Labor Resource Errors during Time Recording

[sreejithgovindan]

There are often the following errors regarding Labor Resources during Time Recording:

• Labor resource assignment mandatory for employee project confirmation
• At least two labour resources <ABC>, <XYZ>  found for project confirmation on <date>

The above error messages are shown when there are none or more than one Labor Resources existing in the system for the employee. Please check whether a unique active Labor Resource is available for the combination of Employee’s Organizational
Assignment and Job Assignment. The following steps can be done to check and create the Labor Resources for the employee:

1. Check the employee’s Organizational Assignment and Job Assignment.
   1. Go to the Personnel Administration work center.
   2. Select the Employees Work Center view – All Employees list.
   3. Select the employee and click on Edit.
   4. Navigate to Employment view – Organizational Assignment sub-view.
   5. Note down the Job and Organizational Unit description.
   6. If there are multiple Organizational Assignments, note down the Valid From and Valid To along with the corresponding Organizational Unit and Job description.
2. Check whether the Labor Resource exists in the system.
   1. Go to the Cost and Revenue work center.
   2. Select the Master and Data view and Resource sub view.
   3. Select the All Resources list and click on the Advanced link.
   4. Input the Cost Center ID and Job ID to which the employee is assigned to. Click on Go.
   5. Only one result should be returned for the above combination for a successful time recording. If there are more than one, retain the correct one and update the others accordingly.
   6. If no result is returned, search only with the Cost Center ID and check the result.
   7. The check during time recording is as follows:
      • Whether an Active Labor Resource exists for the combination for employee’s Cost Center and Job
      • If not, whether an Active Labor Resource exists for employee’s Cost Center
   8. Check that the employee’s Organizational Assignment dates overlap the active Labor Resource Cost Center and Job Assignment Dates.
   9. If there are multiple Organizational Assignments for the employee, there should be active Labor Resources for the corresponding validity periods, Cost Center and Job.
3. If the Labor Resource is not present in the system, create the Labor Resource
   1. Go to the Cost and Revenue work center.
   2. Select the Master and Data view and Resource sub view.
   3. Select the New button and Labor Resource. 
   4. Make sure to open the value help and search for Cost Center ID to which employee belongs and the same for the Job ID to which the employee's belongs to.
   5. Fill in other fields and select the Save and Close.
   6. The newly created labor resource should appear in the list. Select it and choose the Edit button.
   7. In the Valuation tab, you can adjust the settings such as Cost Center Assignments, Cost Rates and Job Assignment as needed.

Note: Whenever time is recorded or approved for a date, the time valuation is done for consistency checks from a day earlier. This means if the time recordings is for 31.07.2013, the consistency checks would be done from 30.07.2013 onwards. Hence the employee must have a active labor resource from a day earlier than the time recorded date.