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Common Errors in APP (Automatic Payment Program)

Common Errors in APP (Automatic Payment Program)


Common errors encountered while executing F110 (APP) and resolutions are listed out here, hope these are helpful to troubleshoot the errors.


1) No valid payment method found

Maintain payment method in vendor master or in the invoice. Payment method has to be maintained at either in vendor master or in the vendor invoice

2) Company codes XXXX do not appear in proposal XX.XX.2011 XXXX( Run date & Identification)

Please check if you have any open items for the vendors or not for the dates you are running proposal. Check with FBL1N report for the chosen vendor. This is telling you that F110 could not find any records that meet those criteria. As it is a generic message and the error can be because of any reasons or combination of multiple reasons.

A review of the additional log should help you to identify exact reason for not selecting a particular invoice.

3) Payment in Currency XXX, payment method X: No valid payment procedure

The payment program could not find a combination of payment method and house bank account with which the payment can be carried out.

You might have restricted the payments for a particular currency/ currencies; you may have to change currencies restrictions if required.

4) Account XXXXXX XXXX (Vendor Account number and Company code) blocked by Payment proposal XX.XX.2011 XXXX (Run Date & Id)

Once you make a proposal for a vendor, you cannot create another proposal for the same vendor unless and until first one is completed i.e. payment run is over. Unless payment run is over, vendor is locked for another proposal

Option1: complete the earlier proposal and continue the current proposal

Option2: Delete the earlier proposal and continue the current proposal

5) Minimum amount has not been reached

If your vendor due amount is less than threshold minimum amount, then your invoice will go into exception list in F110. That means that the amount less than the minimum amount specified in the configuration will not be paid.

Exception is that if the payment method is maintained in the invoice, system will not consider the minimum amounts. That means you can pay the amounts less the minimum amount by giving the payment method at invoice level.

6) Account or Invoice is blocked for payment

Item is blocked for payment means that the Invoice is blocked for payment. You need to manually unblock the invoice or wait for it to get unblocked. Account is blocked for deletion means that the vendor is blocked for payment remove the block in XK02 transaction or see it is flagged for deletion in XK05

7) Required details are no maintained in Vendor Master

If you select the Street/PO Box Postal Code, Bank Account number as mandatory in the FBZP Configuration and those details are not maintained in the vendor master system throws an error.

8) No pymt possible because items with a debit bal.still exist; see job log ( Contributed by Godavari SAP Ravi Sankar Venna)

If a vendor has debit balance, it will be shown under exception list with this message. Automatic payment program will pay a vendor with credit balance only.

If there is a debit balance on vendor due to any down payment, that needs to be adjusted while making the payment for invoice. Otherwise, only making payment to invoices would be incorrect and the down payment would remains the same on the account.

Therefore, it needs to be configured in FBZP.

==> All Company Codes

Include the special G/L indicators to be paid. Then they will also be selected within the payment and the invoice amount would be adjusted accordingly.

9) Withholding tax information missing from line items ( Contributed by Aniruddha B Mahalle )

This error is because, if we update some with-holding tax parameters in vendor master after posting some vendor transactions.

In order to resolve this error, follow these steps:

  1. Delete the payment proposal in F110 transaction in which the aforesaid error occurred.
  2. Go to SAP transaction SA38 and enter the program name: RFWT0010
  3. In the next screen, mention the affected vendor or range, mention your company code, mention the date specifications, select following options as per your requirement
  4. Add new with-holding tax types
  5. Copy with holding tax codes from master record
  6. Also down payment and partial payments with with holding tax codes
  7. Do not enter withholding tax code
  8. Delete w/tax no longer relevant.

Check the result in ‘TEST’ mode first and then do the update run.

Again generate the payment proposal in transaction F110 and now we can edit (reallocate) the items which were affected earlier due to the withholding tax error.



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      Author's profile photo Former Member
      Former Member

      Nice and simple

      Author's profile photo Godavari SAP
      Godavari SAP

      Hello Venkat,

      Good one. Can you please include this one also -

      No pymt possible because items with a debit bal.still exist; see job log.

