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Author's profile photo Jürgen Lins

Create and print a new item text type for purchase order

To create a new item text type for purchase orders  execute OLME to go get to the purchasing related IMG activities

Here drill down to Purchase order > Text for purchase orders > Define Text Types for Item Texts

Click the button “New Entries” , enter a sequential number and a description and save.


then go to next customizing step OLME > Purchase order > Text for purchase orders > Define Copying Rules for Item Texts


Select your text type then click the folder for Text linkages


Click New Entries , enter a sequence number then move the cursor to gray source text field and press F4. Find your text type in the pop-up, select it, save.

Continue with next customizing step OLME > Messages > Texts for Messages > Define Texts for Purchase Order

Open the folder for “Texts for Document Item”


Click New Entries , enter the print operation (this decides if the text is only printed when you create new message or when you create a change message – see F4 search help to see the alternatives)

Enter the combination of purchasing document type,  item category   which shall get your new text type.

then enter the Text object, which is EKPO for purchase order items and your text ID, which can be found in F4 search help. It is actually a F followed by the sequential number you used when defining the new text type.

Enter a print sequence. this defines where this text is printed on your form among the other item texts that you may have defined here.


Here you are actually done with customizing.

Next step is to create a new purchase order and make use of your new text type.

We had defined this text to be a manual text, not copied from any other source object, so just find your text type in the item text tab of your purchase order and enter some text.


Click the Print Preview button to see where this text is on your form:


With unchanged standard settings and print forms, the text will show up right away. This behavior may be different with modified or own print programs and forms.

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      Author's profile photo Former Member
      Former Member

      Thanks Jurgen. Good document with easy step by step explanation for learners and follows your usual quality standard. The key fields are explained in detail and I never had to hit F1 for even once while recreating in sandbox.

      With Warmest Regards,

      Mahboob Rahman

      Author's profile photo PRASOON AK


         Nice document Jurgen!...Thanks for sharing.



      Author's profile photo Jürgen L
      Jürgen L
      Blog Post Author

      I think I would not write it nowadays, it just bounced to to the front because I made a change to secure it. I saw some new members who are editing other people documents, which is possible if they are set to collaborative.

      Author's profile photo PRASOON AK


         I too noticed the same..Could you please explain how to secure the document...



      Author's profile photo Jürgen L
      Jürgen L
      Blog Post Author

      A little above the publish button is a collapsed section for collaboration options where you can specify who is allowed to edit. (ignore the yellow highlight, this is picture originally used to answer another question)

      collaboration options.PNG

      Author's profile photo PRASOON AK

      Got it Jurgen! So if we want to change the "people who can edit" option, I have to change it and publish again.

      Thanks & Regards,


      Author's profile photo Peter Wallner
      Peter Wallner

      Hello Jürgen,

      Thank you for this blog. I needed the Header text (F01) and Header note (F02) in an ORDERS05 IDoc I am generating from the PO. Your blog helped - and I found out that for my F02 I had to set a different "Print Sequence" in "Messages --> Define Texts for Purchase Order", otherwise only my F01 was in the IDoc.

      Best regards, Peter