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Planned & unplanned delivery costs

I read a lot of threads about delivery cost problem. When i watched tv , i decided to write a document.

In my opinion , if i describe details planned and unplanned delivery costs with their account determinations , everyone have a basic guide.

I hope that it will be clear and helpful


This document contains two examples like planned&unpanned delivery cost.

Related Oss Notes :

187694 – Error V1631 when header conditions created

196884 – Error V1631 for creation of header conditions (II)

620926 – V1631; no new delivery costs

720191 – Conditions not modifiable after invoice receipt

117486 – Change the freight vendor in freight condition

549408 – Conditions modifiable after invoice receipt

2008812 – Delivery cost in STOs cannot be added/deleted after GR

457511 – FAQ: Purchase order change and goods receipt in purchasing

1854121 – Incorect settlement of planned delivery costs


Planned Delivery Cost

When the goods receipt is posted , the stock is valuated at total procurement cost ( Material + Freight )

Postings are  made to special clearing accounts (such as the freight clearing account). These entries are then cleared when the incoming invoice is posted.

If material has standart price , stock account will be valuated with standart price.

If material has map , stock account will be valuated with total procurement cost ( po unit price*quantity + freight cost )

Example for standart price – planned delivery cost

We have a meterial 2090 with 100 pc in stock , standart price 10 eur/pc.

I will procure to stock additional 100 pc with planned delivery cost.

*Po has unit price 12 euro , it will cause price differences with delivery cost….


**MM document , stock account be valued with stanadart price , GR/IR -1200 eur with Po price ,

**Price difference account calculated after posting of   material and freight costs be posted -1200-200 = -1400 = +1000 +400


Fi document : Vendor account be valuated -1428 euro ( material  cost with tax )


**Vendor account be valuated -238 euro ( freight cost with tax )


After that , i have 200 pc stock with 2000 euro amount so it is valuated with standart price.


Unplanned Delivery Cost

Miro – You can be used subsequent debit to post unplanned delivery costs.

Moving Avarege Price

When the goods receipt is posted,stock is valuated with po unit price* migo quantity. The offsetting entry is posted to the GR/IR clearing account.

Incoming invoice is posted, the GR/IR clearing account is cleared at the order price.

The resulting difference between order and unplanned costs is posted to the stock account. Total value of the stock changes, the total quantity remains the same. This causes the moving average price to be redetermined.

Standart Price

When the goods receipt is posted, stock is valuated with the product of quantity times standard price. Any differences procurement costs are posted to a price difference account. The offsetting entry  is posted to the GR/IR clearing account.

When the incoming invoice is posted, GR/IR clearing account is cleared at the order price. Difference between order and invoice price due to the unplanned costs is posted to price differences account.

Example – Moving Avarege Price with Unplanned delivery cost

Material 2088 have not stock with map.


*** Po




** Miro – material cost


** Unplanned delivery cost with subsequent debit



If you want to post unplanned delivery cost to different gl , it is possible with belowed configuration steps.

Advised by Raja Ramasamy.

Spro –> MM –> Logistic Invoice Verification –> Incoming Invoice –> Configure how unplanned delivery costs are posted


There are 3 options belowed. I choose ‘Different G/L line.


For G/L account determination , we have to run OBYC tcode. UPF transaction is related with unplanned delivery costs.


Add a related G/L Account for automatic account determination.



M.Ozgur Unal

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