main invoice Document number: 8001 for amount 1000000\-

 

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10. Run Automatic payment program (F110) to make 2nd partial payments. Note: Vendor line item display through FBL1N

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11. Use the T code FB02 to UN Block main invoice Document number: 8001

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12. Finally Run Automatic payment program (F110) to make final payment for remaining amount 3000000\- Note: Vendor line item display through FBL1N

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Thank you very much  and all the best!

Regards

Sudharshana Vamsi

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90 Comments

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  4. Malhar Jain

    Nice Document Vamsi. I just have one doubt that the partial payment is made so it is a form of partial payment method or residual payment method. And is F-59 a mandatory requirement for the same?

    Regards,

    Malhar.

    (0) 
    1. svamsi amarambedu Post author

      Thanks and Yes its Mandatory ,Then only the main invoice split into Partial payment and the main perpose F-59 here ,to split into mutiple partial payment from Main invoice and Thanks

      Regards

      sudharshana Vamsi

      (0) 
  16. Beena .

    Hi Svamsi,

    This document is very helpful. Thanks a lot but I have a doubt in TCode-FBZP, what is AFP under Vendor heading.

    Regards,

    Beena

    (0) 
    1. svamsi amarambedu Post author

      Hi beena

      Thanks for your comments.

      A        Down Payments, Current Assets

      F        Down Payment Requests

      P        Payment request

      Here we need to mainted the Special GL Indicator “P” to facilitate payments reuest.

      Regards

      (0) 
  26. Ramnik Ruprai

    Nice Document. Really Helpful.

    I have one question. You have put posting key 09 and 39 in FBKP. In understood 39 as it is special GL credit for Vendor but 09 is Special GL debit for Customer. Why have you used 09 whereas i think it should be 29 which is for special GL debit for vendor.

    Is it because you are using this for Payment request for Customers and Vendors both.

    Regards,

    Ramnik

    (0) 
    1. svamsi amarambedu Post author

      Hi…

      one year back…i have provided same solution to customerwhich in my document  …we did not get any inconsistency so for …you can also use posing key 29 but check in quality system with testing for getting the Clearance for you.

      Thanks

      Regards

      Sudharsana Vamsi

      (0) 
      1. renu sharma

        Dear Svamsi

        i have created the house bank for manual payment .when i am going for payment through Outgoing bank in F-53 system make the payment to vendor but in line item system are not showing check no and in check FCH5 here is no any infromation

        Thanks in advance

        (0) 
      2. Sajin V S

        It would unless the posting key is enabled for both account types. I appreciate your effort in documenting this process; however most of the organizations doesn’t encourage manual process.

        (0) 
  29. Ranu Eugene

    Hi svamsi,

    Nice document and very well explained.

    Keep sharing and keep educating.

    Keep up the Good Work. 🙂

    Best of Luck. 🙂

    Regards

    Eugene

    (0) 
  38. Fellner Elisabeth

    Dear Svamsi,

    Thank you for your useful post.

    I am trying the same thing right now but facing some problem: When clearing a partial payment done with F-59 there is no clearing against the original AP (stays open with original amount).

    Did I made a mistake during customizing?

    (0) 
  40. Marssel Vilaça

    Svamsi, thank you for sharing! Very intuitive document.

    This business process relates parcial payment planning. It fits well when Financials decide to plan all payments or EDI payments is mandatory even for parcially clearing.

    All the best.

    (0) 
  42. Roberto Gutierrez

    Hello people


    How to configure the F110 transaction to not allow pay the vendor invoice (made by FB60 or MIRO) without the  partial payments (made by F-59)? Is there any way to thee program to show an error?

    I appreciate your help

    (0) 

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