My friend who worked at a large public agency saw her division ‒ and her supervisory responsibility ‒ mushroom almost overnight as part of a consolidation. All at once, she was accountable for more operations and personnel, and her budgetary responsibility increased in step. On top of that, the new facilities under her charge had different procedures and disparate computer systems, making management even more complex. She rarely left the office before eleven o’clock at night and her weekends often were pressed into service.
Doing more with less
It’s the way of the world. Public sector organizations have to slim down to ease the tax burden on constituents while the remaining staff struggle to find more efficient ways to operate. When facilities with different objectives, systems, and procedures are cobbled together public sector executives need a comprehensive way to manage them.
Budgeting: where the rubber meets the road
One of the most critical aspects of management is the budgeting process. Executives can no longer bring together spreadsheets and data from various systems for a once-a-year exercise: they need a unified approach that handles disparate information from multiple sources. They’re challenged to produce accurate information quickly not only at budget time, but also throughout the year to analyze performance, plan operations, and make strategic decisions. A recent article from SAP describes how public sector executives today need to:
• Automate the budget publication process
• Improve data quality and consistency
• Enable transparency and traceability via audit trails on budget requests and revisions
• Forecast personnel budgets
• Employ a structured budgeting methodology
Learning to excel in the new normal
The new way of operating ‒ with leaner budgets, slimmer staffing, and more persistent demands ‒ is here to stay. The only thing we can change is how we respond. What’s needed is a comprehensive way to meet budgetary requirements today while thinking ahead to address the requirements of tomorrow. Learn about the solutions SAP offers for public sector budgeting.