Preparation of the Custom 3 Steps Approval Process
Working environment: SAP Solution Manager 7.1 SP8
Our goal is to have possibility in SMCR0001 of two types (or more) of APP procedures to which you should decide in the ZMCR drop down menu during your creation of ZMCR document.
Approval process will be in 3 steps.
- First step performed by: Change Manager (SDCR0002)
- Second step performed by: Advisory Board (SDCR0003)
- Third step performed by: Quality Manager. (SDCR0004)
Ok let’s start with the customization:
In SPRO you should start in the section
in the first step you should define ZMCR001 Apprv. Procedure with the New Entries you should get chance to create new approval process with the below attributes like is presented in the below picture:
next step is to define 3 new approval steps like is presented in the below picture:
The next screen you should define – Assign Approval Steps. In this step you add Partner Functions to the each step (in our case will be Change Manger , Quality Manager, Change Advisory Board)
Step 3: you should add Z3T_CM_AP_PROC later in the process when you create this profile via SPRO action CRM_IC_055
How to create this Rule Modeler pls follow below link to blog:
In the next screen (action) you should define which steps are previous for the approval process itself.
in the next step you should approval Determination Procedures. You should add ZMCR0001 and Ruler Modeller Prof. that you are going to to add later when finish the STEP 3. (details you can find in the below Blog Link)
The next step is about how to assign Default Approval Procedure.
This procedure will be always available in the drop down menu of the corresponding RfC. In case you would like to have all approval procedures available in the Request for Change drop down menu like is presented in the below picture:
To do this you should neither add nor create any Approval Process. Please follow the below process:
In the section Assign Default Approval Procedure your settings should be like in the below picture. As you can see
Default Approval Procedure screen is empty like is presented in the below picture:
…this means that you will have all approval procedures available to choose in the RfC drop down menu!!
If you would like to reduce it Approval Procedures just on one, then you need to add following line in the above screen:
this action will result that you will have just one App. Procedure available in your RFC like is presented in the picture below:
STEP 2. Rule Creation with CRM_UI
To create rule policy for the newly created app procedure you should start CRM_UI. For the complete process please follow the below link.
How to Check Assigned Partner Functions in RfC
If your newly created approval Process has a new Partner Function (e.g. Quality manager) you must add it to RfC otherwise it will not work.
To check if your Partner Function for our 3 tier process approval process belongs to our document type for RfC, you should use below link :
Approval Procedure determination via Multi Level Categorization
For more advance configuration of the approval procedure please follow the below blog from Daniyar Kulmanov