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Author's profile photo Former Member

Hiding Reports in CMC but allowing access to them via hyperlinks

Pretty quickly after you start using Hyperlinks, you encounter a situation where you have a target report sitting on the server visible to everyone that
you don’t want people to be able to see/access on its own.

Luckily there is a method to hide reports from view, but still allow access via hyperlinks/opendoc. You can do this via CMC…

     1.Create following folders in this hirarchy,

       Parent Folder > Hidden Folder – > Child Folder.

       Parent Folder – Normal access

       Hidden Folder – No Access

       Child folder – Refresh on Demand Access

     2.Store the main report in the Parent folder

     3.Store your target report(s) in the Child folder

The hidden folder prevents the Child folder from being viewed/accessed, but the open doc functionality can still see/access the Child folder.

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      7 Comments
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      Author's profile photo Former Member
      Former Member

      Thanks. This was extremely helpful

      Author's profile photo Former Member
      Former Member

      Thanks Ryan for sharing this Idea.

      Sampath

      Author's profile photo Former Member
      Former Member

      Thanks for sharing the information.. I really needed the steps for go-live.  Thank you 🙂

      Author's profile photo Former Member
      Former Member

      Thanks...it was really helpful...

      Author's profile photo jing zhang
      jing zhang

      Thanks,It's very useful,but when I use with design studio ,It's faired.
      I hava tried many times,if I use webi,It's OK.However,if I use design studio , I can't  use the content which I hidden.Can you help me?

      Author's profile photo Former Member
      Former Member

      Very helpful

      Thanks

       

      Author's profile photo Karlis Vitols
      Karlis Vitols

      This is very useful, BUT...

      How to make sure that "Hidden folder" objects do not appear in search?

      Because then that compromises security setup anyhow, or how you limit visibility to only a) visible folders or b) objects that are referenced by shortcut?