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Author's profile photo Zsuzsanna Hartyani

Intrastat declaration Belgium: Import – based on INVOICE RECEIPT

Requirement

Intrastat declaration in Belgium must be based on Invoice Receipts

Symptom

  1. When you have both GR and IR in the same month, you declare the IR quantity and IR value in that month.
  2. When IR occurs in the month following the month of GR, you declare the IR quantity and IR value in the month of IR.
  3. When the IR has not occurred at the end of the month following the month of GR, you declare the GR quantity and the GR value in the month following the month of GR

Problem

Because of the behavour 3, Intrastat requirement does not meet.

Solution

SAP Note 534504 explains how the logic works for the different settings for declaration.

Selection logic
1. button:   at first the text and then the explanation
Report: Goods Receipt + Wait for Invoice/Import Data: MM Purchase Order -> by the selection ‘goods receipt and invoice will be considered’

2. button:
Report: Goods Receipt + Wait for Invoice/Import Data: Delivery/Purchase -> by the selection ‘shipping notification and invoice will be considered

3. button:
Report: Invoice Receipt/Import Data: MM Purchase Order -> by the selection ‘only invoice will be considered’

Use the setting 3, this way MEIS will only report on invoice receipt.

You get there by choosing the Customizing path:
Materials Management > Purchasing > Foreign Trade/Customs > Periodic Declarations > Control Data > Run Data Selection Control > select the respective entry and branch to the detail screen > in field ‘selection conditions’, you have the following options:

‘ ‘   Goods receipt and invoice will be considered
‘A’  Shipping notification and invoice will be considered
‘B’  Only invoice will be considered

Review also the attached SAP Note 213765. This note explains how the selection logic works for various scenariosin intrastat reporting.

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      3 Comments
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      Author's profile photo Jyoti Prakash
      Jyoti Prakash

      Topic revolves around Invoice receipt in Intrastat declaration: Import. Therefore, Blog is moved from SAP ERP SD Billing to SAP ERP - Logistics Materials Management (SAP MM)

      Author's profile photo Jürgen L
      Jürgen L

      At least I want to add that this setting should be made in accordance to the country specific rules for Intrastat which can be found in the local guidelines like this one for UK: HM Revenue & Customs

      where it is clearly said  Declarations must be made for all goods covered by the reference period, even if no invoice has been received.

      hence option B for "only invoice to be considered" cannot be used for UK


      Author's profile photo Zsuzsanna Hartyani
      Zsuzsanna Hartyani
      Blog Post Author

      Hi Jürgen,

      ok, you have right. I will change the title of the blog. I wanted to write it only for cases (f.e. Belgium). It is not allways a must to declare on invoice receipt.

      BR,

      Zsuzsanna