How to upload photos in SAP

Goto OANR & provide the Number range Interval

Now provide the Document type

Goto SPRO–>IMG–>SAP Netweaver–>Application server–>Basis Services–>Archive link–>Print list Customizing–>Edit Document types.

Check the document class set to JPG or not.

Now to link the Employee photo In IT0002

Goto SPRO–>IMG–>Personnel Management–>Personnel Administration–>Tools–>Optical Archiving–>Set up Optical Archiving in HR

Now define Content server ID

Goto SPRO–>IMG–>SAP Netweaver–>Basis services–>Archive link–>Basic Customizing–>Define Content Repositories or Use T-code OACO

Created Custom Content Repository ZH instead of std A2

Now click on Edit links in the same navigation

Link the Content Repository ID ‘ZH’ here.

From Easy access menu Goto T-code OAAD

click on Store & Assign

provide Business Object: PREL

Document Type: HRICOLFOTO

click on Create button.

now provide Personnel Number & click continue button

Now the select the employee photograph from the file location & click on open.

click on Allow to proceed further

Now we get a confirmation message as

Now open PA30 for the employee number & check

This is how we are going to upload & check. Hope I made it very simple & clear

Kindly let me know if anything I missed or need to be improvised.. let me know ur valuable thoughts…

Cheers

Pradyp

19 Comments

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MIthun k December 14, 2013 at 4:57 am

Hi Pradyp,

Good work done 🙂 ….just a suggestion after uploading the photo the same is getting displayed in PA30 for which there is a prerequisite the Header configuration needs to be done in prior to the upload.

In the header configuration the photo must be added …. 😎

Regards,

Mithun K

like (0)
1. Pradyp Parakala Post authorDecember 20, 2013 at 1:54 pm
  
  Hi Mithun
  
  Thnx for suggesting. Now I’ve changed the doc.. let me know ur inputs..
  
  Cheers 😉
  
  Pradyp
  
  like (0)
Hitesh Wankhede December 14, 2013 at 6:28 am

Hi Pradyp,

Good Job.

But before uploading, few config also needs to be along with defining content server.

Here is a wiki http://wiki.scn.sap.com/wiki/display/ERPHCM/Employee+Photo+Upload+-+Screen+Shots+-+Content+Server which gives step by step config which will be helpful for everyone interested in uploading employee photos.

like (0)
1. Pradyp Parakala Post authorDecember 20, 2013 at 1:53 pm
  
  Hi Hitesh
  
  Check the Doc again.. Now I’ve come up with modifications.. Thnx for suggesting me..
  
  Cheers 😉
  
  Pradyp
  
  like (0)
MALYADRI JWALA G December 20, 2013 at 12:13 pm

hi pradeep ,

nice information …come up with more like this …..

like (0)
1. Pradyp Parakala Post authorDecember 20, 2013 at 1:52 pm
  
  Thnx Jwala
  
  Cheers 😉
  
  Pradyp
  
  like (0)
Venkateswaran Krishnamurthy December 20, 2013 at 2:02 pm

Thanks for sharing the information.

like (0)
1. Pradyp Parakala Post authorDecember 20, 2013 at 2:07 pm
  
  Pleasure 🙂
  
  Cheers 😉
  
  Pradyp
  
  like (0)
  1. Ramesh Anantharaman January 8, 2014 at 7:52 am
    
    Good document and nice presentation
    
    Keep it up
    
    cheers
    
    like (0)
    1. Pradyp Parakala Post authorJanuary 8, 2014 at 8:21 am
      
      Thnx Ramesh
      
      Cheers 😉
      
      Pradyp
      
      like (0)
Roger Hermesdorf January 15, 2014 at 8:37 am

Thanks for sharing the information, now the with photos in SAP 🙂

like (0)
1. Pradyp Parakala Post authorJanuary 15, 2014 at 10:48 am
  
  Thnx Roger
  
  Cheers 😉
  
  Pradyp
  
  like (0)
  1. Nanny S March 4, 2014 at 5:45 am
    
    Dear Pradyp,
    
    Can you please help photo upload is not visible in infotype 0002. It is visible under extras.
    
    All above steps has been configured it is working in one client 210 but not in another client 310.
    
    Please help.
    
    Regards,
    
    Meenakshi
    
    like (0)
    1. Pradyp Parakala Post authorMarch 4, 2014 at 6:27 am
      
      Hi Meena
      
      Are you trying to view photo’s in IT0002 in R/3 or ESS? Normally for uploading the employee pic’s we use IT0002 whilst we can’t see them.. check with Header modifications once to get them in IT0002, The pics ur uploading through OAAD or OA_UPLOAD_AND LINK will make the pics appears in ESS Personal data.
      
      Kindly come with screen shots
      
      Cheers 😉
      
      Pradyp
      
      like (0)
      1. Nanny S March 4, 2014 at 6:39 am
        
        Dear Pradyp,
        
        Header modification is same as 01 75 PERNR PIC is used. My requirement is only to show employee pic in inotype 0002, as it is working fine for client 210, employee pic updated in infotype 0002. But for client 310 it is uploaded successfully but it is not visible in screen infotype 002 in pa30 or pa20 but you can see under extra the photo.
        
        Please suggest.
        
        Regards,
        
        Meenakshi
        
        like (0)
        
        Pradyp Parakala Post authorMarch 4, 2014 at 6:45 am
        
        Dear Meena
        
        Can u confirm me that the Repository’s are also transported to that 310 client. If else then ask ur basis team to move the request & check once again. If u have access then u can do it from T-code OAC0 & select ur repository & transport it. It will be gr8 if u can come up with screenshots.
        
        Cheers 😉
        
        Pradyp
        
        like (0)
        
        Nanny S March 4, 2014 at 6:50 am
        
        Dear Pradyp,
        
        Both repository is same.
        
        like (0)
        
        Pradyp Parakala Post authorMarch 4, 2014 at 7:00 am
        
        Dear Meena
        
        As u can notice u have not maintained Document Area type, that’s the reason why its not showing the pics. kindly check the below screen shot
        
        It’s always advisable to copy the std Content repository A2 & create ur own custom repository & make the amendments.
        
        Hope this solves ur Issue
        
        Cheers 😉
        
        Pradyp
        
        like (0)
        
        Nanny S March 4, 2014 at 8:22 am
        
        No. it should be blank and it is working fine as i said in one client. please suggest what can be the other reason.
        
        photo uploaded successfully in infotype 0002 but not visible in screen.
        
        like (0)