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Author's profile photo Former Member

Steps to configure Absence Quotas…

Hi there,

I have recently configured some absence quotas for a project I am working on. Reading the discussions in the SCN forum, I notice just how many other consultants are experience problems when configuring them.

I always refer to a check list (as I don’t ever rely on my memory!) and wondered if it could be of benefit to others.

You won’t go wrong following these simple steps when entering the world of an absence quota!

Define the absence type

  • Group personnel subareas for attendances and absences (V_001P_D)
  • Define absence type (V_T554S)

    

Define the absence quota type

  • Group employee subgroups for time quotas (V_503_E)
  • Group personnel subareas for time quotas (V_001P_I)
  • Define absence quota type (V_T556A)
  • Define deduction rule for absence quotas (V_556R_B)
  • Define and assign the deduction/counting rules
  • Define deduction rule for absence quotas (V_556R_B)
  • Define counting rule and assign deduction rule to it (T556C)
  • Assign counting rule to an absence type (V_554S_Q)

    

Define the generation rule

  • Permit quota generation without time evaluation (V_556A_B)
  • Specify rule groups for quota type selection (Feature QUOMO)
  • Set personnel subarea groupings for time recording (V_001P_H)
  • Base entitlement (V_T559E)
  • Validity interval of absence quota type (T559V)
  • Deduction interval of absence quota type (V_T559D)
  • Define rules for reducing quota entitlements (T559M)
  • Define rounding rule (V_T559R)

I hope that this helps!

Will

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      23 Comments
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      Author's profile photo Former Member
      Former Member

      Hi Will,

      Thank you for sharing this well-structured summary - much appreciated.

      Kind regards,
      Katsia

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thanks Katsia, I'm glad it's of some use!

      Author's profile photo Luke Marson
      Luke Marson

      Good job Will 🙂

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thanks Luke! I really appreciate the feedback!

      Author's profile photo Upendra Krishna
      Upendra Krishna

      Hi Will,

      Thanks a ton, was missing some of the tables mentioned above from my list.  How about the whole Time Management? 😉

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Ha ha!, how long have you got?!?

      Author's profile photo Former Member
      Former Member

      Hi Will,

      Good Job.. and thanks a lot.

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Youre more than welcome Srikanth! Thanks.

      Author's profile photo Former Member
      Former Member

      Hello Will,

      A very good short and descriptive article...very well done... esp with the T-codes provided ... ....absolutely A Grade!!!!! Thanx... provides a look from both the T-codes as well as the links.... so from a rookie point of view ... ➕ advantage!!

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Cheers Salman, glad it was appreciated!

      Author's profile photo Former Member
      Former Member

      Hi Will,

      just had one query though .... where does V_T559L feature in the list after which step...can we use it?

      Since it has base entitlements, Quota types and Validity/deduction intervals in a single screen so asking....how would you fit it into the series!?!?

      Thanx

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Salman,

      T559L is a table which brings many of the other tables together in one view so it's easier to administrate your quotas, entitlements and generation rules etc. a bit like v_001p_all does for groupings.

      I hope this helps,

      Will

      Author's profile photo Former Member
      Former Member

      Hi Will!...Thank you so much for your post!...I'm having trouble with the absence quota in a client, because they want the quota must be monthly, so, I configured that in that way, but when is a new employee, the quota has been created 6 monthly after their date in IT0041. What else can I check?...I already checked your list, and everything would be ok.

      I'm from Venezuela....Thank you so much!

      Author's profile photo Sarah Godfrey
      Sarah Godfrey

      Pretty good Mr Jackson! Hope you are well?

      Thanks for this, did the job in a nutshell and if you have anymore you want to share, please feel free!!!

      Take care 🙂

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Hey stranger!

      Thanks for the comment, I'm glad it helped!

      I hope all is well!

      Will

      Author's profile photo Former Member
      Former Member

      Thanks,

      Really very helpful 🙂

      Regards,

      JR

      Author's profile photo Former Member
      Former Member

      Hi Will

      So kind of you to put all this together ! Much appreciated 🙂

      could you pass on any documents for entire positive time mgmt. configuration ?

      have got a implementation coming 🙁

      Punyashlok.15@gmail.com

      Punya

      Author's profile photo Mamedo Mahmoud
      Mamedo Mahmoud

      Hi Will ,

      when i tried to generate Absence quota for all employees this error messager appered

      "No infotype 0041 exists for personnel no. 00000014 on key date 20151231"

      however  infotype is Existing for all employees

      for your information in selection rule > Base entitlement (Key date for determining seniority) i choose date type (hiring date)


      Kindly Advise

      Author's profile photo vijay siwach
      vijay siwach

      Good job done Will 🙂 .

      Author's profile photo Sap Hcm uk
      Sap Hcm uk

      Thanks for sharing it Will.

      Author's profile photo Ifthekhar Ahmed
      Ifthekhar Ahmed

      Thanks,

      Mr Will Jackson, this documents Helps me..

      Author's profile photo Jeffrey Pepito
      Jeffrey Pepito

      Hi

      If Possible Please Explain below mentioned steps in detail

       

      • Validity interval of absence quota type (T559V)
      • Deduction interval of absence quota type (V_T559D)
      • Define rules for reducing quota entitlements (T559M)
      • Define rounding rule (V_T559R

      not understanding what should be the proper inputs

       

      Regards

      Divya

       

       

       

       

       

      Author's profile photo Rémi Corriveau
      Rémi Corriveau

      What Will posted was a check list to use when configuring Absence Quotas.

      If you require information on how, you should start by reading some documents on the how, available either through the IMG (t-code = spro), on help.sap.com, or on the Time Management Wiki Page (https://wiki.scn.sap.com/wiki/display/ERPHCM/HCM+Time+Management).