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Handheld (legacy system ) to SAP Sales Process overview

Handheld (legacy system ) to SAP  Sales Process overview

In today scenario we have many company using SAP for tracking SD (sales & distribution ) . SAP interact with Different Legacy system (non SAP) for normal process to intregate SAP and SAP or SAP and Legacy systems .

In a handheld scenario , we have Sales represenative ideally use a HH (handheld ) device to take on Sales order and Add basic master data like new customer for any route etc . The Handheld will provide mobility in terms of the sales representatives for different manufacturing / retails companies will goto any route and take up sales orders for the customers for any routes . In case they see and meet new customer who are willing to purchase or place and order . The sales represenatative will capture sales orders for these new customers also through HH . They would have shell customer or new customer template that they will map the new customers to . Once they are verified they will be authorized to bill and supplied their Order placed . Before authorization , to avoid duplicate Customers setup for any route , the customers are placed in a block and Sales order in SAP will have Hard incompletions .

Once the Sales order is saved in HH . The Sales Rep add these HH to network ports and do a send . Once the SO from the HH are put on service network , they all are saved in a flat file which is sent to SAP via Middleware . Once the flat file reached SAP , A customized program will break up these File into Inbound IDOCS and each idoc will create a Sales orders corresponding to the Flat file created earlier ( HH related Sales order created . )  . Since interaction is with legacy system and SAP . we do send an update as an outbound idoc to HH system again for the sales rep to be aware that the Sales order has been created in SAP also . This is done through an output from SO which send the idocs to HH system . this will ensure that idocs / SO are not missed inbetween SAP and HH system and a 2 way communication is set up correctly , as required .

HH devices can be configured to be more flexible to interact to SAP for more functions , as per business requirements .

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      Author's profile photo Pawan Patil
      Pawan Patil

      Good Info Raman......!!

      Author's profile photo Srinu S
      Srinu S

      Nice blog. 🙂 Keep sharing.

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      SAP interaction with Legacy system has been a normal practise these days . I have seen many projects having customized settings and multiple legacy systems . Communication between SAP to SAP or SAP to Legacy (vice versa) is through IDOCS . tcode to view IDOC is we02 . these idocs carry information for sync / update from one system to another  . data can also be sent through Files from one system to another and then a customized program can break up the records in file to generate SAP data .

      A good practise is to have minimum Legacy system and majorly SAP implemented all across different modules  , since data between SAP and Legacy system would also require sync in case of presence of legacy system . all master data records would need sync in all system .

      Author's profile photo Srinivasa Reddy Vangala
      Srinivasa Reddy Vangala

      this info may be help ful for end user  but not for SAP Consultants.

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      SriNivas : this document is prepared for giving an overview abut the Handheld process which is being used in many sales process to capture orders and new customers . I have provided details about the business process also  . This is a good document to understand the business flow that happens . i would be shortly putting up more specific details too , which i have already mentioned is in progress.