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Author's profile photo Former Member

How to restrict duplicate DME file from BACS payment run?

Introduction:

There is a possibility of generating duplicate DME files from payment run where user select check box for ‘Create payment medium’ at the time of payment proposal and payment run. If the user approves from the BACSTELL (third party) by mistake, the extra file will go to bank and payment may happen twice. This is a company goodwill issue and there is a loss of payment.

Scenario Explanation:


Payment Run: F110

  1. User selected ‘Create Payment medium’ check box at the time of proposal.

f1101.JPG

2.  As per the instructions in user guide, user selected again ‘Create payment medium’ at the time of ‘payment run’.

f1102.JPG


3. ‘Schedule print’ for remittance advices.

f1103.JPG

4. Check from the menu: Environment -> Payment medium -> DME administration

f1104.JPG

5. Here you will see there are two DME files generating which business not expecting.

f1105.JPG


How to avoid this situation(extra file):


There are two ways to avoid generating duplicate DME files from the payment run.

  1. Avoid selecting ‘Create payment medium’ check box at the time of proposal and payment run. DME will generate directly from the ‘print Schedule’ for remittances with variant.
  2. Removing activity 15 on authorisation object ‘F_REGU_BUK and F_REGU_KOA’.

Avoiding selection of ‘Create payment medium’ check box at the time of proposal and payment run:


Duplicate file can be avoided by not selecting ‘Create payment medium’ check box at the time of proposal and payment run. Required DME file will generate at the time of ‘print schedule’ directly through the assigned variant in the print program. Disadvantage of this option is ‘Create payment medium’ field appear at the time of proposal and payment run and there is a possibility of user select this option.

Remove activity 15 on authorisation object ‘F_REGU_BUK and F_REGU_KOA’:


      This option removes the ‘Create payment medium’ check box at the time of payment proposal. The ‘Create payment medium’ check box available only at the time of ‘payment run’ and it will create single DME file from the payment run and print schedule.

The below screen shows how payment proposal screen appear after removin

f1106.JPG

Thanks & Regards,

Prasad

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      5 Comments
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      Author's profile photo Former Member
      Former Member

      Good One...Many Thanks.

      Best Regards,

      Naresh K.

      Author's profile photo Former Member
      Former Member

      Good stuff Prasad. Been searching for a solution to this!

      Author's profile photo CA. Prasad Atmakuri
      CA. Prasad Atmakuri

      Nice Document Prasad... Thanks for sharing 🙂

      Author's profile photo Former Member
      Former Member

      Hi Prasad,

      Thank you for sharing the document

      🙂

      Author's profile photo Mahesh Narasimhan
      Mahesh Narasimhan

      Hi,

      Good Note. But in my case it looks different

      SAP is generating wrong DME payment file for supplier(specifically one supplier) value in pmt file is doubled comparing to payment proposal.

      Please let me know, how to avoid this