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Author's profile photo Former Member

WWI(Windows Word processor Integration) template creation

Introduction :

I recently got an opportunity to work on WWI templates in EHS module, which is very new and interesting!

So I thought of sharing my knowledge here which I believe will be helpful to all those who are new to EHS and WWI.

I have explained the steps to create a WWI template along with screen shots from SAP 🙂

Steps to create a WWI template in EHS module

1. Go to transaction CG42; give the template name and description and click on ‘SAVE’.

         Step 1.jpg

  2. Click on Hit List (F8) and the following screen appears with template status as ‘Start of Work’.

           Step 2.jpg

    3. Select the template and click on the Document button as shown below.

              Step 3.jpg

    4. This step leads to the WWI template editor.

               Step 4.jpg

     5. The format of the template can either be created in the blank page or can be created in MS Word and copied to the page shown above.

         Once the static data/headings are ready, the value fields (available under ‘Parameter Symbols’) can be mapped to the respective spots

         in the template which will display the required output.

         The details regarding Specification Symbols and Descriptor Symbols are unknown to me as of now

         (I have worked on Parameter Symbols only).

         A sample of mapping a Parameter Symbol is shown below. Place the cursor at the required spot on the page, select the respective

         Parameter Symbol and click on the button which says ‘Insert WWI Object in Template’,  which results in the object displayed on

         the selected spot on the page in green color which indicates that the same is mapped.

               Step 5.jpg

     6. Once your template is ready, click on ‘SAVE’.

               Step 6.jpg

     7. Then click on ‘Check’ which indeed saves the template.

                        Step 7.jpg

     8.  Once the template is saved, click on ‘BACK’ button which takes us back to the Hit List. Now select the template and click on ‘Release’

          which changes the Template status to ‘Released’. Please note that a template needs to be released before using or generating the           output. If further changes need to be done on the template after release, click on ‘Cancel Release’ and repeat the steps.

                   Step 8.jpg

     9. Now, if some new custom Parameter Symbols need to be created, the steps are as follows:

    • Go to transaction SPRO. Select the path as follows.

               EHS-> Basic Data and Tools->Report Definition->Report Symbols->Specify Report Symbol Group.

               The fetching of data fields are available in function modules.

               A Report Symbol Group will have many Report Symbols. The required Report Symbol Group in which new Report Symbols

               are required need to be identified and its corresponding ‘Foreign key – function module’ can be copied to a new Z function module                and the newly required code to get new fields can be written in the Z function module. Also, the ‘Foreign key – function module’

               need to be assigned with the new Z function module, and save the  changes in a Customization Request.

               Step 9.1.jpg


    • After assigning the new Z function module and saving the same, click on ‘BACK’ button and choose

               ‘Check and Specify Report Symbol Groups’.

                Step 9.2.jpg


    • Then click on ‘New Entries’ to create new Report Symbols.

                  Step 9.3.jpg


    • To create a new Report Symbol, the following details need to be entered respectively.

                    Step 9.4.jpg


    • Once the details are entered, SAVE the changes. Now, the newly created Report Symbol will be available under the respective group in transaction CG42 where WWI template can be created or edited. The new Parameter Symbols can be mapped in the same manner as mentioned in the steps above.

     10. Once the template is ready, the next step is to create a ‘Generation Variant’. The transaction for the same is CG2B.

           Enter the Generation Variant Name, Report Category and the Template/Version.

                     Step 10.jpg

    Now, enter the Validity Area (the spot where the WWI template needs to be generated in EHS module), the initial release status and

     the description for the Variant.

                    Final Step.jpg

         Once the details are entered, click on ‘SAVE’. Now, the desired WWI template can be generated at the mentioned Validity Area

          in EHS module.

          Hope it was interesting and helpful. 🙂

Thanks & Regards,

Varun Vasudevan

Applexus Technologies


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      Author's profile photo Dhinesh A.P
      Dhinesh A.P

      Dear Varun,

      Nice post indeed. Expecting more posts once u capture data for Symbols.

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thank you Dhinesh.. 🙂

      Author's profile photo Christoph Bergemann
      Christoph Bergemann

      Dear Varun

      thanks for preparing this blog. 🙂 😆 😉 As you may be have realized by reading cross this FORUM: : many people do have problems in WWI.

      I will refer to your blog in my documentation as well as

      I would like to encourage you to go on with your blog not only considering parameter symbols.


      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Hi Christoph!

      Thanks a lot 🙂 Its an honor to receive a feedback like this from an expert like you!

      I will keep blogging and sharing knowledge as much as I can. Thank you once again for the reference and encouragement 🙂


      Varun V

      Author's profile photo Rahul Muraleedharan
      Rahul Muraleedharan

      Keep going my friend! 🙂

      Author's profile photo ANISH KOSHY OOMMEN

      Very informative document.

      Author's profile photo Former Member
      Former Member

      hi varun,

      very informative. It will be good if you share similar document for specification symbols as well.

      Author's profile photo Idrees Mohammed
      Idrees Mohammed

      Thanks for sharing

      Author's profile photo sujatha Telukala
      sujatha Telukala

      Thanks for sharing. Can you upload the more information