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Periodically auto generation of Report in background and send result to user mail ID


This is common requirement getting from client. I want to share this to all. I hope for freshers and users it is helpful;

Requirement : GR value and qty , IR value and qty and balances can be viewed on purchasing organization basis using the T Code: MB5S. User requirement is need results for this report automatically through mail to HOD every day.

Means every day for this report results need to send automatically mail with out executing manually.

The below are steps for achieving this requirement.

Step 1: create Distribution lists in SO23


Click on create button.

Enter name and title

click on f4 functionality in place of folder.


click on create folder


enter folder and name and click on enter


click on enter

click on Distr.list content tab


enter your mail id in place of recipient and Recip. type


Here three boxes is there , purpose of these is

1) Send Express :

If you select this field, this document is sent to the recipient as an express message. A dialog box then appears informing the user that an express document has been sent, allowing him/her to switch to the inbox.

2) Send Copy :

If you select this field, the user receives the document as a copy. This means the user receives the document for his/her information and does not need to take any action.

3) Send : blind copy :

If this field is selected, the recipient receives the document as a blind copy.



Step 2:  Execute Report with your requirement

T-code : MB5S

enter data in selection screen


Save as variant.



go to menu –> Program—>execute in back ground




click on date/time

select schedule start


and click on Period Values

Here you can select period values like hourly ,daily, weekly, monthly , other period means you can select job start  like every minitiues


Here i selected every 5 minutes i need  report results .

click on save.


Go to T- code SM37 :

enter Job name : * and execute


After five minutes you refresh the screen




It shows activity finished and it will show spool in the field of spool.

go to menu —> JOB —->chnage



click on spool list recipient



click on detail search


and enter and click on copy

click on F4 on recipient


and click on f5



You will get mail after five minutes with results of report.



Hope its helpful to all.

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