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SAP c’Folder Standard and Custom functionality Scope



This blog will help user & consultant to understand scope of basic & custom functionality for SAP Collaboration folder. Collaboration folder helps during 2 stage bidding process and provides a collaborative platform for information exchange.

Author: Devraj Singh Rawat

Created on: 1 October 2013

Author Bio

Devraj Singh is a SAP SRM 7.0 Techno-Functional, ABAP-Workflow Lead consultant with more than 7 years of SAP Consulting Experience working with Leading IT Organization serving global & domestic clients.

Currently involved in providing innovative solutions on SAP SRM, c’Folder , Business Workflow, UI Development & Integration.

Example system:

SRM 7.02, c’Folder version 4.00

C-Folder functionalities

  • Buyer can exchange information in terms of document or Notes with Internal Team, Suppliers and Evaluators.

SAP provides 5 standard folders.

  1. Technical Bid – This area is used for submitting technical Bid by supplier.
  2. Collaboration – This area is visible to everyone participating in bidding process.
  3. External Area – Buyer can put his requirement document and specification for any tender.
  4. Internal Area – This area is visible to Internal company.
  5. Evaluation     – This area is visible to Evaluator maintained in Permission tab.


Scope of Custom Developments

  1. PreBID (Custom)    – This area is used for pre bid quarries.
  2. PostBid (Custom)    – This area is used for post bid quarries.

  • Initially while publishing Rfx SAP shows Collaboration, External area & internal area in which buyer can post his requirement technical detail for suppliers.
  • Supplier & Buyers can exchange information in terms of document or Notes using PreBid folder (Custom) before bid creation.
  • After all clarification supplier can initiate bid response process.
  • SAP Provides Tech_Bid folder while creation of Bid response where supplier attaches his technical documents. SAP creates a separate folder for each supplier with one to one access. This folder is in write mode only till submission dead line.


  • After submission deadline and technical opening; there is no place where buyer and supplier can negotiate further so we can provide a Post Bid clarification folder (Custom) under Technical Bid. This should be one to One for each supplier. As no other supplier should view other supplier documents.
  • Access control for standard folders has been designed by SAP as requires in rfx process. There is a scope for access control for custom folders.


  • Auto subscribe functionality exist to some standard folders; which send notification to subscribers on any action on that folders.
  • There is a scope of similar functionality for custom folders.


  • Evaluator can access his folder by email link and post his comments on technical document.


Hope this will help.



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      Author's profile photo Jinesh Jayan
      Jinesh Jayan

      Hello Colleagues,


      Can anyone please help me in restricting CFolder authorization in sap ?

      Which authorization object will be suitable ?


      Thanks & Regards


      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Dear Hari,


      For restricting authorization for any folder you need to tweak sap std code of cFolder. I have done in similar way too.




      Author's profile photo Ulf Petzel
      Ulf Petzel



      cFolders authorizations do NOT need any coding. You can maintain authorizations:


      1. on collaboration level (inherited down to all folders/objects)

      2. on object level (overrides inherited authorizations)

      3. on object status level

      4. on field groups of generic objects

      5. on field groups of generic objects by status


      Please refer to the Authorizations section in cFolders Help:


      Authorizations - SAP Portfolio and Project Management - SAP Library


      Regards, Ulf.

      Author's profile photo Former Member
      Former Member

      Hi Devraj,


      Good Blog..


      I have a questions,


      1. How to create the below folders, little brief explaintion needed.

      1. PreBID (Custom)    - This area is used for pre bid quarries.
      2. PostBid (Custom)    - This area is used for post bid quarries.


      2.When I click the Technical RFx through Bidder02 , he is able to see the bidder Bidder01 technical bid folder also.  Can you  help us in this?





      Author's profile photo Mrityunjai Pandey
      Mrityunjai Pandey

      Hi Devraj,


      1st of all thank you for this brilliant blog.

      You seem to be an expert here and I feel you can help me solve this one.

      Currently we have a requirement where User wants custom date and time fields on this cFolder page. He/she selects a date, time and saves it. Now based on the entered date, we need to add up a logic whereby, after expiry of the entered date his Write Access authorization is changed to Read access only.

      Any input/Ref doc here will be highly appreciating.

      Thanking you well in advance and awaiting your reply here or you could mail me at




      Author's profile photo Former Member
      Former Member


      Does anybody know how to access the content of the cfolder using ABAP program?



      Daniel C

      Author's profile photo Ulf Petzel
      Ulf Petzel

      Hi Daniel,


      best is if you look at the APIs that cFolders offers directly in the system, their documentation provides good examples.


      cFolders Application Programming Interface


      Regards, Ulf.