Introduction to Good Receipt:
The goods receipt process for inbound deliveries is an essential part of the supply chain. This process includes the steps after creation of the purchase order: notification, the inbound delivery, subsequent putaway of goods, and the goods receipt posting of the ordered goods.
A good receipt is processed against the open purchase order quantity. Goods are received into the plant and moved to different storage location using a three digit key system known as movement type. This key helps in differentiating between the goods movement.
Good receipts record the inward movement of the goods or material by:
- Verifying the receipt against the order
- Valuating the material at purchase order
- Creating Material & Accounting document to record the event
- Providing basis for Invoice Verification
Result of Good Receipt:
- Creation of a Material Document
On successfully posting of goods receipt, the system automatically creates a material document which serves as proof of the goods movement.
- Creation of an Accounting Document
Parallel to the material document, the system also creates an accounting document. The accounting document contains the posting lines (for the corresponding accounts) that are necessary for the movement.
Creation of Material Document – Options and Features:
Once the Good receipt is completed, system will create the material document in the detail data tab of the MIGO screen depending on the movement type and output condition type. This document will contain the details of Good receipt date, current date, plant details & description, Vendor no. & address and Item no., material no., description and quantity and details of User issued it.
SAP by default maintains the local printer device for taking the printout of good receipt slip for a particular plant and corresponding storage location for a default condition type in print plant parameters.
But we can configure the output device other than default for a particular plant and corresponding storage location depending upon the output condition type required.
This document explains the process involved in configuring of output device for taking the printout of good receipt slip depending upon the output type maintained for MIGO.
STEP 1: MAINTAINING OUTPUT CONDITION TYPE
Materials Management— >Inventory Management and Physical Inventory— >Output Determination— >Maintain Conditions
For maintaining the output condition type for good receipt of purchase order, we can maintain condition type as WE01, WE02 and WE03 depending upon the output required. For example, if it is required to have individual good receipt slip one should select the “WE01” option of Individual Slip. Similarly, if requirement is to have collective slip printout, one should select condition type as “WE03”.
For understanding, we have used Collective version: WE03 for configuring the output type condition in this document. Execute using t-code: MN22 (Change Output Condition Type) or SPRO path:
- Enter the Output type as WE03: GR Note Vers.3
- In next window, enter in the fields
- Transaction/Event Type
- Version for printing GR/GI slip
- Printing of document item
- Select, the option of “WE”- Good receipt for purchase order using F4 for Trans/Event Type.
Select the option of Print Version: 3- Collective Version
Select the Print Item option of Material Document printout:1 (See the screenshot for the options in the next page)
- After maintaining the above input fields, execute it.
- A new window will open, Select the line item and press the “Communication” field tab:
- On pressing the communication tab, a new page will open, maintain in output device field the printer name: ABCD (Enter your output device name) requires to be configure and check the Print Immediately box and save it.
STEP 2: PRINTER DETERMINATION BY PLANT/STORAGE LOCATION
Next step is to determine the printer for the output condition type maintained in step 1 for the respective plant and corresponding storage location in print-plant parameters.
User can determine the printer in three ways:
- Printer Determination by Plant/Storage Location
- Printer Determination by Plant/Storage Location/User Group- as per the user group defined in the user master record as parameter ND9.
- Printer Determination by Output type/User
In this document, we have used the 1st option i.e. printer determination by Plant/Storage location for configuration.
IMG —> Materials Management – — >Inventory Management and Physical Inventory — > Output Determination — >Printer Determination— > Printer Determination by Plant/Storage Location OR
Enter the condition type maintained in step #1 and the respective plant and storage location details in the input field. Also, input the desired output device to be configured and check the “Print immediately” checkbox and press the save button.
For configuration purpose, I have entered random plant #1234, Storage Location #1234 and output device #ABCD. User should maintain the data as per requirement.
The print-plant parameters will be saved and displayed in the master list of print-plant parameter. For moving the changes from development system to production, user has to create a transport request in development system for moving the changes from development system to production system.
STEP 3: CHECK THE MODIFIABLE FIELD: COLLECTIVE SLIP IN T-CODE: OMJN
Check the filed name: RM07M-WVERS3 against the collective slip-field and select the corresponding radio buttons as per the requirement like the field is required to be input, highlighted, display or hidden. Select as per the requirement.
STEP 4: CHECK CREATION OF MATERIAL DOCUMENT IN MIGO/GOOD RECEIPT OF PURCHASE ORDER
Once the steps 1-3 are configured as detailed above, User can perform the MIGO/Goods Receipt of the purchase order as per the requirement. For understanding purpose, a cycle of MIGO as an example has been detailed below:-
- Purchase Order #
- Storage Location
- Steps 1-3 confirgured
Process the MIGO and post it. On posting the material document no. will generated.
Again, open the t-code: MIGO and select the display and material document option and enter the material document no and press execute button.
In the detail data field, click the output tab and then click on display outputs.
A new window will open, which will list the status of your output either in Green or Yellow color, output type, Description, Medium, language, processing date & time details in it.
STEP 5: PRINTOUT ERROR USING MIGO (Optional)
User will be able to take print out of material document/good receipt slip from the MIGO itself by maintaining the dispatch time for the output condition type: WE03.
SPRO PATH: Materials Management —- >Inventory Management and Physical Inventory —– >Output Determination — > Maintain Output Types
- Select output type as “WE03” and click the display option in it.
- On displaying the output condition type: WE03, select default values. In this, change the default value of dispatch time to send immediately (When saving the application) from send with periodically scheduled job.
(Options listed in next page)
As this is a default value and if we change this for WE03 condition type, then it will be maintained for all the users as this is master data. So, it is not recommended to change the dispatch time default value to “Send Immediately (When saving the application).
This can also some time post error for the other users, those not intended to take print out immediately.
For avoiding this error, User can use the transaction code: MB02/MB03 for taking the immediate printout, if required urgently.
Material document serve as an important document in validation of goods receipt done in respect of quantity order in Purchase order. In order to keep the track of goods inbound, the correct record of entries done in the system is important part of validation. Print out of material document helps in keeping physical proof of the goods receive at the storage location and also some of the vendors required the proof of the deliveries made on time and right quantity requires the material document signed by the user receiving the goods.
Hence, good receipts slip serves an important document in the validation of goods delivered, in case of any discrepancies.