Intrastat declaration Belgium: Import – based on INVOICE RECEIPT

Requirement

Intrastat declaration in Belgium must be based on Invoice Receipts

Symptom

1. When you have both GR and IR in the same month, you declare the IR quantity and IR value in that month.
2. When IR occurs in the month following the month of GR, you declare the IR quantity and IR value in the month of IR.
3. When the IR has not occurred at the end of the month following the month of GR, you declare the GR quantity and the GR value in the month following the month of GR

Problem

Because of the behavour 3, Intrastat requirement does not meet.

Solution

SAP Note 534504 explains how the logic works for the different settings for declaration.

Selection logic
1. button:   at first the text and then the explanation
Report: Goods Receipt + Wait for Invoice/Import Data: MM Purchase Order -> by the selection ‘goods receipt and invoice will be considered’

2. button:
Report: Goods Receipt + Wait for Invoice/Import Data: Delivery/Purchase -> by the selection ‘shipping notification and invoice will be considered

3. button:
Report: Invoice Receipt/Import Data: MM Purchase Order -> by the selection ‘only invoice will be considered’

Use the setting 3, this way MEIS will only report on invoice receipt.

You get there by choosing the Customizing path:
Materials Management > Purchasing > Foreign Trade/Customs > Periodic Declarations > Control Data > Run Data Selection Control > select the respective entry and branch to the detail screen > in field ‘selection conditions’, you have the following options:

‘ ‘   Goods receipt and invoice will be considered
‘A’  Shipping notification and invoice will be considered
‘B’  Only invoice will be considered

Review also the attached SAP Note 213765. This note explains how the selection logic works for various scenariosin intrastat reporting.