In this post we are to configure the infotypes menu.

This screen shot from PA30 Maintain Master Data shows the selection of menu tabs and infotypes available.  This document explains how to change these setting to suit the user.

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This layout is configured in 3 steps: 

Configuration part 1 – Infotype Menu Tab 

Configuration part 2 – Infotype list  

Configuration part 3 – Determine choice of infotype menu  

These are detailed below….  

Configuration part 1 – Infotype Menu Tab 

IMG – Personnel Management – Personnel Administration – Customizing Procedures – Infotype Menus – Infotype Menu 

This presents two menu options; select the first – User group dependency on infotype menus that presents the following screen

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It is recommended that you do not change the existing menu tabs; instead create your own.  To create a new menu tab click New Entries – the code in column 1 is just an identifier for the menu tab.  To easily identify your tabs from SAP example/standard ones, it is recommended that you start your menu code with Z and enter a description that appears on the menu tab when displayed on PA30.   

The column for User-dep is ticked to make the menu tab user dependant.  This means further configuration of the infotype list, is done by user group to allow different presentation depending on the type of user.  You should decide if this is applicable and select appropriately.  User groups are a wider topic than just for this configuration and should be reviewed as part of the project. If you do not have different user groups on your project, do not tick the User-dep column and do all work against user group 00. 

The Reaction column is the reaction if the user parameter UGR (user group) is not maintained for a particular user when displaying the menu tab.  If this is left blank, there is no message and the settings for the standard user group are used (i.e. reference user group).  W is the same as blank, but also displays a warning message for the user that they need to maintain their user group.  E will give an error message and will not display the menu tab.   

The ref. Column is the reference user group – i.e. the user group settings that should be used.  E.g. if the user in group 07 uses PA30, but no menus have been set for 07, you can enter another user group number in this column as the one that should be used instead.

Configuration part 2 – Infotype list  

IMG – Personnel Management – Personnel Administration – Customizing Procedures – Infotype Menus – Infotype Menu 

This presents two menu options, select the second – infotype menus and enter the menu tab number you created earlier.  When in the screen, click New Entries, once your configuration is complete, the screen may look something like this:  

  

The entries here show that for user group 08, infotypes 0000,0001,0002, etc are displayed in the order shown.  The second column is a sequential number which determines the order the infotypes appear on the list – it is not possible to overtype this number, so if you wish to change it, you have to delete the line and put it back with a different sequence number.  The next column is the infotype number you wish to appear.  The column Scre.. is not normally used – it is for infotype screen control, e.g. if infotype 0006 Address normally goes to screen for country 08 (GB), you can force it to go to another version of the screen, i.e. enter a different country number. 


User Group Example 

Here we see an example using different user groups: 

  

Menu tab 95 is for Basic Data; we see from the list that if the user has group 08, they will be presented with infotypes 1,2,6,8 and 65.  For Germany (presuming user group 01) the selection will not include infotype 65.  A user belonging to group other that 08 or 01 would not be found in this table, but the reference user group is set to 08 which means they will be directed to the 08 settings. 

Note that this example presumes user groups based on MOLGA country code, as is usually the case.  The user group numbers do not have to represent the country of the user, they can refer to their department, job function etc. Menu tabs and infotype lists are configured accordingly.

Configuration part 3 – Determine choice of infotype menu 

IMG – Personnel Management – Personnel Administration – Customizing Procedures – Infotype Menus – Determine choice of infotype menus  

In this final step, we set up which of the menu tabs appear on PA30 and in which order (and various other transactions) 

This IMG step has two options, select the second = Infotype Menus.  A box will prompt for a menu number, enter 01 if you wish to make changes to PA30 Maintain Master Data, click the possible entries button to see other options for areas like travel.   

There will be entries in this table already that you must delete or change according to your requirements.  Here we see a simple example: 

  

Users going to PA30 in user group 01 will be presented with the menu tabs for Basic Details, and Time Data, for 08 they will also get Payroll menu tab.  

Refer to the example at the very beginning of this document to see how this would look. 

Now test the configuration has worked by going to PA30 and reviewing the infotype menus.  Follow back through steps 1 to 3 to correct any problems or make adjustments.

In our project we have a customized User Menu set up for the PA30 transaction as below. 

Following the same path 

IMG – Personnel Management – Personnel Administration – Customizing Procedures – Infotype Menus – Infotype Menu 

In the first option: (User group dependency on menus and info groups) the entry TR (AOL -Mini Master) view is taken into consideration for the project. 

In the next option (Infotype Menu) select TR and press enter. 

  

Now the next screen (Display View “Infotype Menu” :Overview), which comes up, explains the screen flow sequence, which we will be observing henceforth in our PA30 transaction.

The Infotypes configured for our system and the sequence number in which they come are explained by the following screen shot. 

Now in the final set up 

IMG – Personnel Management – Personnel Administration – Customizing Procedures – Infotype Menus – Determine choice of infotype menus 

Choose the option (Infotype menus) and set TR (AOL Mini Master) for all. 

This will ensure when you go to PA30 the view set up in TR will come up. 

  

Maintaining Subtypes for Communication Infotype.     

Follow the path 

IMG – Personnel Management – Personnel Administration – Communication-Create communication types. 

Following Subtypes are maintained for our project. 

  

Hope it helps.

M.

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