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Author's profile photo Former Member

Standard Shipment Process

Hi,

Introduction


This will explain the step by step flow of Standard Shipment Process .

The process includes the below activities.

1. Creation of Sales Order

2. Creation of Outbound Delivery

Shipment process will start form here

3. Creation of Condition Record for Forwarding Agent,

4. Creation of Shipment Document,

5. Creation of Shipment Cost Document,

   A) PO and service entry sheet will be created automatically by the system.

6. Enter Vendor’s Invoice (Invoice receipt and verification).

1. Creation of Sales Order

SAP Easy Access> Logistics> Sales and Distribution> Sales> Order> Create (VA01).Example sales order-50000001.

(Note-Route should determine in the sales order)

2. Creation of Outbound Delivery

SAP Easy Access> Logistics> Sales and Distribution> Shipping and Transportation> Outbound Delivery> Create (VL01N).Example- outbound delivery-25000208.


Shipment process start from below process


3. Creation of Condition Record for Forwarding Agent

SAP Easy Access> Logistics> Logistics Execution> Master Data> Transportation> Shipment Costs> Prices> Create (TK11).

Enter the condition type ZFB0 (Copied from FB00 standard)

/wp-content/uploads/2013/08/1_257923.png

Click Enter

Enter Service Agent, Amount, and Unit and Save It.

/wp-content/uploads/2013/08/2_257943.png

4. Creation of Shipment Document

SAP Easy Access> Logistics> Logistics Execution> Master Data> Transportation> Shipment Costs> Prices>  Create (VT01N)

(Note- Shipment document we can create with reference to outbound delivery before PGI or after PGI)

But here I am creating shipment document after PGI

Enter Transportation planning Point: XXXX

Shipment Type: 0001 or 0002

Click Deliveries as shown below

/wp-content/uploads/2013/08/3_257944.png

Enter the shipping point, Ship to Party,

Total gds mvt stat.: C

Trns.plan.status: A

Click

/wp-content/uploads/2013/08/4_258067.png

/wp-content/uploads/2013/08/4_258067.png

/wp-content/uploads/2013/08/5_258071.png

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The deliveries can be selected using the selection criteria based on shipping point, Route, Delivery numbers and many more.

Only the deliveries (can be for different ship to party) with the same route can be selected in a single delivery.

On the overview screen the different planning / check in / loading timings can be captured.

Enter the Forwarding Agent, check all the activities & shipment cost information like below

/wp-content/uploads/2013/08/7_258073.png

Shipment cost Information,

/wp-content/uploads/2013/08/8_258074.png

Save the shipment document.

/wp-content/uploads/2013/08/9_258075.png

5. Creation of Shipment Cost Document

SAP Easy Access> Logistics>Logistics Execution> Transportation> Shipment Costs> Create (VI01).

Enter Shipment number and Ship. Cost type

/wp-content/uploads/2013/08/1_257923.png

Shipment cost document is created with reference to the shipment document.

Carry out the account assignment manually.

/wp-content/uploads/2013/08/2_257943.png

/wp-content/uploads/2013/08/3_257944.png

/wp-content/uploads/2013/08/4_258067.png

/wp-content/uploads/2013/08/5_258071.png


Check the transfer cost and Save the shipment cost document as shown below

/wp-content/uploads/2013/08/6_257999.png

/wp-content/uploads/2013/08/7_258073.png

For information,

/wp-content/uploads/2013/08/8_258074.png

Outbound delivery total weight: 346.800

We have maintained condition record for forwarding agent (860007) 20Rs Per KG

Net Value: 6936.

6. Display Shipment Cost Document

SAP Easy Access> Logistics> Logistics Execution> Transportation> Shipment Costs> Display (VI03).

/wp-content/uploads/2013/08/1_257923.png

/wp-content/uploads/2013/08/3_257944.png

If we double click on PO, automatic PO can be display,

/wp-content/uploads/2013/08/4_258067.png


Here we can find automatic service entry sheet for automatic PO.

/wp-content/uploads/2013/08/5_258071.png

7. Enter Vendor’s Invoice( Invoice Receipt and Verification)

Logistics Execution> Transportation> Shipment Costs> Freight Invoice Check> Logistics Invoice Verification> Document Entry >Enter Invoice (MIRO).

Enter Invoice Date, Service Entry Sheet and Amount

/wp-content/uploads/2013/08/7_258073.png

Enter Baseline Date, and Save it.

8. Display  Document Flow

SAP Easy Access> Logistics>Logistics Execution> Transportation> Shipment Costs> Display (VI03).

/wp-content/uploads/2013/08/8_258074.png

Select the service entry sheet (5000000095) click   .

Accounts shown below are the same which are defined in customization.

/wp-content/uploads/2013/08/9_258075.png

Hope it helps to every one.

Best Regards,

Shankar H L.

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      98 Comments
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      Author's profile photo Former Member
      Former Member

      Thanks for the effort and sharing !

      Author's profile photo Atanu Dutta
      Atanu Dutta

      Awesome Document. Thanks for sharing.

      Author's profile photo Ranjeeth Gowda KL
      Ranjeeth Gowda KL

      Thanks@Atanu Dutta

      Author's profile photo Kamlesh Kumar Arya
      Kamlesh Kumar Arya

      A very nice document.

      Thanks for sharing!

       

      Author's profile photo Former Member
      Former Member

      hi nice document but in your 8th  slide when I go to stages tab km is not showing in my process and if I select determine all legs in shipmen type then KM are coming but extra legs are comming. can u plz help me??

      Author's profile photo Almiro Sengo
      Almiro Sengo

      Thank you so much for sharing, I appreciate a lot. 

      Author's profile photo Former Member
      Former Member

      Thank you so much for this.... Its gonna help me as well..

      Author's profile photo Tharun kumar Tirumani
      Tharun kumar Tirumani

      This is like the best document that puts together about the details on end-to-end Shipment Process.

      Thank you 🙂

      Author's profile photo VENKATA KRISHNA MOHAN CHINTALACHERUVU
      VENKATA KRISHNA MOHAN CHINTALACHERUVU

      Shankar,

      I am actually sorry for commenting late on this, I bet I referred this to many of my friends and I read it a bunch of times. Great effort man.

      Keep it up, and pls. point me if you have any blog-spot of your own or any valuable links in LES/TM subject space.

       

      Thanks,

      Krishna.

       

       

       

       

      Author's profile photo RAY FAGER
      RAY FAGER

      My question is a little different. How do I get two PO's on the same shipping document? We are having an issue with the second order being left behind because we are generating two shipping documents.

      Author's profile photo Rahmath Gouri Mohammed
      Rahmath Gouri Mohammed

      Dear Shankar,

      Really Appreciated your Great Valuable efforts, it's really outstanding.

       

      Thanks & Regards,

      Mohammed Rahmath Ghori.

      SAP Sales Solution Architect

      Author's profile photo Kaloyan Todorov
      Kaloyan Todorov

      Does this still work after S4HANA?

       

      Thanks