1099-Misc Reporting

1099-Misc Reporting

This document shows step by step process for executing 1099 Misc Reporting

What is 1099 MISC report?

In USA, 1099-MISC is used to report payments for services performed for a business by people not treated as its employees, such as payments to subcontractors, rent payments or prizes.

Business Requirement

This is a requirement by Internal Revenue Service (IRS). A 1099-MISC form must be provided to the recipient and a copy mailed to or e-filed with the IRS.
Any business that has paid vendor $600 USD or more as a non-employee, or at least $10 USD in royalties, must provide with a 1099-MISC.
Copy A of the 1099-MISC form is intended for the IRS. It must be filed by February 28, if sending the form by mail. If it is filed electronically, the last date is March 31.
Copy B is sent to the vendor for whom reporting to the IRS by January 31.

Prerequisites:

Maintain field “Tax Number 1” with Social Security Number(SSN) in Control Tab of Vendor master data as per the below screenshot.
Maintain Field “Tax Number 2” with Employer Identification Number (EIN) in Control Tab of Vendor Master data as per the below screenshot.
Maintain “W. Tax Code” in Accounting information Tab of Vendor Master Data as per the below screenshot.

Maintain Social Security Number(SSN) and Employer Identification Number(EIN) in Vendor Master.

Transaction Code: FK02

Maintain Social Security Number for Tax number 1 OR

Employer Identification Number for Tax number 2 in Tax Information tab of vendor master.

Press Enter.

Maintain Withholding Tax Code 07 for Non employee compensation.

Different WT Codes for 1099 reporting.

WT Code	Description
1	Rents
2	Royalties
3	Prizes, awards
4	Federal income tax withheld
5	Fishing boat proceeds
6	Medical and health care payments
7	Nonemployee compensation
8	Substitute payments (dividends/interest)
9	Payer made direct sales of $5000 or more
10	Crop insurance proceeds
11	State income tax withheld

Post FI Vendor Invoice.

Transaction Code: FB60

Simulate.

Save the Screen.

Display Posted Document.

Transaction Code: FB03

Double click on vendor line item.

W. tax base amount and Tax Code have been updated at vendor line item level.

Post Outgoing Payment.

Transaction Code: F-53

Click on “Process Open Items” Tab.

Simulate and Save the Screen.

Execute Withholding Tax Report for 1099.

Transaction Code: S_PL0_09000314 (Withholding Tax Report for 1099MISC)

Execute.

Summary of vendors with 1099 amounts will get displayed as below.

(Note: If vendor master is not filled with Tax Number 1/SSN then program neither list the vendor details in the below report nor prints the form).

Click on Line item Icon.

Generic 1099 Reprot (S_P00_07000134)

Execute.

Enter.

I am also looking forward your suggestion if I missed out anything.

17 Comments

You must be Logged on to comment or reply to a post.

vidya sagar December 16, 2013 at 3:17 pm

Hi Kalim,

Good document, Thanks for sharing.

Regards

Sagar

like (0)
1. Mohammed Kalim Post authorDecember 16, 2013 at 3:56 pm
  
  Thanks Vidya sagar
  
  Regards,
  
  Kalim
  
  like (0)
Kattula Saravana Kumar December 16, 2013 at 4:46 pm

Hi Kalim,

Good document.

Regards,

Saravana kumar Kattula

like (0)
1. Mohammed Kalim Post authorDecember 16, 2013 at 5:38 pm
  
  Thanks Saravana
  
  Regards,
  
  kalim
  
  like (0)
Amir Soorty January 7, 2014 at 4:01 pm

Excellent doc Kalim….it explains 1099 reporting functionality in good amount of detail.

like (0)
1. Mohammed Kalim Post authorJanuary 7, 2014 at 4:03 pm
  
  Thanks Amir.
  
  like (0)
Lakshmi Sama January 16, 2014 at 11:18 am

Hello Kalim,

Good document on 1099 reporting functionality. But requesting you to avoid typo errors to increase the effective of the document. Thanks for sharing your knowledge and keep sharing.

Thanks & Regards,

Lakshmi S

like (0)
1. Mohammed Kalim Post authorJanuary 16, 2014 at 11:57 am
  
  Hello Lakshmi,
  
  Can you give me one example so I can make document better in future?
  
  Regards,
  
  kalim
  
  like (0)
  1. Lakshmi Sama January 16, 2014 at 12:00 pm
    
    Hello Kalim,
    
    Please avoid typo errors in the above document. Pls chk this SS.
    
    Thanks & Regards,
    
    Lakshmi S
    
    like (0)
    1. Mohammed Kalim Post authorJanuary 16, 2014 at 12:05 pm
      
      Thanks.
      
      like (0)
giri gundam January 16, 2014 at 11:37 am

Hi Kalim

Very good document. Thanks for sharing. Also dont forget to mask the important info on the screens.

Regards

Giri

like (0)
Consultant Khan January 23, 2014 at 9:30 pm

Hi Kalim,

This document will be the most liked document, by the user community if they are aware of this share, as most of the US clients have a mandatory requirement for reporting to IRS.

Very useful reference and you can publish a second part for this document by focusing on different types of forms that can be used and also highlight on the Classic as well as extended with holding tax reporting for 1099s.

Regards

KIM Khan

like (0)
Devendra F February 19, 2014 at 1:03 pm

Hi,

It is nice one,

Devendra

like (0)
Prasanth Gopisetty May 18, 2014 at 6:54 am

Hi Kalim,

Good Explanation. We have recently updated the MISC form to reflect new version of the form in SAP by implementing note 1949022. Can you please let me know, how to update the Payer’s information and Payer’s Identification number in the form?

Regards,

Praisty

like (0)
Piratla Siva Surya Karthikeya November 25, 2015 at 5:22 pm

Hi Kalim,

Thanks a ton for sharing a quick and needy insight, right from posting of invoices to generation of 1099 Form report.

Could you also kindly share the configuration part of US-WHT, which is no where available online.

Regards

Karthikeya

like (0)
Piratla Siva Surya Karthikeya November 25, 2015 at 5:26 pm

Hi Kalim,

I was actually looking for a document like this since long time, I am so glad that i could atleast get to know fundamentals for the report generation .

I appreciate for the work you have done on this part, keep going with helpful, needy and insightful documents like this.

Regards

Karthikeya

like (0)
KAPIL MEHTA December 4, 2017 at 8:00 am

Hi Mohammed Kalim

Thanks for sharing document. For 1099 reporting, Do you have details of field to be updated in vendor master using tcode BP in S4 HANA ? I am looking for information on what fields should be updated in BP to enable 1099 reporting.

Regards

Kapil

like (0)