      Pls let me me know the possible reasons for this error.

      Thanks

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      This point is added, thanks Godavari,for the contribution

      Author's profile photo Former Member
      Former Member

      hi ,

      the above  error will come when the vendor having open items that balance is Debit balance. like credit memos  and excise payment

      Author's profile photo Louise O'Driscoll
      Louise O'Driscoll

      clear and concise thanks for this

      Author's profile photo Ravi Sankar Venna
      Ravi Sankar Venna

      Nice blog Venkat.

      I would like to add an update for point 8.

      If there is a debit balance on vendor due to any down payment, that needs to be adjusted while making the payment for invoice. Otherwise, only making payment to invoices would be incorrect and the down payment would remains the same on the account.

      Therefore, it needs to be configured in FBZP.

      ==> All Company Codes

      Include the special G/L indicators to be paid. Then they will also be selected within the payment and the invoice amount would be adjusted accordingly.

      Kind Regards,

      Ravi

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thanks Ravi for the addition.

      Author's profile photo Former Member
      Former Member

      Very Nice.

      If possible, update the Ravi's comment in point 8.

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thank you Umamageshwaran

      Author's profile photo Former Member
      Former Member

      Hello Venkat,

      Very helpful post. I would like to add one more point regarding withholding tax error in 'Automatic Payment Program F110'---->Edit Proposal----->Reallocation.

      Sometimes we get the following error:

      "With-holding tax information missing from line items."

      This error is because, if we update some with-holding tax parameters in vendor master after posting some vendor transactions.

      In order to resolve this error, follow these steps:

      1. Delete the payment proposalin F110 transaction in which the aforesaid error occurred.
      2. Go to SAP transaction SA38 and enter the program name: RFWT0010
      3. In the next screen, mention the affected vendor or range, mention your company code, mention the date specifications, select following options as per your requirement
      • Add new with-holding tax types
      • Copy with holding tax codes from master record
      • Also down payment and partial payments with with holding tax codes
      • Do not enter withholding tax code
      • Delete w/tax no longer relevant.

      Check the result in 'TEST' mode first and then do the update run.

      Again generate the payment proposal in transaction F110 and now we can edit (reallocate) the items which were affected earlier due to the withholding tax error.

      .

      Please update this information in your post if found useful.

      Regards

      Aniruddha Mahalle

      Author's profile photo Former Member
      Former Member

      Hi Venkat,

      Good one. Short and sweet.

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thank you Sethuraman

      Author's profile photo Former Member
      Former Member

      Hi, I am FI Consultant can you please tell I have 1000 open items to pay but i want only one to pay one how can i do this? in APP

      Author's profile photo Former Member
      Former Member

      Hi Mohammed,

      Simple. Give only that document number as input in APP.

      Author's profile photo Former Member
      Former Member

      adding to the list sometimes errors also occurs or the complete open items are not selected because may be the earlier proposal run was abrubtly terminated in such cases the entries goes and sits in REGUS table and next time when you try to make payment to the same vendor system does not select those items which are locked in REGUS table

      we manually go and delete then the system works fine... I don't knoow if that is the correct way of doing it but it works fine.. if anybody knows a std program to avoid this please update

      Thanks

      Aryan

      Author's profile photo Former Member
      Former Member

      Hello Aryan,

      You can use standard SAP program  SAPF110R  for mass deletion of proposal/payment runs.This program will delete all the payment runs upto the date specified in its execution. So be careful while using this functionality. But if you want to delete a particular proposal/payment run which was abruptly terminated by the system, you will have to manually delete the entry from the table.

      Regards

      Aniruddha

      Author's profile photo Marssel Vilaça
      Marssel Vilaça

      Excelent personal log. I always recommend students have this notes.

      Regards

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thank you Marssel for the the compliments

      Author's profile photo Mohd Shazaly A J
      Mohd Shazaly A J

      Indeed a well documented errors for F110, definitely will recommend my Finance - AP user to refer to this material.

