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Author's profile photo Prakhar Saxena

Useful Reports for Document Management in SAP Solution Manager 7.1 – Part 2

In continuation to my earlier blog,

Useful Reports for Document Management in SAP Solution Manager 7.1 – Part1

Let us see another useful report available in SAP Solution Manager – Document Management i.e. SOLMAN_DOCU_VERSION_DEL

This is useful in terms of deleting the unwanted document version’s directly instead of archiving it. Thus, it deletes older versions of documents in all data repositories.

First Step: Enter SE38 and provide report name. Execute it.

Second Step: In the below selection screen provide the attributes like Project Name or ID, Document Status or Type as per requirement. We can also provide “*” or wildcard as shown below.

Please note: If we have selected Test Run Check box selected action will not be performed.

Final Step: Now just press execute button. A below confirmation screen appears with versions deleted as per input provided.

Observe we are not deleting documents but their older versions here.

If we want to confirm, let us navigate to  transaction SOLAR01 select document provided earlier, goto history tab in attributes.

We can observe only the latest version of the selected document is available & rest all unwanted version’s are deleted.

Thus, this report really helps a lot in reducing database growth and removing unwanted documents.

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      Author's profile photo khagendra Padhy
      khagendra Padhy

      Hi Prakhar,

      Thanks for the nice article.I have a question , accidentally some folders have got can i retrieve it & how can i trace the user too.

      Any information on this will be greatly appreciated.



      Author's profile photo Prakhar Saxena
      Prakhar Saxena
      Blog Post Author

      Hi Khagendra

      what do you mean by folders got deleted do you mean that accidently somebody delete the solar01 structure elements ?

      Use find feature in the menu to locate the documents

      For tracing the user there is report in solar_eval for history or log for TABS which you can use to see that.