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What’s New in SAP Business ByDesign August 2013: Manual Posting to All Sets of Books

In this blog, we’d like to introduce you to one of the things that are new or have been changed in the August 2013 version of SAP Business ByDesign.

Of course, you can find more information in the What’s New in SAP Business ByDesign documentation, which is available online or as a pdf.

Today, we’re going to talk about Manual Postings to All Sets of Books with Different Charts of Accounts.

You probably already know that if you create a manual journal entry voucher posting in General Ledger, or a manual asset posting in Fixed Assets, you can leave the Set of Books field empty so that the posting is made to all sets of books assigned to the company:

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However, you may have noticed that this doesn’t work if the sets of books use different charts of accounts. In that case you had to select a specific set of books.

This limitation has been overcome. Manual postings can now be made to all sets of books for the company even if the sets of books use different charts of accounts.

To enable this feature, you need to define a mapping structure between charts of accounts, based on the chart of accounts of the company’s leading set of books.

You define the mapping structure in the Business Configuration work center. In the Fine-Tune phase for your project scope, open the Charts of Accounts, Financial Reporting Structures, Account Determination activity. Under G/L Account Mapping, click Edit G/L account mapping. You should then see this screen:

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Select a chart of accounts of the company’s leading set of books and assign another chart of accounts as the Mapped Chart of Accounts.

The Propose Mapping button fills the G/L Account column automatically. You can then enter or select the mapped accounts manually.

Make sure to map only accounts that can be used in manual journal entry vouchers. Mapping to reconciliation accounts is not appropriate. For reconciliation accounts, leave the Mapped Account column empty.

Note that in Fixed Assets, posting to all sets of books is possible for acquisitions and revaluations. It is not supported for other types of manual postings.

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