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thank you Jamil

      Author's profile photo Former Member
      Former Member

      Appreciable . Keep posting . Thanks For the Knowledge Transfer

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thank you Gautam

      Author's profile photo Former Member
      Former Member

      Hi Venkat,

      Thanks i appreciate your post...

      Best regards,

      satya

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thank you Satyendra

      Author's profile photo Former Member
      Former Member

      Hi Venkat

      Really appriciate it, your post is good. Please keep posting if you have other material.

      Regards

      Syed

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thank you Syed Rizvi for the appreciation, I will definitely share more information !

      Author's profile photo Former Member
      Former Member

      Information given is very useful.. Great job.   Thanks a ton ...    Ramkumar

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thank you Ram .

      Author's profile photo Former Member
      Former Member

      Hi Venkat,

      Really help full blog..i am facing lots of erros what u have mentioned it's really usefull to me thanks and keep it up the good work..

      Author's profile photo Former Member
      Former Member

      Good resource for all

      Thanks

      Naresh K.

      Author's profile photo Former Member
      Former Member

      I think you can include the "erro" when using a incoming payment method to pay for customer open items or vice versa.

      And, also I think this resource could be extended to the erros encountered during the creation of paymnet advices and DME files. I hope that you extend this.

      Thanks!

      Author's profile photo Santanu Das
      Santanu Das

      Very helpfull

      Author's profile photo Former Member
      Former Member

      Hi Venkat,

      Very helpful Blog.

      Thanks

      Diwakar

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thank you Diwakar, Santanu,Keith for your comments

      Author's profile photo YongWook Jung
      YongWook Jung

      Total Solution for all error logs in APP. Thanks.

      Regards,

      Jacob YW Jung.

      Author's profile photo Former Member
      Former Member
      Blog Post Author

      Thank you Jocob

      Author's profile photo Former Member
      Former Member

      This is excellent, quite helpful indeed!

      Author's profile photo Former Member
      Former Member

      Very Informative. thanks.

      Author's profile photo Former Member
      Former Member

      Helpful Document.

      I am facing one problem. While editing prosposal . I want to add the withholding tax naration from which vendor its come.

      How can i do this.

      Author's profile photo Sapan Agarwal
      Sapan Agarwal

      Dear Venkat,

      Thanks for a nice compilation.

      I also want to add one simple but not so common error,

      No valid payment method found: As you have already mentioned this error in the first point,

      but this error is displayed in proposal many times.This error is also displayed when there is not enough Available balance for the bank selected in the FBZP settings.

      I have one more advice u can add the errors reported by other people in your document so other donot need to go through the long comments 😀

      Regards,

      Sapan Agarwal

      PS.. I am unable to change this colour to black 😏

      Author's profile photo Former Member
      Former Member

      Dear Venkat,

      Really useful and valuable solutions for APP error.

      In addition, I would like to add some update for 1st point.

      We can maintain payment method in both Vendor Master & vendor invoice.  If there is any difference between these two, then the payment method in vendor invoice line item will take high priority than vendor master.

      Thanks & Regards,

      Balaji Bharath. N

      Author's profile photo Former Member
      Former Member

      Hi Venkat,

      Really an useful post 🙂

      Thanks and Warm Regards,

      Sushrut Daryapurkar

      Author's profile photo Lakshmi Sama
      Lakshmi Sama

      Hello Venkat,

      Really it is a good document. Thanks for sharing this information 🙂 and keep posting.

      Regards,

      Lakshmi S

      Author's profile photo Former Member
      Former Member

      Nice Presentation Mr. Venkat.

      Author's profile photo Former Member
      Former Member

      Nice blog.Thanks for sharing.

      Author's profile photo pavankumar mallela
      pavankumar mallela

      hi venkat sir i have one requirement i have 10 open items in  that  i have to pay  payment rupees 50000 less than amount check payment and remaining more than rupees 50000 payments i want wire transfer i have to change  fbzp configuration  paying company code payment menthod i have choose check paymment minmum amt zero maximum amount 50000 and as well wire transfer also give minimum amount rupees 500001 and maximum amt given 9999999 after that i have to  run F110 it picks the more than rupees 50000 amounts also check payments  how to resolve the issue sir