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Author's profile photo Leo Thilak M.S

Automatic Purchase order creation for Return Delivery

Return Delivery (161 Movement)

The 161 movement is done when the material are sent to vendor as return for damage or spoil when found at line which doesn’t contain correct reference Purchase order , in the scenario we should create a manual purchase order and mark return item and sent the returns with reference of manually created return purchase order , it can be done automated

Scenario :

example

if we are having a cable vendor ,returning cable remnants to them , we receive a credit memo from vendor for the valve of copper contained so we send the cable remnants by return 161 documents so for reference we create a return purchase order  , same scenario apply for returning empty cartridges to vendor 

consider material x is procured from a vendor for 10 in one purchase order and 20 in another purchase order and stored in stores location 30 and once it is moved from stored to wip we came to know the defect , we wont have good receipt 101  po reference ,there we use returns by 161 movement and create a new return purchase order

Types

1 . Purchase order  created manually for return

2.  Automated purchase order  creation for return

1.Purchase order  created manually for return

It can be done by creating a purchase order for the material to return and marking a return tick indicator in purchase order

manual po for return 161.PNG

2.  Automated purchase order  creation for return

we go for automated purchase order creation for return delivery to reduce the process of creating purchase order

An automatic   Return purchase order can be created by posting 161 movement

Prerequisite in customizing

Automatic Purchase order should be activated for 161 movement

SPRO-MATERIAL MANAGEMENT-INVENTORY MANAGEMENT AND PHYSICAL INVENTORY -GOOD RECEIPT- CREATE PURCHASE ORDER AUTOMATICALLY

161 MVT.PNG

The return delivery purchase order purchase organization should be assigned as standard purchase organization for the plant

spro-enterprise structure -assignment-material management -assign standard purchase organization to the plant

standard purchase.PNG

In OMJJ -T.code

in field selection  maintain  LIFNR  field as required entry

omjj.JPG

the reason for movement also captured

T-code –  OMJJ  – reason of movement entries can be added , these entries can  be referred   in 161 posting at the time of MIGO.

reason for movement.JPG

in user end

The material should be a valuated material

the purchase info record must exit wit the material vendor purchase organization combination

Purchase group should me maintained in Vendor master record

GO to t-code MIGO

Give function Good receipt for the purchase order reference select the movement type as 161 movement

select the non ordered item as shown

non ordered.PNG

give material number , plant ,vendor and quantity.

161 migo.PNG

once posted check in me2m or me23n

corresponding return item tick purchase order is created

return 161 po.PNG

Assigned Tags

      22 Comments
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      Author's profile photo Former Member
      Former Member

      Hi,

      Give function Good receipt for the purchase order reference select the movement type as 161 movement

      select the non ordered item as shown

      Which PO reference you have given to post this movement?

      Author's profile photo Leo Thilak M.S
      Leo Thilak M.S
      Blog Post Author

      Hi

      since we are going to generate Purchase order automatically , we give non ordered item and po is generated automatically

      Author's profile photo Dibyendu Patra
      Dibyendu Patra

      Leo Thilak M.S

      Good document,

      Please change the ME21N to MIGO.

      ScreenShot.jpg

      Author's profile photo Leo Thilak M.S
      Leo Thilak M.S
      Blog Post Author

      Thanks dev

      To have a follow through my whole document  , and i have corrected

      Regards

      Leo

      Author's profile photo Dibyendu Patra
      Dibyendu Patra

      Maintain two more things,

      Purchasing Group must be maintained in vendor master record.

      Field Vendor should be as require field in OMJJ settings.

      Author's profile photo Leo Thilak M.S
      Leo Thilak M.S
      Blog Post Author

      should i add it in document or can be understood from comment

      Author's profile photo Dibyendu Patra
      Dibyendu Patra

      Add this into your document.

      Author's profile photo Leo Thilak M.S
      Leo Thilak M.S
      Blog Post Author

      Hi dev

      Thanks for the input , i have added your points

      Thanks and Regards

      Leo

      Author's profile photo Leo Thilak M.S
      Leo Thilak M.S
      Blog Post Author

      Hi dev saw u modified the spelling and gave colour and improved the document standard , thanks buddy very much

      ­čÖé

      Author's profile photo Dibyendu Patra
      Dibyendu Patra

      Hi Leo Thilak

      Yes, I have modified this document for the little spelling mistake....

      Note: Please avoid the SMS speak language..

      Read the rules and engagement, option 4.

      Author's profile photo Leo Thilak M.S
      Leo Thilak M.S
      Blog Post Author

      sure , i will improve it

      Author's profile photo Ravindra Devarapalli
      Ravindra Devarapalli

      Hi,

      I tried this But i am facing this error message "Create returns purchase order using transaction MEPO"


      Can please how to resolve this

      Author's profile photo Leo Thilak M.S
      Leo Thilak M.S
      Blog Post Author

      Hi Ravindra

      Can we know ur scenerio so we can get a idea

      and see in omjj T.code

      omjj.PNG

      Author's profile photo Ravindra Devarapalli
      Ravindra Devarapalli

      I am trying to do whatever you done in your document in IDEAS Server. In OMJJ, the entry already there.

      Author's profile photo Leo Thilak M.S
      Leo Thilak M.S
      Blog Post Author

      please attach the snapshot of migo with error message

      Author's profile photo Leo Thilak M.S
      Leo Thilak M.S
      Blog Post Author

      Hi

      are you able to make it

      Regards

      Leo

      Author's profile photo J├╝rgen L
      J├╝rgen L

      To be honest I am not really overwhelmed with this document. It seems to gain its value through the collaboration of others to make it better. In general there is no difference to Automatically Generate Purchase Order at the Time of Goods Receipt

      except that you explain movement 161 while the old document explains 101. Exaggerated the 0 was replaced by a 6. No other difference in the process steps so far.

      However, from a business point of view is a return quite different from a receipt.

      You could explain in which cases you would use this process, if you get message output for the automatic created return order, whether or not you can create an outbound delivery, what the next steps are to complete the business case, eg invoice receipt or replacement of the returned items. 

      Author's profile photo Leo Thilak M.S
      Leo Thilak M.S
      Blog Post Author

      Hi Jurgen

      Thanks for feedback , i will take the input for future documents

      Regards

      Leo

      Author's profile photo J├╝rgen L
      J├╝rgen L

      why not including it here? this input was meant for this document, it cannot be valid for any other, except that a document goes beyond a collection of screen shots

      Author's profile photo Leo Thilak M.S
      Leo Thilak M.S
      Blog Post Author

      Hi

      Sorry Jurgen , please let me add the scenario and after return delivery next step in these revise document

      Regards

      Leo

      Author's profile photo Former Member
      Former Member

      I agree with Jurgen. Good information but I don't understand what scenerios I would want to use this for. That info would help.

      Author's profile photo Former Member
      Former Member

      Very good document Leo. Good.keep it up.

      A.S.Sivakumar