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Author's profile photo Lyda Osorio

Introduction to SAP Grantor Management – Part IV

I already covered the features around change request and claims–part-iii. In this final blog I am going to complete the cycle for the Grantor Management

8- Payment

Grantor financial execution interface is based on:

  • SAP ECC Public Sector Collection and Disbursement (PSCD)
  • or the Accounts Payable/Accounts Receivable (AP/AR).
  • The Funds Management (FM) component is optional and can be used for record and report on grant commitments and actuals.


FI AP AR.png

SAP Grantor Solution is integrated with SAP ERP:

  • Applications total  granted amount will create one Pre-Commitment item in SAP ERP, with different line items for payment type.
  • Agreement total granted amount will create one Commitment item in SAP ERP, with different line items for payment type.
  • Repayment will create a “Forecast of Revenue Document” in SAP ERP

The solution supports the billing/invoicing documents. System will create automatically billing documents in ERP for each agreement/claim in CRM (agreement or claims has to set to “Released”).

billing request.png

Billing document are displayed in SAP FI- AP/AR using transaction GTRBILL_DISP ( Display Grantor Billing Doc. (AP/AR))

billing transaction.png

Invoice document are generated for existing billing documents which have not been invoiced and which agreement “posting date“ is not older than the posting date in the invoicing transaction. System automatically creates an open item documents in ERP for each invoicing document. Open Item information is available in the “Grantor Agreement and Claim”.

agreement item open item2.png

Invoice Documents are generated using transaction GTRINV_S (Individual Grantor Invoicing) or GTRINV_MULTI_B_S (AP/AR Invoicing Run) in SAP FI-AP/AR.

Invoince document.png

In SAP ECC, program RFGTR_NOTIFICATION need to be scheduled to update the agreement open items with the “Invoice Information”.

open item.png

The execution of the payment run in SAP ECC clears open items for payment.  Transaction F110 (Parameters for Automatic Payment) is used to run the automatic payment.

payment transaction.png

In the overview page of the agreement will show the “Cleared Item (ERP)” amount and the reduction of the “Open Item (ERP) amount.

cleared item.png

After an open item document has successfully been cleared in SAP ECC, the information is stored in a table in SAP ECC. The report RFGTRFIDOC_ANALYZE clears the table and transfers the cleared amount of FI document which have been paid to CRM, which updates the corresponding Agreement Item.

agreement item  - clear item.png.


Grants audit are achieved by using standard CRM capabilities. By using workflow, status, actions and /or activities, audit activities could be registered in the system.

audit tasks.png

Generally, the Grant Agreement will detail any requirements / conditions for the grant. Maintain an electronic file with the supporting documents, will also help to reconcile the claims for reimbursement with the general agreement and and supporting documents. SAP offers CRM Case Management functionality as optional component that will provide a central place for all documents related to a single application and its follow-on transactions.

case management.png

The solution also offers a wide range of reporting options supported by SAP BI.

report options.png

10- Repayment:

A repayment is payment made from the grantee to the grantor if costs incurred were less than funds advanced. A repayment is required to balance the amount.

A repayment item in the agreement will create a “Forecast of Revenue Document” in SAP ERP

11-Year- End closing:

Solution supports all activities for year-end-closing. These include transferring open commitments (commitment carry forward) and a separate transfer of non-consumed budget (carry forward of residual budgets) from old fiscal years to the new.

By updating “Grant Start Date” in any application/agreement to the new financial year, system will automatically adjust the pre-commitments / commitments to the new financial year. Old commitment items will be set to “0” and new commitment item for the new date will be created automatically by the system.

roll over.png.

Overall, SAP Grantor Solution support all phases of Grantor Processing, helping organisation to  administers funds to provide financial assistance to a group of individuals or  organisations.

To start exploring the solution, you can use standard CRM UI Business Role “CRMGRMPRGMAN – Grantor Program Manager”.

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      Author's profile photo Des Fisher
      Des Fisher

      Lyda, this is an excellent post. I really enjoyed all 4 in the series. Well done.

      Author's profile photo Maddy P
      Maddy P

      Dear Lyda, thank you very much this the excellent post.  Could you please help me out with any document which explains the customization settings for this process.  Is there any best practice document available for this process?  Please help me in understanding the process better. 

      Author's profile photo Lyda Osorio
      Lyda Osorio
      Blog Post Author

      Hi Maddy,

      Unfortunately there are not best practice for mostly of the industries scenarios.

      However SAP offers OKP (Online Knowledge Training) and On Site Training about Grantor Management Solution.

      You will find useful information in both.



      Author's profile photo Arjun Pawar
      Arjun Pawar

      Excellent article, thanks Lyda Osorio for sharing it.

      Author's profile photo Former Member
      Former Member

      Hi Lyda,

      The 4 documents are very informative and I appreciate for this wonderful documents.

      can you please post the link to OKP and on site training.



      Author's profile photo Former Member
      Former Member

      Dear Lydia, thank you for this introduction

      I have one question related to this 4th session - the explanation about FM confuses me.

      So, are you talking about PSM-FM or do you mean anything else?

      And do I get you right that also PSM-FM is optional, so I can also simply use e.g. PS and WBS-elements instead of the PSM object Funded Programm, if I am not forced to report on cash basis?



      Author's profile photo Lyda Osorio
      Lyda Osorio
      Blog Post Author

      Hi Anja,

      As SAP Help mentions: Budgeting and forecast functions are available with the integrated use of Grantor Management (PSM-GM-GTR) with Funds Management (PSM-FM) and Controlling (CO) that help in the recording and evaluation of commitment and actual data.

      For more information, see the CRM documentation in the SAP Help Portal under Start of the navigation path Documentation Next navigation stepSAP Business Suite Next navigation stepSAP Customer Relationship Mgmt. Next navigation stepRelease/Language Next navigation stepmySAP Customer Relationship Mgmt Next navigation stepComponents and Functions Next navigation stepFunctions for Service Industries Next navigation stepGrants Management for Grantor in CRMEnd of the navigation path .

      Integration with Grantor Management (PSM-GM-GTR) - Integration - SAP Library

      Grants Management - SAP Library

      Budget Encumbrance (Earmarked Funds) - Grants Management - SAP Library

      Accounting: Accounts Payable/Accounts Receivable - Grants Management - SAP Library

      For detail integration, course "IPS710 is for SAP Grants Management for Grantor".



      Author's profile photo Former Member
      Former Member

      Hi Lyda,

      Sorry to write you over this thread but i wasn´t able to find some other way to reach you.

      Im from Costa Rica and im having troubles migrating an already operating SAP CRM 7 system from one windows VM to another, I've lost some functionality when connecting to the ERP, im getting batch input data for dynpro SAPLBUSS 5010 .

      If its possible for you to give me some hints on how to resolve my Dilema I'll be more than thankfull.