Pricing date in sales process

Pricing Date

Pricing conditions are calculated based on a pricing date. In this document we are going to have a look at the different places where we can influence pricing date proposal and see how system gets and applies it according to certain priorities.

In customizing

There are two places where we can customize pricing date proposal that will be used in sales documents.

When we define a sales order type, transaction code VOV8, we have field Proposal for pricing date, TVAK-PRDATV, with the following values available:

‘ ‘  Proposal based on today’s date

A   Proposal based on requested delivery date (header)

B   Proposal based on valid-from date (header)

C   Proposal based on contract start (header/item)

When creating a sales document, proposed pricing date is shown in overview screen.

Another place where date proposal can be set is at price condition. When we define a price condition in customizing, we have field
Pricing date, T685A-KPRDT, with the following entries available:

‘ ‘   Standard (KOMK-PRSDT; tax and rebate KOMK-FBUDA)

A    Date of services rendered (KOMK-FBUDA)

B    Price date (KOMK-PRSDT)

C    Billing date (KOMK-FKDAT)

D    Creation date (KOMK-ERDAT)

E    Order date (KOMK-AUDAT)

Considerations:

When using A. This is the Requested Delivery Date from overview sales document not from line item. If we change this date in the sales document overview, we have to run a new pricing for the document or a new pricing at item level to get the price condition defined with price date proposal A, updated as per new requested delivery date. Also, we have to consider that updating this date will update billing date.

When using C. Similarly to when using A, if we change billing date at header level, we need to run a new pricing for the document or a new pricing at item level to get the price condition defined with price date proposal C, updated as per new billing date.

Date pricing proposal at condition level is applied only to price conditions that have defined a date pricing proposal, rest of price conditions will use pricing date defined at sales document header level as we´ve seen previously.

That means that we can have different pricing dates in our document. Let see an example, in the sales order, where I´ve set pricing date
proposal for price condition PR00 to C (billing date) and left blank pricing proposal in document type (price date).

We´ve maintained prices

When creating sales order, on 24.10, I set manually billing date at header level to 5.11 (to ensure system will pick up 11 EUR price for the example)

We check price conditions after entering material and quantity, for PR00 and discount condition ZZK7 (for ZZK7 condition, no date pricing proposal is set, T685A-KPRDT is blank, that is, price date)

User exit

When the requirements can’t be achieved with standard solution explained above, we can use following user exits:

User exit MV45AFZZ, form USEREXIT_MOVE_FIELD_TO_VBKD to update field VBKD-PRSDT (pricing date).

User exit RV60AFZZ, form USEREXIT_PRICING_PREPARE_TKOMK to update field TKOMK-PRSDT (pricing date).

Manually

We can set manually pricing date at different documents and processes.

In sales documents we can set manually billing date at header level (applicable to the whole document) and at item level (applicable to a line item).

When working with deliveries, at the time of posting goods issue for a delivery (PGI), we can set a PGI date that will then be taken as billing date when billing. For example with transaction VL06G, when clicking on Post Goods Issue button, a pop up is displayed

This billing date will be used as pricing date.

For this, we need also to update pricing type (set to B or C), in copy control, at item level, in transaction VTFL. When billing, a new pricing will be run.

We can also set a pricing date when billing, in transaction VF01 or VF04 (tab Default data), field pricing date. As a result, system will run al new pricing for the documents that will be billed using this pricing date (in transaction VTFL, copy control, at item level, pricing type should be set to B or C).

Cooking it all together

Let’s see what happens when we put all together in different combinations and the results obtained.

This table shows from a sales document, what pricing dates are taken when billing. See below how to read it.

Let’s see how to read above table for example in row number 6:

We have condition pricing date proposal in PR00 condition set as A (date of service rendered or requested delivery date), sales order type used has been defined in customizing with today’s pricing date proposal (left blank). We create our sales order (VA01) on 25.10 and system calculates required delivery date on 5.11. As a result, PR00 pricing date is 5.11 and ZZF7 (without pricing date proposal) condition is 25.10.

While Posting goods issue with VL06G, we set manually actual PGI date to 27.10.

We run VF04 and set as default billing date 1.11 and when we billing, system runs a new pricing (defined in copy control, Delivery to
Invoice for line item TAN value B) getting the following results: PR00 billing date is 27.10 (system checks in custo actual value in field price date proposal for conditions, for PR00, value A, which is Actual PGI date) and ZZF7 billing date is 1.11 (ZZF7 condition price date proposal is blank).

In the example in row number 7, price date condition for PR00 is left blank. When running a new pricing in billing, system then picks as pricing date that set as default in VF04 (1.11).

Examples from row number 17 to 24 post goods issue is done by VL03N instead of VL06G (here documents created on 26.10  instead of 25.10).

In examples from row number 28 to 35, there are no deliveries involved, billing sales documents directly.

In short, when creating a sales document, system after getting pricing date proposal from sales order type, will proceed to get pricing dates for pricing conditions on the document by this priority:

1-Pricing date proposal for price condition defined in customizing

2-Pricing date for sales order line item

3-Pricing date for sales order header

When creating a billing document:

If price redetermination is set in copy control at item level (values B, C):

1-Pricing date proposal for price condition defined in customizing

2-Pricing date set in VF04-VF01

3-Pricing date from actual PGI

4-Pricing date from sales order

If no price redetermination is set in copy control at item level, Prices come from sales document.

Regards,

JM