Standard Shipment Process

Hi,

Introduction

This will explain the step by step flow of Standard Shipment Process .

The process includes the below activities.

1. Creation of Sales Order

2. Creation of Outbound Delivery

Shipment process will start form here

3. Creation of Condition Record for Forwarding Agent,

4. Creation of Shipment Document,

5. Creation of Shipment Cost Document,

   A) PO and service entry sheet will be created automatically by the system.

6. Enter Vendor’s Invoice (Invoice receipt and verification).

1. Creation of Sales Order

SAP Easy Access> Logistics> Sales and Distribution> Sales> Order> Create (VA01).Example sales order-50000001.

(Note-Route should determine in the sales order)

2. Creation of Outbound Delivery

SAP Easy Access> Logistics> Sales and Distribution> Shipping and Transportation> Outbound Delivery> Create (VL01N).Example- outbound delivery-25000208.

Shipment process start from below process

3. Creation of Condition Record for Forwarding Agent

SAP Easy Access> Logistics> Logistics Execution> Master Data> Transportation> Shipment Costs> Prices> Create (TK11).

Enter the condition type ZFB0 (Copied from FB00 standard)

Click Enter

Enter Service Agent, Amount, and Unit and Save It.

4. Creation of Shipment Document

SAP Easy Access> Logistics> Logistics Execution> Master Data> Transportation> Shipment Costs> Prices>  Create (VT01N)

(Note- Shipment document we can create with reference to outbound delivery before PGI or after PGI)

But here I am creating shipment document after PGI

Enter Transportation planning Point: XXXX

Shipment Type: 0001 or 0002

Click Deliveries as shown below

Enter the shipping point, Ship to Party,

Total gds mvt stat.: C

Trns.plan.status: A

Click

The deliveries can be selected using the selection criteria based on shipping point, Route, Delivery numbers and many more.

Only the deliveries (can be for different ship to party) with the same route can be selected in a single delivery.

On the overview screen the different planning / check in / loading timings can be captured.

Enter the Forwarding Agent, check all the activities & shipment cost information like below

Shipment cost Information,

Save the shipment document.

5. Creation of Shipment Cost Document

SAP Easy Access> Logistics>Logistics Execution> Transportation> Shipment Costs> Create (VI01).

Enter Shipment number and Ship. Cost type

Shipment cost document is created with reference to the shipment document.

Carry out the account assignment manually.

Check the transfer cost and Save the shipment cost document as shown below

For information,

Outbound delivery total weight: 346.800

We have maintained condition record for forwarding agent (860007) 20Rs Per KG

Net Value: 6936.

6. Display Shipment Cost Document

SAP Easy Access> Logistics> Logistics Execution> Transportation> Shipment Costs> Display (VI03).

If we double click on PO, automatic PO can be display,

Here we can find automatic service entry sheet for automatic PO.

7. Enter Vendor’s Invoice( Invoice Receipt and Verification)

Logistics Execution> Transportation> Shipment Costs> Freight Invoice Check> Logistics Invoice Verification> Document Entry >Enter Invoice (MIRO).

Enter Invoice Date, Service Entry Sheet and Amount

Enter Baseline Date, and Save it.

8. Display  Document Flow

SAP Easy Access> Logistics>Logistics Execution> Transportation> Shipment Costs> Display (VI03).

Select the service entry sheet (5000000095) click   .

Accounts shown below are the same which are defined in customization.

Hope it helps to every one.

Best Regards,

Shankar H L.