One of the principles that inspired us to create SAP Jam was the idea that you shouldn’t have to maintain a separate silo of collaboration for every business process and application you use. Instead, there should be a secure foundation for collaboration that runs across your entire organization – making it easier to see the full picture and include everyone that’s important to the conversation.
To that end, we’ve made it easier for organizations that have invested in Microsoft SharePoint to use SAP Jam as their collaborative foundation. With the new SAP Jam CMIS (Content Management Interoperability Services) integration for Microsoft SharePoint, when you’re in an SAP Jam group, you’ll be able to collaborate easily around documents stored in a SharePoint document repository.
The new CMIS integration gives you the best of both worlds – the ability to capitalize on the document management strengths of SharePoint and the enterprise-wide collaboration strengths of SAP Jam. Your discussions about documents in SharePoint won’t be limited to people who have access to SharePoint – instead, they can now include everyone that has access to SAP Jam. Conversely, when you use SAP Jam, you’ll be able to collaborate not only around documents in SharePoint, but also around other business processes and applications at your organization.
Setting it up
If you’re an SAP Jam company administrator, enabling the integration is as easy as choosing which repositories to make available the first time you connect SharePoint and SAP Jam. To select a repository, go to the company administrator configuration area and choose External Applications.
Once the repository is connected, SAP Jam group administrators can select which folders within the repository to expose within a group. If you’re a group administrator, to expose a folder, go to the group edit view in the Setup tab and click Add External Folder.
Next, choose the repository and the folder you’d like to expose, and then click Add. To show everything in a repository, choose the top level. To limit what the group can access, choose a folder or subfolder within the repository.
How to use it
If you’re a user in the SAP Jam group that the repository has been added to, you’ll see a new item with the name of the repository in the left menu. To see the folders in the repository, click the menu item.
To see the files in a folder, click the folder.
To preview a file, click its name.
A document from SharePoint acts like other content with SAP Jam: You can see a preview of it, like it, comment on it, download it, feature it, or even copy it to the SAP Jam group. And if a new version of the document is uploaded to SharePoint, you’ll see the new version in SAP Jam immediately.
How it works
On the back end, what the new CMIS integration does is make it possible to use Microsoft SharePoint as a CMIS repository within SAP Jam. In other words, documents that are surfaced in SAP Jam continue to exist in Microsoft SharePoint, and SAP Jam acts as a conduit to SharePoint for users – without requiring them to connect to their company’s VPN.
The new CMIS integration does not replace but rather supplements the previously existing SAP Jam web part connector for Microsoft SharePoint. Whereas the web part connector allows an SAP Jam group feed to be visible within a SharePoint web part, the new CMIS integration allows SAP Jam users to access SharePoint content directly within SAP Jam.
The new CMIS integration supports Microsoft SharePoint 2010 and 2013. For more details, please refer to the SAP Jam What’s New documentation for November 2013 available at http://help.sap.com/sapjam.